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Added 7 mins ago
NB
General Manager
Nimmo Bay Wilderness Resort
Port Mcneill, BC
- Contract
We are looking for an exceptional General Manager to lead the day-to-day operations of Nimmo Bay and help guide the continued evolution of this special business.
Added 22 mins ago
MM
Supply Chain Supervisor
Mohawk Medbuy Corporation
Kingston, ON
- $71,757 to $84,101 CAD / year
- Full-time
Manages daily backorders and escalates critical issues to Manager / Director and clinical staff.
Added 22 mins ago
GD
Associate Director - Field Operations
Globalfaces Direct
Toronto, ON · North York, ON
- Full-time
…setup. Additionally, the role will be measured on ensuring payroll and financial disbursement accuracy, while maintaining strong Field Manager satisfaction…
Added 22 mins ago
CC
Service Manager
Cintas Canada
Langley (District), BC · Langley, BC
- Full-time
Cintas is seeking a Service Manager to directly manage our customer facing Service team. Responsibilities include hiring and performance management; managing the overall performance of a…
Added 22 mins ago
EH
Hotel General Manager
Evolution HR Services (Vancouver Island)
Nanaimo, BC
- Full-time
Are you a visionary Hotel General Manager or a seasoned Assistant General Manager ready for your next opportunity? Join the Inn on Long Lake and lead a hotel with an outstanding workplace…
Added 22 mins ago
S&
Gestionnaire des ressources humaines
Spunt & Carin
Westmount, QC
- Full-time
We are currently seeking a Human Resources Manager who will have a broad range of responsibilities including overseeing the full employee lifecycle, managing all facets of employee…
Added 22 mins ago
CI
Payroll Specialist
CyberX Info System
Mississauga, ON
- Full-time
…– you will work in partnership and take direction from the Payroll Manager and ensure best practices as continued improvements are…
Added 22 mins ago
T
Sap Human Resources Payroll Consultant
Tekshapers
Toronto, ON
- Full-time
The Benefits Lead will design and implement the benefits enrollment process in SAP payroll systems for SAP payroll solutions, establishing streamlined enrollment workflows, benefit plan…
Added 22 mins ago
JN
Human Resources Generalist
Jereh North America Group
Calgary, AB
- Full-time
Coordinate HR information and employee changes related to payroll, benefits, personnel records, and other employee lifecycle activities.
Added 37 mins ago
P
SR&ED and Incentives, Senior Manager
PwC
Toronto, ON
- Full-time
…business issues related to tax credits and incentives. As a Senior Manager and experienced Scientific Research & Experimental Development (SR&ED) and government incentives practitioner, you…
Added 52 mins ago
Administrative Assistant
Covenant Care + Covenant Living
Calgary, AB
Reporting to the Site Manager, the Administrative Assistant is responsible for providing comprehensive administrative, reception, scheduling, payroll, financial, human resources, and…
Added 52 mins ago
B
AI Development Manager
Boeing
Richmond, BC · Vancouver, BC · CAN - Richmond, Canada
- Full-time
Boeing Vancouver is seeking an AI Development Manager to join the Boeing Global Services (BGS) - Digital Services Technology organization, reporting to the Senior Manager of AI & Analytics.
Added 52 mins ago
PH
Senior Accounting Coordinator
Prose HR
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This is a new role in the organization as the current Accounting Manager approaches a planned retirement over the next year. Their intention is for the successful candidate to demonstrate…
Added 52 mins ago
S&
Retail Store Manager
SPIER & MACKAY
Mississauga, ON
- Full-time
Spier & Mackay is looking for a Retail Store Manager to lead our Mississauga location. This role is responsible for overseeing daily store operations, driving sales performance, delivering…
Added 1 hour ago
AG
Senior Manager, HR Operations
Altus Group
Toronto, ON
- Full-time
…effort across recurring processes. With exposure across HR, IT, Payroll, Finance, Legal, and senior HR leadership, you will turn operational friction into measurable improvements that make…
Added 1 hour ago
BS
Management In Training
Browns Shoes
Ottawa, ON
- Full-time
…potential to grow into a management role. Reporting to the Manager, you'll play a pivotal role in ensuring efficiency, meeting customer expectations, and maximizing sales potential while…
Added 1 hour ago
BS
Management In Training
Browns Shoes
Ottawa, ON
- Full-time
…potential to grow into a management role. Reporting to the Manager, you'll play a pivotal role in ensuring efficiency, meeting customer expectations, and maximizing sales potential while…
Added 1 hour ago
BS
Management In Training
Browns Shoes
Ottawa, ON
- Full-time
…potential to grow into a management role. Reporting to the Manager, you'll play a pivotal role in ensuring efficiency, meeting customer expectations, and maximizing sales potential while…
Added 1 hour ago
B
Senior Director, People Operations
Boldr
Remote, Canada
- Full-time
- Remote
Partner closely with Payroll to protect accuracy and timeliness in every jurisdiction.
Added 1 hour ago
E
Assistant General Manager, Toronto
Equinox
Toronto, ON
- $70,000 to $78,000 CAD / year
- Full-time
The Assistant General Manager will help ensure the smooth and efficient operational procedures within all departments enabling the Equinox club to provide the highest level of customer…
Added 1 hour ago
EP
Accounting and Finance Manager
Elby Professional Recruitment
Oakville, ON
- $75,000 to $85,000 CAD / year
- Full-time
Our NPO client in Oakville is on the lookout for a driven, adaptable, and detail-oriented Finance and Accounting Manager who is ready to take ownership of day-to-day transactional…
Added 1 hour ago
CO
26-171 Deputy Director of Finance (RFT)
City of Maple Ridge
Maple Ridge, BC
- Full-time
The Deputy Director leads and manages the City’s accounting, and payroll functions, providing direct supervision to the Manager of Accounting and Senior Payroll Coordinator. The position…
Added 1 hour ago
Manager, Payroll & Benefits
YMCA of Northeastern Ontario
Sudbury, ON · Greater Sudbury, ON
We are currently looking for a Manager, Payroll & Benefits to join our team of committed professionals. This Full-time position within the Association is housed at the YMCA of Northeastern…
Added 1 hour ago
OFFICE MANAGER
Southbridge Healthcare LP
Lucknow, ON
Reporting to the Executive Director, the Office Manager is responsible for the overall management of business and administrative operations within the home. This includes accurate financial…
Added 1 hour ago
MD
Director of Internal Audit - State Program Administrator Manager Principal
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator Manager, Principal

