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Added 10 mins ago
IW
Senior Manager, Business Development
IG Wealth Management
MB · Manitoba, Canada
- Full-time
The Role: As the Senior Manager, Business Development, you will be a hands-on, internally focused member of the Business Development team. You will lead the planning and delivery of advisor…
Added 10 mins ago
IW
Senior Manager, Business Development
IG Wealth Management
BC · British Columbia, Canada
- Full-time
The Role: As the Senior Manager, Business Development, you will be a hands-on, internally focused member of the Business Development team. You will lead the planning and delivery of advisor…
Added 10 mins ago
IW
Senior Manager Real Estate Operations
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.
Added 10 mins ago
E
Customer Account Manager
EconoLease
Toronto, ON · Scarborough, ON
- $65,000 to $80,000 CAD / year
- Full-time
The Customer Account Manager is responsible for converting partner-introduced opportunities into successful customer outcomes. This role owns the end-to-end customer journey, from initial…
Added 10 mins ago
BA
HAIL CONSULTANT
Birchwood Automotive Group
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
A commitment to continuous learning and professional development
Added 10 mins ago
BA
COLLISION CONSULTANT
Birchwood Automotive Group
Headingley, MB
- Full-time
A commitment to continuous learning and professional development
Added 10 mins ago
H
Marketing Specialist
HockeyStickMan
Concord, ON
- Full-time
Reporting to the Marketing Manager, you'll help develop and execute integrated marketing campaigns across social media, email, website, digital advertising, and other relevant channels.…
Added 10 mins ago
E
Customer Account Manager
EconoLease
Vancouver, BC
- $65,000 to $80,000 CAD / year
- Full-time
The Customer Account Manager is responsible for converting partner-introduced opportunities into successful customer outcomes. This role owns the end-to-end customer journey, from initial…
Added 10 mins ago
SH
Sales and Events Coordinator | Contract | The Westley Calgary
Silver Hotel Group
Calgary, AB
- Contract
Reporting to the General Manager and Director of Sales & Marketing, the Sales & Events Coordinator:
Added 10 mins ago
M
Manager, External Financial Advisory
MNP
AB · Calgary, AB
- Full-time
Business development: take an active role in identifying new business opportunities and expanding our client base by attending local networking events and developing your presence in the…
Added 40 mins ago
IW
Senior Manager, Business Development
IG Wealth Management
AB · Alberta, Canada
- Full-time
The Role: As the Senior Manager, Business Development, you will be a hands-on, internally focused member of the Business Development team. You will lead the planning and delivery of advisor…
Added 40 mins ago
MF
Advisor Associate - Hamilton
MD Financial Management | Gestion financière MD
Mississauga, ON
- Full-time
The opportunity to join a forward-thinking and collaborative team, surrounded by innovative thinkers. Your career matters! You will have access to career development and progression…
Added 40 mins ago
VS
Senior Manager, Account Management
Vena Solutions
Remote, Canada
- $144,585 to $195,615 CAD / year
- Full-time
- Remote
The Senior Manager, Account Management is responsible for leading a team of Account Managers to drive customer retention, expansion, and long-term value realization. This role ensures…
Added 40 mins ago
A
Advisor, Internal Communications - Temporary contract
Altasciences
Laval, QC
- Full-time
…objective is to develop internal communications strategies and implement plans and tools to support the company's business strategies, promote its organizational culture and increase…
Added 56 mins ago
MN
Indigenous Client Relations Liaison
Mi'kmaw Native Friendship Centre
Halifax, NS
- Part-time
Ensure confidentially of all records and files, unless release of specific information is authorized by the Diamond Bailey Manager
Added 56 mins ago
CK
Advertising Executive
Castanet Kamloops
Kamloops, BC
- Full-time
Castanet has been in business for 20 years and nearly 7 years ago launched the Kamloops office (current offices are Kelowna, Penticton, Vernon & Kamloops & Salmon Arm)
Added 56 mins ago
Assistant Manager, Asset Servicing - Corporate Actions (12-Month Contract GWO)
Scotiabank
Toronto, ON
Contributes to the overall success of the Asset Servicing – Corporate Actions department by supporting the execution of business strategies, objectives, and operational priorities. The…
Added 56 mins ago
T
Account Manager II, Business Banking
TD
Concord, ON
- Full-time
TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at…
Added 1 hour ago
F
Business Development Manager
FlatironDragados
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Are you a strategic thinker with a passion for relationship-building ? As a Business Development Manager, you will harness your extensive industry connections to unearth exciting project…
Added 1 hour ago
AE
Project Manager
Associated Engineering
Grande Prairie, AB
- Full-time
Preparing proposals and undertaking business development and marketing initiatives.
Added 1 hour ago
TW
Administrative Assistant, Enrolment Operation
Trinity Western University
Langley (District), BC · Langley, BC
- $42,000 to $45,000 CAD / year
- Full-time
Stay informed about TWU events and activities
Added 1 hour ago
LM
Head of Department – Medical Biology Laboratory
Lacroix Médecine Privée
Quebec, QC
- Full-time
…operations, work collaboratively with the two assistant managers, and provide practical support to the teams. The position is primarily daytime. Occasional evening or weekend availability…
Added 1 hour ago
EI
Product Specialist (QC) - 12 month contract
Echelon Insurance
Quebec, QC
- Contract
Collaborate with stakeholders to ensure development, implementation, and continued improvement of insurance products
Added 1 hour ago
OG
Guest Services Agent - Part Time
Onni Group of Companies
Vancouver, BC
- Part-time
Regular consistent team-building activities and events.
Added 1 hour ago
FI
Territory Sales Manager
Formations Inc.
Winnipeg, MB
- Full-time
Sales Performance & CollaborationNegotiate pricing and manage sales opportunities while supporting company profitability objectives.Monitor sales performance against targets, identify gaps,…

