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Added 13 mins ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
In addition, RMH is a member of the seven-organization EPIC Electronic Health Record (EHR) collaboration, as well as the new Sectra regional shared PACS system and the Integrated Manager…
Added 27 mins ago
HC
Manager, Operations & Technology
Hotels Canada
Ottawa, ON
- Full-time
Working closely with the leadership team, you will help strengthen the organization's operational foundation and support the continued growth and success of Hotels Canada.
Added 27 mins ago
R
Ingénieur Manufacturier Senior - Réparation de composants / Senior Manufacturing Engineer - Componen
Rolls-Royce
Montreal, QC
- Full-time
…vous serez responsable de fournir un soutien technique aux opérations et exécuter des activités d'ingénierie de fabrication pour développer, maintenir et améliorer continuellement les…
Added 28 mins ago
Accounting Coordinator (Maternity Leaver Contract)
Hollywood Bowl Group
Oakville, ON
We're looking for an Accounting Coordinator - Maternity Leave Contract (12-20 months) to join our team and support day-to-day finance operations, including invoice processing,…
Added 43 mins ago
TW
Director, Dealer Finance Operations
Thrive Wealth Management
Regina, SK
- Full-time
…accomplishments of our employees. That’s why we prioritize offering our team a variety of perks and benefits designed to support their success and well-being both at work and in their…
Added 43 mins ago
TW
Member Services Representative I - Two Positions
Thrive Wealth Management
Emerald Park, SK · Montmartre, SK · Vibank, SK
- Part-time
We’re looking for two motivated team-players who are member-service ambassadors to come on board as a permanent part-time and temporary part-time Member Service Representative supporting…
Added 43 mins ago
TW
Credit Policy Analyst
Thrive Wealth Management
Regina, SK
- Full-time
A minimum of five years of experience in consumer, commercial and/or agriculture lending, adjudication, credit operations, or related support functions.
Added 43 mins ago
TW
Deposit Support Representative
Thrive Wealth Management
Regina, SK
- Part-time
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Added 43 mins ago
TW
Compliance Risk Investigations Specialist
Thrive Wealth Management
Regina, SK
- Full-time
We’re looking for Compliance Risk Investigations Specialists to join our Compliance team. In this role, you’ll support second line compliance oversight activities across Anti-Money…
Added 43 mins ago
TW
Area Manager, Agriculture
Thrive Wealth Management
Moose Jaw, SK · Regina, SK
- Full-time
We’re looking for an engaging, growth-oriented leader with a member-first approach to come on board as our Area Manager, Agriculture in Regina or Moose Jaw, Saskatchewan. As the Area…
Added 43 mins ago
TW
Team Lead or Manager, Core Banking Integration
Thrive Wealth Management
Regina, SK
- Full-time
In this role, you will lead the team responsible for the successful conversion of Legacy Synergy and Legacy Cornerstone core and digital banking systems to a unified target-state core…
Added 43 mins ago
TW
Lending Operations Administrator II
Thrive Wealth Management
Emerald Park, SK · Regina, SK · Yorkton, SK
- Full-time
We're looking for a detail-oriented team player who enjoys working in a fast-paced environment and delivering exceptional service to come onboard as a Lending Operations Administrator II in…
Added 43 mins ago
TW
Branch Manager
Thrive Wealth Management
Saskatoon, SK
- Full-time
Developing, coaching, and empowering your branch to ensure the team’s delivery of world-class member advice and experiences
Added 43 mins ago
TW
Financial Services Supervisor
Thrive Wealth Management
Regina, SK
- Full-time
…accomplishments of our employees. That’s why we prioritize offering our team a variety of perks and benefits designed to support their success and well-being both at work and in their…
Added 43 mins ago
TW
Financial Services Supervisor
Thrive Wealth Management
Humboldt No. 370, SK · Humboldt, SK
- Full-time
…accomplishments of our employees. That’s why we prioritize offering our team a variety of perks and benefits designed to support their success and well-being both at work and in their…
Added 43 mins ago
HA
Pharmacist (Permanent, Full-time)
Hawkesbury and District General Hospital
Hawkesbury, ON
- Full-time
…delivered to our patients. As we continue to grow our pharmacy operations, we are seeking a Registered Pharmacist to join our…
Added 43 mins ago
CC
Executive Chef, Culinary Strategy & Member Solutions
Compass Canada
ON · Mississauga, ON
- Full-time
The Executive Chef, Culinary Strategy & Member Solutions leads culinary strategy, sourcing implementation, product optimization, menu innovation, and member consulting across Foodbuy’s…
Added 43 mins ago
TW
Member Service Specialist - Expression of Interest
Thrive Wealth Management
Regina, SK
- Full-time
I am excited to share a great opportunity available for the current Member Contact Centre team.
Added 43 mins ago
TW
Financial Services Representative
Thrive Wealth Management
Prince Albert, SK
- Part-time
…employees started out in other industries. We are looking for team members who care about helping our members and proactively provide solutions to support their financial needs. If you want…
Added 43 mins ago
TW
Receptionist
Thrive Wealth Management
Yorkton, SK
- Full-time
As the first point of contact for our members, you will greet and direct visitors to the credit union, respond to member inquiries, identify member needs and make quality referrals and…
Added 43 mins ago
TW
Lending Operations Administrator II
Thrive Wealth Management
Emerald Park, SK · Regina, SK · Yorkton, SK
- Full-time
We're looking for a detail-oriented team player who enjoys working in a fast-paced environment and delivering exceptional service to come onboard as a Lending Operations Administrator II in…
Added 43 mins ago
TW
Manager, Financial Services
Thrive Wealth Management
Regina, SK
- Full-time
…accomplishments of our employees. That’s why we prioritize offering our team a variety of perks and benefits designed to support their success and well-being both at work and in their…
Added 43 mins ago
CO
Human Resources Coordinator
County of Middlesex
London, ON
- Full-time
As part of the Human Resources Team, the Human Resources Coordinator provides HR services and support to assist with the day-to-day operations of the department, with a focus on…
Added 58 mins ago
RM
Supervisor, Centralized Scheduling
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a key member of the Human Resources team, you will provide operational leadership, technical expertise, and support to scheduling staff, managers, and directors across the Hospital. You…
Added 58 mins ago
Part Time Pharmacy Assistant
Walmart Canada
Burnaby, BC
…Assistant is expected to participate in all aspects of Pharmacy Operations required of a team player. They are a key member in the delivery of superior customer…

