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Added 5 mins ago
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Senior Audit Manager - Capital Markets
BMO
Toronto, ON · FCP
- Full-time
Conducts audit engagements supporting Capital Markets, Treasury, and related support functions to critically assess management and internal control processes, approving the nature, extent…
Added 5 mins ago
BU
Senior Lab Demonstrator, Computer Science
Brock University
St. Catharines, ON · Main Campus (Employees)
- Full-time
Support the consistent delivery of learning experiences across laboratory and tutorial environments while remaining outside the scope of systems administration responsibilities;
Added 5 mins ago
K
Manager - Governance, Risk & Compliance Services / Internal Audit (Financial Services)
KPMG
ON · Toronto, Ontario
- Full-time
…regulatory compliance, governance and sustainability initiatives. To support these mandates, we comprehensively understand and assess an organization’s business strategies, structure…
Added 5 mins ago
PC
Financial Analyst, FP&A
Powerex Corp.
Vancouver, BC
- Full-time
…performance, provide insight into the key drivers behind results, and support the continued improvement of reporting processes and tools. This position will be relied upon to support the…
Added 5 mins ago
AC
Early Careers: Bilingual Analyst, Health Solutions
Aon Corporation
Vancouver, BC · Toronto, ON · Montreal, QC · Quebec, QC
- Full-time
…and design smarter, more personalized benefit programs that support employee wellbeing and organizational…
Added 5 mins ago
CF
Business Development Representative
Classic Fire + Life Safety
Guelph, ON
- Full-time
…agreements, and building long-term client relationships that support branch revenue and…
Added 5 mins ago
PC
Member Experience Representative
Provincial Credit Union
PE · PEI, Prince Edward Island
- Full-time
…and prospective members, providing friendly, knowledgeable support across our digital channels.…
Added 5 mins ago
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Member of Technical Staff - RTOS & Virtualization
Aptiv
Ottawa, ON
- Full-time
…performance in Aerospace & Defense, and powering intelligent systems across Energy, Enterprise, and Telecommunications. We also drive precision and efficiency in Industrials & Robotics and…
Added 5 mins ago
A
Member of Technical Staff - RTOS & Virtualization
Aptiv
Ottawa, ON
- Full-time
…performance in Aerospace & Defense, and powering intelligent systems across Energy, Enterprise, and Telecommunications. We also drive precision and efficiency in Industrials & Robotics and…
Added 5 mins ago
AG
Bilingual CX Specialist
Amynta Group
Thornhill, ON · Toronto, ON
- Full-time
Reporting to the Manager, Customer Experience, the Customer Experience Specialist provides customer service and support to dealerships, contract holders, the National Sales Team, and…
Added 5 mins ago
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Clinical Services Supervisor – Integrated Services
HealthCaringKW
Kitchener, ON
- Full-time
…complaints, scheduling and staffing level. This role provides support to Outreach Services and Health Promotion & Community Programs Managers with clinical oversight, and operational…
Added 5 mins ago
RP
Quality Assurance Manager – ISO 9001 & Quality Systems
Remote People
Calgary, AB
- Full-time
…for an experienced Quality Assurance Manager to lead quality systems, regulatory compliance and continuous improvement across its manufacturing…
Added 5 mins ago
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Payroll Team Lead, International
EllisDon
London, ON
- Full-time
Oversee and support international payroll processing, working with applicable internal and external partners to ensure payrolls are completed accurately and on time.
Added 5 mins ago
NG
Warehouse Operator
Normet Group
Quebec, QC
- Full-time
…all-round aftermarket services and high-quality chemicals and rock support as our core products to our customers. We operate globally in over 30 countries with more than 1,800 experts. At…
Added 5 mins ago
NG
Warehouse Operator
Normet Group
Saskatoon, SK
- Full-time
…all-round aftermarket services and high-quality chemicals and rock support as our core products to our customers. We operate globally in over 30 countries with more than 1,800 experts. At…
Added 5 mins ago
M
Technical Program Management Analyst, Launch Program 2027 – Vancouver - Canada
Mastercard
Vancouver, BC
- Full-time
…build a sustainable economy where everyone can prosper. We support a wide range of digital payments choices, making transactions secure, simple, smart and accessible. Our technology and…
Added 5 mins ago
BE
Rental Coordinator
Battlefield Equipment Rentals
Saint John, NB · St-John, NB
- Full-time
Be the face of our branch by engaging with customers through phone, email, and face-to-face interactions with a professional attitude.
Added 5 mins ago
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Junior Cybersecurity Intern, Winter 2027 (Co-op/Internship) - 4 Months
BMO
Toronto, ON · Sainte-Catherine, QC · FCP
- Full-time
…7/24/365 required to run the mission critical Information Security systems for BMO. Provides responsive customer service in support of cyber…
Added 5 mins ago
QP
Sales Assistant - 18 Month Contract
QuadReal Property Group
Vancouver, BC
- Full-time
Support a calm, courteous, and professional visitor experience at all times.
Added 5 mins ago
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Tech IV - Electrician
BGIS
Ottawa, ON
- Full-time
…be required. This role is responsible for operating facility systems; performing preventative and corrective maintenance, routine and on-demand services on facility mechanical and…
Added 20 mins ago
SM
Underground Heavy Duty Mechanic
Swick Mining Services
ON · Balmertown, ON
- $50 to $60 CAD / hour
- Full-time
Swick Mining Services is hiring experienced Underground Field Mechanics to support our Canadian underground diamond drilling operations.
Added 20 mins ago
SM
Underground Heavy Duty Mechanic
Swick Mining Services
Winnipeg, MB
- $50 to $60 CAD / hour
- Full-time
Swick Mining Services is hiring experienced Underground Field Mechanics to support our Canadian underground diamond drilling operations.
Added 20 mins ago
BD
Executive Assistant and Office Manager
Bri-mor Developments
Calgary, AB
- Full-time
…collaborative, close-knit workplace where people know one another, support each other and take pride in the work we…
Added 20 mins ago
CS
Program Manager
Canadian Society of Physician Leaders
Ottawa, ON
- Full-time
Prepare applicant summaries and support the Peer Assessment Panel’s meeting, decisions and report to the CSPL Board.
Added 20 mins ago
EI
Environmental Professional / Project Coordinator
Ecoventure Inc
AB · Edmonton, AB
- Full-time
…integrity. We are currently seeking an experienced Environmental Professional / Project Coordinator to support a large, complex industrial project in the Edmonton…

