Apprenticeship Assistant
- Kingston, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Duties
Reporting to the Associate Director, Academic Operations and Scheduling, the incumbent provides academic support service for the apprenticeship and pre-apprenticeship programs in the School of Skilled Trades (tri-campus); coordinates student registration and enrolment for apprenticeship and pre-apprenticeship programs; provides student assistance services for apprenticeship programs; assists with academic and planning of faculty members teaching; administers, grades and safeguards apprenticeship exemption testing; coordinates administrative aspects of a variety of skills competitions involving St. Lawrence College students; provides general administrative support to the Associate Dean, School of Skilled Trades for Ministry mandatory reporting, apprenticeship-related proposals. Provides assistance and support to the Associate Dean, coordinators, faculty, staff, students and works closely with financial aid on sponsorship requirements.
Qualifications
Education and Experience:
A minimum of 2-year diploma in Office Administration or Business.
A minimum of 3 years of experience of practical work experience providing administrative support in a registration service officer or academic services clerk or academic planning assistant role computerized customer service office environment.
Other Required Qualifications:
The successful incumbent must have the ability to report to the work location.
Incumbent will be required to occasionally lift up to 5kgs or 11lbs, including boxes of handbooks, flyers or files.
Salary & Terms
THIS IS A FULL-TIME BARGAINING UNIT POSITION
This posting is for an existing vacancy at St. Lawrence College. This competition will be processed in accordance with college policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the college.
The College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at employ@sl.on.ca. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact employ@sl.on.ca and our Talent Management Consultants will address your requests for accommodation confidentially.
This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.
Reporting to the Associate Director, Academic Operations and Scheduling, the incumbent provides academic support service for the apprenticeship and pre-apprenticeship programs in the School of Skilled Trades (tri-campus); coordinates student registration and enrolment for apprenticeship and pre-apprenticeship programs; provides student assistance services for apprenticeship programs; assists with academic and planning of faculty members teaching; administers, grades and safeguards apprenticeship exemption testing; coordinates administrative aspects of a variety of skills competitions involving St. Lawrence College students; provides general administrative support to the Associate Dean, School of Skilled Trades for Ministry mandatory reporting, apprenticeship-related proposals. Provides assistance and support to the Associate Dean, coordinators, faculty, staff, students and works closely with financial aid on sponsorship requirements.
Qualifications
Education and Experience:
A minimum of 2-year diploma in Office Administration or Business.
A minimum of 3 years of experience of practical work experience providing administrative support in a registration service officer or academic services clerk or academic planning assistant role computerized customer service office environment.
Other Required Qualifications:
- Strong organizational skills.
- Strong written and verbal communication skills.
- Strong analytical and assessment skills.
- Strong ability to coordinate and manage projects.
- Excellent time management and schedule coordination skills.
- Excellent public presentation skills.
- Utilizes consistency when evaluating tasks.
- Utilizes critical thinking within problem solving.
- Awareness of deadlines and consistent completion of work.
- Ability to complete tasks under pressure in a timely manner.
- Ability to maintain confidentiality and security with sensitive information.
The successful incumbent must have the ability to report to the work location.
Incumbent will be required to occasionally lift up to 5kgs or 11lbs, including boxes of handbooks, flyers or files.
Salary & Terms
- Support Group: Pay Band G
- Hours per week: 35
- Start Rate: $35.29/hour
- Posted Date: October 9, 2026
- Closing Date: October 19, 2026 (4:00 p.m.)
- Job Duties & Responsibilities
THIS IS A FULL-TIME BARGAINING UNIT POSITION
This posting is for an existing vacancy at St. Lawrence College. This competition will be processed in accordance with college policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the college.
The College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at employ@sl.on.ca. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact employ@sl.on.ca and our Talent Management Consultants will address your requests for accommodation confidentially.
This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.
More about this job
Responsibilities
Provides academic and administrative support for apprenticeship and pre-apprenticeship programs, including student registration, enrollment, assistance, academic planning, and exemption testing. Coordinates skills competitions and supports the Associate Dean with reporting and proposals, while assisting faculty, staff, students, and financial aid with sponsorship requirements.
Requirements
Requires a minimum two-year diploma in Office Administration or Business and at least three years of relevant administrative experience in a computerized customer-service office environment. Candidates should have strong organizational, communication, analytical, project coordination, scheduling, presentation, problem-solving, time-management, and confidentiality skills.
Skills
- Academic Administration
- Student Registration
- Enrollment Coordination
- Student Support
- Academic Planning
- Exemption Testing Administration
- Grading
- Project Coordination
- Scheduling
- Written Communication
- Verbal Communication
- Analytical Skills
- Critical Thinking
- Confidentiality
- Customer Service
- Time Management
Visa sponsorship
Not detected in the job text
Categories
- Education
- Administrative
- Trades
- Customer Service & Support
Keywords
- Apprenticeship
- Pre-Apprenticeship
- Higher Education
- Academic Operations
- Student Registration
- Enrollment
- Student Services
- Academic Planning
- Exemption Testing
- Grading
- Skills Competitions
- Ministry Reporting
- Administrative Support
- Financial Aid
- Sponsorship Requirements
- Office Administration
- Business
- Customer Service
- Project Coordination
- Schedule Coordination
- Confidentiality
- Critical Thinking
- Problem Solving
- St. Lawrence College