HR Coordinator
- Kingston, ON, Canada
Admin Group: Pay Band 5: $51,669 - $64,586 per annum, commensurate on education and experience. · Contract
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Job details
- Pay
- Admin Group: Pay Band 5: $51,669 - $64,586 per annum, commensurate on education and experience.
- Job type
- Contract
- Apply by
- Posting language
- English
- Posted
Original job description
Position Summary
Reporting jointly to the Directors of People & Payroll Operations and Employee Relations & Workforce Abilities this position supports the general routine tasks of the Human Resources Department of the College. The successful incumbent will work primarily with the Talent Management Consultants, Total Rewards Coordinator, and the Senior Consultants Employee Relations and Workforce Abilities to support the various functions that these roles perform.
The incumbent will support all activities related to Talent Acquisition by assisting in the coordination of interview invitations with job applicants, provide prepared materials for selection committees in their preparation for selection interviews, and facilitate reference checks. The incumbent assists in the maintenance and processing of data and metrics related to the selection processes and appointments and ensures that all recruitments files are up to date. The successful incumbent will assist with the maintenance of a centralized inventory of candidate pools for high volume vacant positions that require filling on a cyclical basis.
The incumbent will also support the Employee Relations, Total Rewards, and Workforce Abilities team in taking notes during Union College Committee meetings, grievance meetings and other official meetings with the union. Will assist in the scheduling of grievance meeting. The successful incumbent will assist total rewards in finalizing draft reports and distributing them to partners both within and outside of the College. The successful incumbent will be responsible for monitoring the centralized inboxes of Talent Management, Total Rewards, and the Employee Relations functions of the College and ensure that the appropriate team member within Human Resources is contacted for triage.
QUaLifications
Education and Experience:
A minimum of a 3-year Diploma/Degree in Business Administration - Human Resources field of study.
A minimum of 6 months of experience in a Human Resources Department with exposure to Recruitment, Labour Relations, and Total Rewards.
Other Required Qualifications:
The successful incumbent must have the ability to report to the work location and work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.
Salary & Terms
THIS IS A TEMPORARY ADMINSTRATIVE POSITION
This posting is for an existing vacancy at St. Lawrence College. The College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at employ@sl.on.ca. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact employ@sl.on.ca and our Talent Management Consultants will address your requests for accommodation confidentially.
This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.
Reporting jointly to the Directors of People & Payroll Operations and Employee Relations & Workforce Abilities this position supports the general routine tasks of the Human Resources Department of the College. The successful incumbent will work primarily with the Talent Management Consultants, Total Rewards Coordinator, and the Senior Consultants Employee Relations and Workforce Abilities to support the various functions that these roles perform.
The incumbent will support all activities related to Talent Acquisition by assisting in the coordination of interview invitations with job applicants, provide prepared materials for selection committees in their preparation for selection interviews, and facilitate reference checks. The incumbent assists in the maintenance and processing of data and metrics related to the selection processes and appointments and ensures that all recruitments files are up to date. The successful incumbent will assist with the maintenance of a centralized inventory of candidate pools for high volume vacant positions that require filling on a cyclical basis.
The incumbent will also support the Employee Relations, Total Rewards, and Workforce Abilities team in taking notes during Union College Committee meetings, grievance meetings and other official meetings with the union. Will assist in the scheduling of grievance meeting. The successful incumbent will assist total rewards in finalizing draft reports and distributing them to partners both within and outside of the College. The successful incumbent will be responsible for monitoring the centralized inboxes of Talent Management, Total Rewards, and the Employee Relations functions of the College and ensure that the appropriate team member within Human Resources is contacted for triage.
QUaLifications
Education and Experience:
A minimum of a 3-year Diploma/Degree in Business Administration - Human Resources field of study.
A minimum of 6 months of experience in a Human Resources Department with exposure to Recruitment, Labour Relations, and Total Rewards.
Other Required Qualifications:
- Ability to multitask many concurrent activities.
- Strong planning and organizational skills
- Ability to prioritize effectively based on target dates and to meet client service level requirements.
- Excellent interpersonal, relationship-building, and communication skills.
- Organized, with good record-keeping skills.
- Technical skills and curiosity to adapt to new technology.
- Approachable, professional, ethical, with utmost respect for confidentiality.
- Models the Colleges’ values.
- Understanding of equitable, diverse, and inclusive practices.
The successful incumbent must have the ability to report to the work location and work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.
Salary & Terms
- Admin Group: Pay Band 5: $51,669 - $64,586 per annum, commensurate on education and experience.
- Hours per week: 37.5
- Posted Date: October 22, 2026
- Closing Date: November 5, 2026 (4:00 p.m.)
- Contract End Date: October 22, 2027
- Job Duties & Responsibilities
THIS IS A TEMPORARY ADMINSTRATIVE POSITION
This posting is for an existing vacancy at St. Lawrence College. The College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at employ@sl.on.ca. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact employ@sl.on.ca and our Talent Management Consultants will address your requests for accommodation confidentially.
This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.
More about this job
Responsibilities
Coordinate recruitment activities, including interview invitations, selection materials, reference checks, recruitment records, hiring metrics, and candidate pools. Support employee relations, total rewards, and workforce abilities through meeting notes, grievance scheduling, report distribution, and monitoring centralized inboxes for appropriate triage.
Requirements
Requires a minimum three-year diploma or degree in Business Administration with a Human Resources focus, plus at least six months of HR department experience involving recruitment, labor relations, and total rewards. Candidates should be organized, able to manage competing priorities, communicate effectively, adapt to technology, maintain confidentiality, and understand equitable, diverse, and inclusive practices.
Skills
- Talent Acquisition
- Recruitment Coordination
- Interview Scheduling
- Reference Checks
- Recruitment Records Management
- Data and Metrics Processing
- Candidate Pool Management
- Employee Relations
- Labor Relations
- Total Rewards
- Grievance Meeting Coordination
- Report Preparation
- Inbox Monitoring and Triage
- Planning and Organization
- Prioritization
- Confidentiality
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Education
Keywords
- Human Resources
- Talent Acquisition
- Recruitment
- Selection Interviews
- Reference Checks
- Recruitment Files
- Candidate Pools
- Employee Relations
- Labor Relations
- Total Rewards
- Workforce Abilities
- Grievance Meetings
- Union Relations
- Selection Committees
- HR Data and Metrics
- Report Preparation
- Inbox Monitoring
- Triage
- Confidentiality
- Employment Equity
- Diversity and Inclusion
- Telework Policy
- Higher Education