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Added 4 mins ago
OA
Part-Time Apprentice Technician- OpenRoad Toyota Abbotsford
OpenRoad Auto Group
Abbotsford, BC
- Part-time
Exclusive perks and benefits, including Tool Subsidy Program, Footwear Subsidy Program, a Discounted Vehicle Purchasing Program, RRSP matching, and referral bonuses
Added 4 mins ago
D
Sr. Program Manager
d1g1t
Toronto, ON
- Full-time
As Senior Program Manager, you'll own the relationship and the delivery for d1g1t's most strategic clients. You'll be the senior leader who owns that process end-to-end: from scoping and…
Added 4 mins ago
FG
Health & Safety Specialist
Flynn Group of Companies
Halifax, NS
- Full-time
…Halifax branch, reporting to the Regional Health & Safety Manager for Eastern Canada. The chosen candidate will be responsible for supporting the province of Nova Scotia, which…
Added 4 mins ago
SD
Specialist, Bilingual Patient Care
Shoppers Drug Mart
Mississauga, ON
- Full-time
…collaboratively with other Patient Care Specialists and a Case Manager/Field Case Manager for a designated territory, dependent on the program. The superior end to end support provided by…
Added 4 mins ago
M
Senior Full Stack Engineer
Manulife
Toronto, ON · Waterloo, ON
- Full-time
You will deliver secure, reliable and user-centered solutions that support business objectives. You will translate technical and business requirements into incremental deliverables aligned…
Added 4 mins ago
EC
Intern, Field Service Representative (4 to 12-month) - Dartmouth, NS
Eaton Corporation
Dartmouth, NS
- Full-time
…Service & Systems group to provide on-site engineering and technical assistance in areas of electrical equipment maintenance, new equipment commissioning, custom electrical equipment…
Added 4 mins ago
DO
Return to Work & Occupational Health & Safety Specialist
District of Saanich
Victoria, BC
- Temporary
The Specialist coordinates all aspects of the District’s Workplace injury Management program, working closely with employees, supervisors, managers, union representatives, Human Resources,…
Added 4 mins ago
BH
Trouble Program Manager 2
BC Hydro
Surrey, BC
- $131,100 to $165,800 CAD / year
- Full-time
Reporting to the M3 Manager, Trouble and Operational Support, this position is responsible for leading operational and performance reporting for the Trouble and Storm Programs. The…
Added 19 mins ago
TR
Planner - Grounds & Conversions (2026-048)
The Regina Exhibition Association Limited
Regina, SK
- Other
Reporting to the Assistant Manager – Grounds & Conversion, the Planner is responsible for creation and assignment of an efficient & effective work assignment plan and assist with the…
Added 19 mins ago
DC
Senior System Engineer
Danaher Corporation
Concord, ON · CAN - Concord - AB Sciex LP
- Full-time
…will solve design problems through collaboration with multiple technical disciplines within the engineering and science community, while following established guidelines, procedures, and…
Added 19 mins ago
Audio Visual Technician 2(A)-(B)
The Government of Nova Scotia
Halifax, NS
As the Audio/Video Operator you will report to the Manager of Legislative Television.
Added 19 mins ago
CG
Medical Radiation Technologist - Casual (2026-232)
Collingwood General and Marine Hospital
Collingwood, ON
- Temporary
Reports to: Manager, Diagnostic Imaging & Echocardiography
Added 19 mins ago
PF
Finance Manager