St. Francis Xavier University

Program Assistant, StFX Online

Antigonish, NS, B2G 2W5, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 13, 2026
Experience: Post-secondary diploma in a related field and 3 to 5 years’ experience (or combination of skills and experience)
Working hours: 37.5 hours/week
Posting language: English
Posted: Nov 2, 2026

Original job description

Position Title: Program Assistant
Department: Centre for Online Learning & Professional Studies
Position Type: Full-Time
Classification: NSGEU, Band 4
Hourly Range: $21.44-26.20 for 37.5 hours/week
Posting Date: November 3, 2026
Closing Date: November 13, 2026

Position Summary

The Centre for Online Learning & Professional Studies (StFX Online) is currently seeking a Program Assistant to aid with the delivery of various off-campus and online Education programs. The Program Assistant performs a full range of duties carried out in collaboration with key departments on campus including the Registrar’s Office, Admissions, Business Office, Conference Services, and the Tramble Centre for Accessible Learning, in the delivery of core programs and special projects including a range of degree and non-degree programs throughout the calendar year.

Reporting to the Manager, Projects & Education Programs, the Program Assistant works as part of a team of professionals to provide high-quality educational experiences. This position works with a variety of programs including the Certificate in Outdoor Education, Certificate in Elementary Mathematics Education, and the Off-Campus Bachelor of Education.

Key Responsibilities

Prepare course registrations in collaboration with the Office of the Registrar, Student Accounts, and program leads, to ensure accurate registration and enrolment.
Build courses and manage student registrations through Banner, the university’s Student Information System.
Enter official transcript notes in Banner.
Produce and assemble essential documentation for acceptance packages as well as generate package for program completion.
Coordinate the admissions process for Education programs, managing applications, communications, and applicant records through Target X.
Responsible for accounts payable and accounts receivable: issuing invoices and receipts, collecting tuition and fees for multiple programs and courses.
Working with Accounts Receivable, track and invoice for outstanding revenue and fees and adjust as needed.
Generate reports for program budgets, registration and attainment tracking, and various program statistics.
Assist with the creation of contract letters and payroll requests for coordinators, professors and instructors in compliance with AUT Collective Agreement.
Assist with team projects by tracking tasks and escalating issues to the Manager.
Contribute to the documentation of tasks and processes and identify areas for improvement or efficiency.
Identifying and booking locations for events and off-campus classes.
Frontline support (using email and triaging requests via Helpdesk ticketing software) for prospective students, active students, and instructors.

Qualifications

Post-secondary diploma in a related field and 3 to 5 years’ experience (or combination of skills and experience)
Excellent organizational, interpersonal, communication and time management skills.
The Program Assistant must have an understanding of online education and proficiency in the skills required to assist students in online education.
Ability to collaborate with colleagues to support students and instructors across a variety of academic programs.
Ability to handle a full range of inquiries with accuracy and professionalism.
Knowledge of university policies and procedures.
Proficiency in Microsoft 365 (SharePoint, Teams, Outlook, Word, Excel, PowerPoint, Planner, Forms, etc.)
The technical skills to work effectively with university IT systems (UKG, TargetX, TeamDynamix, X-Reports, etc.)
Strong problem-solving skills and the ability to complete multiple tasks in a timely and effective manner.
Highly organized; able to produce high-quality work and meet deadlines under pressure.
Ability to work independently while also collaborating effectively with faculty, staff, students, and external partners.
Demonstrated commitment to providing exceptional customer service and contributing positively to a collaborative team environment.

To apply for this opportunity, click the "Apply Now" button and upload your cover letter, resume and references.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

StFX is seeking candidates who are committed to contributing to our priorities of equity, diversity, and inclusion. A demonstrated ability in fostering a climate of inclusion and cultural safety is a strong asset. Preference will be given to applicants who bring lived experience of historically excluded groups.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact Human Resources at hr@stfx.ca or 902-867-5038.

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

Apply About employer

More about this job

Responsibilities

The Program Assistant manages student registrations, admissions processes, and financial tasks such as invoicing and accounts receivable for various education programs. They also provide frontline support to students and instructors while assisting with program reporting and administrative documentation.

Requirements

Candidates must possess a post-secondary diploma in a related field and 3 to 5 years of relevant experience. Proficiency in Microsoft 365 and university IT systems, along with strong organizational and communication skills, is required.

Skills

Administrative support
Student registration
Data entry
Accounts payable
Accounts receivable
Reporting
Customer service
Time management
Organizational skills
Microsoft 365
Banner
TargetX
Problem-solving
Communication
Interpersonal skills
Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Program Assistant
Higher Education
Banner
TargetX
Microsoft 365
Accounts Payable
Accounts Receivable
Student Information System
Registration
Admissions
Data Management
Reporting
Customer Service
TeamDynamix
UKG
Administrative Support
Education Programs
Budgeting
Payroll
Documentation
Scheduling
Professional Studies
Online Learning
Equity
Diversity
Inclusion
Academic Support
University Administration
Project Coordination
Transcript Management

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