St. Francis Xavier University

Program Assistant, StFX Online

Antigonish, NS, B2G 2W5, Canada

Full-time

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Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 13, 2026
Experience: Post-secondary diploma in a related field and 3 to 5 years’ experience (or combination of skills and experience)
Working hours: 37.5 hours/week
Posting language: English
Posted: Nov 2, 2026

Original job description

Position Title: Program Assistant
Department: Centre for Online Learning & Professional Studies
Position Type: Full-Time
Classification: NSGEU, Band 4
Hourly Range: $21.44-26.20 for 37.5 hours/week
Posting Date: November 3, 2026
Closing Date: November 13, 2026

Position Summary

The Centre for Online Learning & Professional Studies (StFX Online) is currently seeking a Program Assistant to aid with the delivery of various off-campus and online Education programs. The Program Assistant performs a full range of duties carried out in collaboration with key departments on campus including the Registrar’s Office, Admissions, Business Office, Conference Services, and the Tramble Centre for Accessible Learning, in the delivery of core programs and special projects including a range of degree and non-degree programs throughout the calendar year.

Reporting to the Manager, Projects & Education Programs, the Program Assistant works as part of a team of professionals to provide high-quality educational experiences. This position works with a variety of programs including the Certificate in Outdoor Education, Certificate in Elementary Mathematics Education, and the Off-Campus Bachelor of Education.

Key Responsibilities

Prepare course registrations in collaboration with the Office of the Registrar, Student Accounts, and program leads, to ensure accurate registration and enrolment.
Build courses and manage student registrations through Banner, the university’s Student Information System.
Enter official transcript notes in Banner.
Produce and assemble essential documentation for acceptance packages as well as generate package for program completion.
Coordinate the admissions process for Education programs, managing applications, communications, and applicant records through Target X.
Responsible for accounts payable and accounts receivable: issuing invoices and receipts, collecting tuition and fees for multiple programs and courses.
Working with Accounts Receivable, track and invoice for outstanding revenue and fees and adjust as needed.
Generate reports for program budgets, registration and attainment tracking, and various program statistics.
Assist with the creation of contract letters and payroll requests for coordinators, professors and instructors in compliance with AUT Collective Agreement.
Assist with team projects by tracking tasks and escalating issues to the Manager.
Contribute to the documentation of tasks and processes and identify areas for improvement or efficiency.
Identifying and booking locations for events and off-campus classes.
Frontline support (using email and triaging requests via Helpdesk ticketing software) for prospective students, active students, and instructors.

Qualifications

Post-secondary diploma in a related field and 3 to 5 years’ experience (or combination of skills and experience)
Excellent organizational, interpersonal, communication and time management skills.
The Program Assistant must have an understanding of online education and proficiency in the skills required to assist students in online education.
Ability to collaborate with colleagues to support students and instructors across a variety of academic programs.
Ability to handle a full range of inquiries with accuracy and professionalism.
Knowledge of university policies and procedures.
Proficiency in Microsoft 365 (SharePoint, Teams, Outlook, Word, Excel, PowerPoint, Planner, Forms, etc.)
The technical skills to work effectively with university IT systems (UKG, TargetX, TeamDynamix, X-Reports, etc.)
Strong problem-solving skills and the ability to complete multiple tasks in a timely and effective manner.
Highly organized; able to produce high-quality work and meet deadlines under pressure.
Ability to work independently while also collaborating effectively with faculty, staff, students, and external partners.
Demonstrated commitment to providing exceptional customer service and contributing positively to a collaborative team environment.

To apply for this opportunity, click the "Apply Now" button and upload your cover letter, resume and references.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

StFX is seeking candidates who are committed to contributing to our priorities of equity, diversity, and inclusion. A demonstrated ability in fostering a climate of inclusion and cultural safety is a strong asset. Preference will be given to applicants who bring lived experience of historically excluded groups.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact Human Resources at hr@stfx.ca or 902-867-5038.

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

Apply About employer

More about this job

Responsibilities

The Program Assistant manages student registrations, admissions processes, and financial tasks such as invoicing and accounts receivable for various education programs. They also provide frontline support to students and instructors while assisting with program reporting and administrative documentation.

Requirements

Candidates must possess a post-secondary diploma in a related field and 3 to 5 years of relevant experience. Proficiency in Microsoft 365 and university IT systems, along with strong organizational and communication skills, is required.

Skills

Administrative support
Student registration
Data entry
Accounts payable
Accounts receivable
Reporting
Customer service
Time management
Organizational skills
Microsoft 365
Banner
TargetX
Problem-solving
Communication
Interpersonal skills
Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Program Assistant
Higher Education
Banner
TargetX
Microsoft 365
Accounts Payable
Accounts Receivable
Student Information System
Registration
Admissions
Data Management
Reporting
Customer Service
TeamDynamix
UKG
Administrative Support
Education Programs
Budgeting
Payroll
Documentation
Scheduling
Professional Studies
Online Learning
Equity
Diversity
Inclusion
Academic Support
University Administration
Project Coordination
Transcript Management

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