St. Francis Xavier University

Program Assistant, StFX Online

Antigonish, NS, B2G 2W5, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 13, 2026
Experience: Post-secondary diploma in a related field and 3 to 5 years’ experience (or combination of skills and experience)
Working hours: 37.5 hours/week
Posting language: English
Posted: Nov 2, 2026

Original job description

Position Title: Program Assistant
Department: Centre for Online Learning & Professional Studies
Position Type: Full-Time
Classification: NSGEU, Band 4
Hourly Range: $21.44-26.20 for 37.5 hours/week
Posting Date: November 3, 2026
Closing Date: November 13, 2026

Position Summary

The Centre for Online Learning & Professional Studies (StFX Online) is currently seeking a Program Assistant to aid with the delivery of various off-campus and online Education programs. The Program Assistant performs a full range of duties carried out in collaboration with key departments on campus including the Registrar’s Office, Admissions, Business Office, Conference Services, and the Tramble Centre for Accessible Learning, in the delivery of core programs and special projects including a range of degree and non-degree programs throughout the calendar year.

Reporting to the Manager, Projects & Education Programs, the Program Assistant works as part of a team of professionals to provide high-quality educational experiences. This position works with a variety of programs including the Certificate in Outdoor Education, Certificate in Elementary Mathematics Education, and the Off-Campus Bachelor of Education.

Key Responsibilities

Prepare course registrations in collaboration with the Office of the Registrar, Student Accounts, and program leads, to ensure accurate registration and enrolment.
Build courses and manage student registrations through Banner, the university’s Student Information System.
Enter official transcript notes in Banner.
Produce and assemble essential documentation for acceptance packages as well as generate package for program completion.
Coordinate the admissions process for Education programs, managing applications, communications, and applicant records through Target X.
Responsible for accounts payable and accounts receivable: issuing invoices and receipts, collecting tuition and fees for multiple programs and courses.
Working with Accounts Receivable, track and invoice for outstanding revenue and fees and adjust as needed.
Generate reports for program budgets, registration and attainment tracking, and various program statistics.
Assist with the creation of contract letters and payroll requests for coordinators, professors and instructors in compliance with AUT Collective Agreement.
Assist with team projects by tracking tasks and escalating issues to the Manager.
Contribute to the documentation of tasks and processes and identify areas for improvement or efficiency.
Identifying and booking locations for events and off-campus classes.
Frontline support (using email and triaging requests via Helpdesk ticketing software) for prospective students, active students, and instructors.

Qualifications

Post-secondary diploma in a related field and 3 to 5 years’ experience (or combination of skills and experience)
Excellent organizational, interpersonal, communication and time management skills.
The Program Assistant must have an understanding of online education and proficiency in the skills required to assist students in online education.
Ability to collaborate with colleagues to support students and instructors across a variety of academic programs.
Ability to handle a full range of inquiries with accuracy and professionalism.
Knowledge of university policies and procedures.
Proficiency in Microsoft 365 (SharePoint, Teams, Outlook, Word, Excel, PowerPoint, Planner, Forms, etc.)
The technical skills to work effectively with university IT systems (UKG, TargetX, TeamDynamix, X-Reports, etc.)
Strong problem-solving skills and the ability to complete multiple tasks in a timely and effective manner.
Highly organized; able to produce high-quality work and meet deadlines under pressure.
Ability to work independently while also collaborating effectively with faculty, staff, students, and external partners.
Demonstrated commitment to providing exceptional customer service and contributing positively to a collaborative team environment.

To apply for this opportunity, click the "Apply Now" button and upload your cover letter, resume and references.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

StFX is seeking candidates who are committed to contributing to our priorities of equity, diversity, and inclusion. A demonstrated ability in fostering a climate of inclusion and cultural safety is a strong asset. Preference will be given to applicants who bring lived experience of historically excluded groups.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact Human Resources at hr@stfx.ca or 902-867-5038.

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

Apply About employer

More about this job

Responsibilities

The Program Assistant manages student registrations, admissions processes, and financial tasks such as invoicing and accounts receivable for various education programs. They also provide frontline support to students and instructors while assisting with program reporting and administrative documentation.

Requirements

Candidates must possess a post-secondary diploma in a related field and 3 to 5 years of relevant experience. Proficiency in Microsoft 365 and university IT systems, along with strong organizational and communication skills, is required.

Skills

Administrative support
Student registration
Data entry
Accounts payable
Accounts receivable
Reporting
Customer service
Time management
Organizational skills
Microsoft 365
Banner
TargetX
Problem-solving
Communication
Interpersonal skills
Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Program Assistant
Higher Education
Banner
TargetX
Microsoft 365
Accounts Payable
Accounts Receivable
Student Information System
Registration
Admissions
Data Management
Reporting
Customer Service
TeamDynamix
UKG
Administrative Support
Education Programs
Budgeting
Payroll
Documentation
Scheduling
Professional Studies
Online Learning
Equity
Diversity
Inclusion
Academic Support
University Administration
Project Coordination
Transcript Management

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