People First HR Services
Winnipeg, MB
- $70,000 to $75,000 CAD / year
- Full-time
Reporting directly to the Executive Director, the Manager of Finance is responsible for leading the financial operations of a well-established, community-focused organization. This position…
Added 19 mins ago
CE
Superviseur d’atelier de services | Service Shop Supervisor
Castolin Eutectic
Vaudreuil-Dorion, QC
- Full-time
Reporting to the Service Manager, the successful candidate will be responsible for overseeing the day-to-day operations of our service shop, ensuring that repair, fabrication and…
Added 19 mins ago
S
Information Technology Project Manager
SecureOps
Montreal, QC
- Full-time
Working within the SecureOps PMO and under the Sr. Project Manager, the IT Project Manager is responsible for tracking both internal and client-facing projects at SecureOps.
Added 19 mins ago
C
Civil Substation Lead Engineer
CIMA+
Vancouver, BC
- $142,000 to $192,000 CAD / year
- Full-time
Prepare technical reports, plans, and specifications, Scope of Work, and construction work package, and perform site and shop drawings reviews during design and construction
Added 34 mins ago
Project Coordinator
ATS Automation
Cambridge, ON
…managing spare parts, collaborating with client engineering and technical personnel, and testing and commissioning nuclear automated tooling. This may involve setting up and managing…
Added 34 mins ago
SI
Lead Hand Surface Safety Systems
Stream-Flo Industries
Edmonton, AB
- Full-time
Under the direction of the Operations Manager, the Lead Hand supervises, directs, and assists Surface Safety Systems (SSS) Assembly Technicians with their day-to-day duties.
Added 34 mins ago
W
Laser Scanning Technician
Weir
Fort McMurray, AB
- $38.4 CAD / hour
- Full-time
…recommendations for critical customer assets. Reporting to the Oil Sands Technical Solutions Manager, the Laser Scanning Technician collaborates closely with Aftermarket Account Managers,…
Added 34 mins ago
HO
Senior Manager, Community and Access
House of Friendship
Kitchener, ON
- Full-time
…navigation. Leading a team of managers and supervisors, the Senior Manager will use project management, strategic thinking and data-based decision-making to manage change and improve…
Added 34 mins ago
UH
Product Manager - Accounts Payable Applications
University Health Network
Toronto, ON
- Full-time
…and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious…
Added 34 mins ago
YI
Maintenance Technician
Young Innovations
Brantford, ON
- Other
Did we say benefits? Medical, dental, vision, RRSP, paid holidays, long term disability insurance, employee assistance program, and more!
Added 49 mins ago
Health Safety and Wellness Manager
Conestoga Meats
Breslau, ON
The Health, Safety & Wellness Manager provides strategic leadership and oversight for the organization's Health & Safety Management System, regulatory compliance, WSIB and disability…
Added 49 mins ago
C
Environmental Monitor
Canacre
Toronto, ON
- Full-time
…expertise of our teams sets us apart. Our goals are to provide technical leadership for greater regulatory understanding and certainty and to build collaborative relationships with…
Added 49 mins ago
C
Environmental Monitor
Canacre
Barrie, ON
- Full-time
…expertise of our teams sets us apart. Our goals are to provide technical leadership for greater regulatory understanding and certainty and to build collaborative relationships with…