St. Joseph's Healthcare Hamilton

Admin Support 8 - ENT

Hamilton, ON, Canada
Charlton Campus, Canada

$29.4 - $31.92 · Part-time

This date has passed. Check with the employer before applying.

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Job details

Pay: $29.4 - $31.92
Job type: Part-time
Listed closing date: Oct 8, 2026
Experience: Minimum 1 year experience in health care environment.
Positions available: 1
Posting language: English
Posted: Oct 27, 2026

Original job description

Position Details

Job Number:

JR02273

Department:

ENT Head and Neck Residency Clinic

This position may be scheduled at any of the following sites:

Charlton Campus (Hamilton Downtown)

Job Type:

Temporary (Fixed Term), Part time

Contract Duration: (If applicable)

15 months

Number of Positions:

Union:

CUPE Local 786

Hourly Rate (Min / Max):

$29.4 - $31.92

Schedule

Work Days:

Monday to Friday

Time of Day:

Days

Shift:

Hours - 7.5

Shift Start: (If applicable)

AM 08:00

Reason for Posting:

Posting is for a role with an existing vacancy

Application Dates

Opening Date:

2026-10-01

Closing Date:

2026-10-08

Job Description

Position Summary
This position provides administrative support to ENT clinic and interacts directly with patients and their families and the unit receptionist and registration clerk. The incumbent communicates directly within the unit(s) and to other hospital departments. All related duties and responsibilities adhere to the policies and procedures of St. Joseph's Healthcare.

Qualifications
-Post-secondary diploma/certificate in medical office administration or equivalent combination of education and experience.
-Medical Terminology Certificate.
-Minimum 1 year experience in health care environment.
-Intermediate skill level in MSWord Powerpoint and MSExcel.
-Clerical testing may be required as part of the selection process.
-Familiarity with registration and scheduling database systems.
-Intermediate keyboarding and transcription skills.
-Demonstrated ability to accept responsibility plan prioritize and complete tasks with minimal supervision.
-Effective communication skills and the ability to deal with the public with tact and diplomacy. Excellent customer service orientation.
-Ability to perform well as a contributing member of a team.
-Good organizational and analytical problem-solving skills.

Responsibilities

-Functions in a public relations and reception capacity as initial contact with patients and families utilizing the services of the clinics handling departmental communications and contact with clients at all levels. Handles all incoming phone calls and enquiries to the desk in an efficient and courteous manner. Referrals are made and individuals are directed accordingly. -Coordinates patient scheduling and registration through the use of several computer applications including PHS data entry. This includes telephone reminders to patients and follow-up on missed appointments. -Verifies and updates patient information prepares patient charts validates OHIP cards and ensures that all patient records are processed efficiently and managed with the utmost confidentiality following all standards determined by admission discharge and transfer. -Provides administrative support including transcribing or typing routine reports manuals correspondence and sorts/distributes mail faxes and emails. -Utilizes appropriate software programs or computer applications to maintain payroll workload and related statistics and prepare reports. -Maintains accurate files of reports requisitions invoices and miscellaneous records in a prescribed manner archiving on an annual basis. -Handles payroll details and updates staff schedules. -Attends training sessions and in services. -Ensures all supplies and/or services required by the Program are adequately stocked and/or requisitioned in a timely manner. -Participates in the orientation and training of new staff and students. -Supports the activities of a number of departmental and committee meetings i.e. coordinates booking schedules attends meetings records and transcribes minutes and distributes agenda items/minutes. -Performs other offices duties as assigned by the Manager or designate.

St. Joseph’s Health System (SJHS) and its member organizations are equal opportunity employers and strives for equity, inclusiveness, and diversity in all programs, practices, facilities, and people. We foster a culture of patient and staff safety where all positions comply and work in conjunction with the Mission, Vision, and Core Values.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. SJHS and its member organizations are committed to a barrier-free recruitment and selection process - please inform us should accommodation be required at any point in the recruitment process (recruit@stjoes.ca).

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More about this job

Responsibilities

The incumbent provides administrative support to the ENT clinic, including patient registration, scheduling, and maintaining accurate medical records. They also handle departmental communications, payroll details, and assist with meeting coordination and office documentation.

Requirements

Candidates must possess a post-secondary diploma in medical office administration and a Medical Terminology Certificate. At least one year of experience in a healthcare environment and intermediate proficiency in Microsoft Office applications are required.

Skills

Medical terminology
Administrative support
Patient scheduling
Data entry
Customer service
Transcription
Keyboarding
MS Word
MS Excel
MS PowerPoint
Record management
Payroll processing
Communication
Problem-solving
Organizational skills
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Medical Office Administration
Medical Terminology
Healthcare
Patient Registration
Scheduling
PHS Data Entry
OHIP
Payroll
Transcription
Clerical
Administrative Support
Customer Service
Records Management
MS Word
MS Excel
MS PowerPoint
Clinic Support
Hospitality
Public Relations
Documentation

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