St. Francis Xavier University

Program Assistant, StFX Online

Antigonish, NS, B2G 2W5, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 13, 2026
Experience: Post-secondary diploma in a related field and 3 to 5 years’ experience (or combination of skills and experience)
Working hours: 37.5 hours/week
Posting language: English
Posted: Nov 2, 2026

Original job description

Position Title: Program Assistant
Department: Centre for Online Learning & Professional Studies
Position Type: Full-Time
Classification: NSGEU, Band 4
Hourly Range: $21.44-26.20 for 37.5 hours/week
Posting Date: November 3, 2026
Closing Date: November 13, 2026

Position Summary

The Centre for Online Learning & Professional Studies (StFX Online) is currently seeking a Program Assistant to aid with the delivery of various off-campus and online Education programs. The Program Assistant performs a full range of duties carried out in collaboration with key departments on campus including the Registrar’s Office, Admissions, Business Office, Conference Services, and the Tramble Centre for Accessible Learning, in the delivery of core programs and special projects including a range of degree and non-degree programs throughout the calendar year.

Reporting to the Manager, Projects & Education Programs, the Program Assistant works as part of a team of professionals to provide high-quality educational experiences. This position works with a variety of programs including the Certificate in Outdoor Education, Certificate in Elementary Mathematics Education, and the Off-Campus Bachelor of Education.

Key Responsibilities

Prepare course registrations in collaboration with the Office of the Registrar, Student Accounts, and program leads, to ensure accurate registration and enrolment.
Build courses and manage student registrations through Banner, the university’s Student Information System.
Enter official transcript notes in Banner.
Produce and assemble essential documentation for acceptance packages as well as generate package for program completion.
Coordinate the admissions process for Education programs, managing applications, communications, and applicant records through Target X.
Responsible for accounts payable and accounts receivable: issuing invoices and receipts, collecting tuition and fees for multiple programs and courses.
Working with Accounts Receivable, track and invoice for outstanding revenue and fees and adjust as needed.
Generate reports for program budgets, registration and attainment tracking, and various program statistics.
Assist with the creation of contract letters and payroll requests for coordinators, professors and instructors in compliance with AUT Collective Agreement.
Assist with team projects by tracking tasks and escalating issues to the Manager.
Contribute to the documentation of tasks and processes and identify areas for improvement or efficiency.
Identifying and booking locations for events and off-campus classes.
Frontline support (using email and triaging requests via Helpdesk ticketing software) for prospective students, active students, and instructors.

Qualifications

Post-secondary diploma in a related field and 3 to 5 years’ experience (or combination of skills and experience)
Excellent organizational, interpersonal, communication and time management skills.
The Program Assistant must have an understanding of online education and proficiency in the skills required to assist students in online education.
Ability to collaborate with colleagues to support students and instructors across a variety of academic programs.
Ability to handle a full range of inquiries with accuracy and professionalism.
Knowledge of university policies and procedures.
Proficiency in Microsoft 365 (SharePoint, Teams, Outlook, Word, Excel, PowerPoint, Planner, Forms, etc.)
The technical skills to work effectively with university IT systems (UKG, TargetX, TeamDynamix, X-Reports, etc.)
Strong problem-solving skills and the ability to complete multiple tasks in a timely and effective manner.
Highly organized; able to produce high-quality work and meet deadlines under pressure.
Ability to work independently while also collaborating effectively with faculty, staff, students, and external partners.
Demonstrated commitment to providing exceptional customer service and contributing positively to a collaborative team environment.

To apply for this opportunity, click the "Apply Now" button and upload your cover letter, resume and references.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

StFX is seeking candidates who are committed to contributing to our priorities of equity, diversity, and inclusion. A demonstrated ability in fostering a climate of inclusion and cultural safety is a strong asset. Preference will be given to applicants who bring lived experience of historically excluded groups.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact Human Resources at hr@stfx.ca or 902-867-5038.

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

Apply About employer

More about this job

Responsibilities

The Program Assistant manages student registrations, admissions processes, and financial tasks such as invoicing and accounts receivable for various education programs. They also provide frontline support to students and instructors while assisting with program reporting and administrative documentation.

Requirements

Candidates must possess a post-secondary diploma in a related field and 3 to 5 years of relevant experience. Proficiency in Microsoft 365 and university IT systems, along with strong organizational and communication skills, is required.

Skills

Administrative support
Student registration
Data entry
Accounts payable
Accounts receivable
Reporting
Customer service
Time management
Organizational skills
Microsoft 365
Banner
TargetX
Problem-solving
Communication
Interpersonal skills
Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Program Assistant
Higher Education
Banner
TargetX
Microsoft 365
Accounts Payable
Accounts Receivable
Student Information System
Registration
Admissions
Data Management
Reporting
Customer Service
TeamDynamix
UKG
Administrative Support
Education Programs
Budgeting
Payroll
Documentation
Scheduling
Professional Studies
Online Learning
Equity
Diversity
Inclusion
Academic Support
University Administration
Project Coordination
Transcript Management

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