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Added 5 hours ago
FH
Patient Care Coordinator, Mental Health & Substance Use Services (MH&SUS), In Patient Psychiatry - Chilliwack General Hospital
Fraser Health Authority
Chilliwack, BC
- $49.2 to $67.08 CAD / hour
- Full-time
…patients through a combination of telephone, virtual video/audio conference and/or remote technology to patients in their homes, in the community including outreach, and…
Added 8 hours ago
R|
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Actively participate in education programs (Workshop, Conference etc.).
Added 8 hours ago
R|
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Actively participate in education programs (Workshop, Conference etc.).
Added 11 hours ago
J
Chargé de Programme en évènementiel
JPdL
Montreal, QC
- Full-time
Position: Program Manager in Events, Montreal, QC
Added 12 hours ago
FO
Finance Manager, Operations
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
Reporting to the Finance Director, Operations, the Finance Manager, Operations is responsible for overseeing the full accounting operations cycle, including Accounts Payable (AP), Accounts…
Added 16 hours ago
R|
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Actively participate in education programs (Workshop, Conference etc.).
Added 16 hours ago
R|
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Actively participate in education programs (Workshop, Conference etc.).
Added 19 hours ago
E
Manager, Marketing & Demand Generation
EERS
Montreal, QC
- Full-time
…- while directing brand presence across digital, clinical, conference, and commercial…
Added 1 day ago
AU
Outside Sales Consultant
Alsco Uniforms
Toronto, ON
- Full-time
…into. In this position, you will report to a Regional Sales Manager that will train you, coach you and assist you in closing new business. After your 13-week training period, you will be…
Added 1 day ago
Conference Services Manager
Coast Hotels
Canmore, AB
Nestled in the heart of the Canadian Rockies, Coast Canmore Hotel & Conference Centre is a 164-room full-service hotel featuring over 10,000 square feet of flexible meeting and event space,…
Added 1 day ago
R|
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Actively participate in education programs (Workshop, Conference etc.).
Added 1 day ago
R|
MRI Technologist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Actively participate in education programs (Workshop, Conference etc.).
Added 1 day ago
FH
Climate Change and Planetary Health Lead
Fraser Health
BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia
- Full-time
Reporting to the Manager Environmental Health Services, the Climate Change and Planetary Health Lead provides subject matter expertise, project management, and strategic leadership on…
Added 1 day ago
CC
Conference Services Manager
Coast Canmore Hotel and Conference Centre
Canmore, AB
- Full-time
We are seeking a Conference Services Manager.
Added 2 days ago
Building Operations Maintenance Assistant
AMS of UBC
Vancouver, BC
…AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes…
Added 2 days ago
GH
General Support Agent
Germain Hôtels
Montreal, QC
- Full-time
Reporting to the Guest Services Manager, the General Support Agent is responsible for the hotel lobby, hotel entrance, valet parking and baggage handling. As well as greeting guests who are…
Added 2 days ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 2 days ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 2 days ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 2 days ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…with strong leadership support from a head MOA and an office manager across all locations. Dedicated communications and IT support are also available. An upstairs space is currently under…
Added 2 days ago
CO
Conference Content Manager
CPA Ontario
Canada
- Full-time
As Conference Content Manager, you will lead the research, planning and development of CPA Ontario's Professional Development offerings, with priority on the strategy and execution of the…
Added 2 days ago
A
Conference Services & Event Sales Manager
AccorHotel
Calgary, AB
- Full-time
We invite you to join the world of luxury hospitality at Fairmont Palliser as our new Conference Services & Event Sales Manager. Inspire and create the grandest experience for our guest,…
Added 2 days ago
P
Regional Sales Manager - Toronto West
Priority1
Toronto, ON
- Full-time
Priority-1 is seeking a Regional Sales Manager responsible for leading business development initiatives and managing a high-performing outside sales team within an assigned territory.
Added 2 days ago
O
Cloud Network Architect
OnX
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Reporting to the Manager, Network Operations, the Network Engineer plays a lead role in the Network Administration team responsible for the design, implementation, and operational support…
Added 2 days ago
Environmental Manager, Kiewit Infrastructure Engineers
Kiewit
Burnaby, BC
Kiewit Infrastructure Engineering (KIE) has an opening for seasoned and dynamic environmental manager. The ideal candidate will have experience designing and delivering complex…

St. Michael's Hospital

Admin Assistant PI, MAP Centre for Urban Health Solutions

Toronto, ON, Canada

Hourly rate: $27.13 – $33.91 per hour (Grade NW6) · Temporary

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Job details

Pay: Hourly rate: $27.13 – $33.91 per hour (Grade NW6)
Job type: Temporary
Apply by: Oct 28, 2026
Working hours: 18.75 hours per week
Posting language: English
Posted: Sep 28, 2026

Original job description

The Fireweed Project is a community-led program of research that builds on existing community knowledge and strengths to advance knowledge of, and remove barriers to, reproductive health services for Indigenous people in Canada. Phase two of the program is the From Research to Action Project, a five-year national study funded by the Canadian Institutes of Health Research (CIHR) that builds on earlier research findings of the Fireweed Project and is co-led by Seventh Generation Midwives Toronto/ Call Auntie Clinic and ekw’í7tl doula collective. The project brings together a national team to co-develop community-led supports, apply an Indigenous-led evaluation, and advance cultural safety in service delivery.

Dr. Monchalin is seeking a part-time Administrative Assistant. The Administrative Assistant will provide overall administrative and organizational support to the Principal Investigator and research team. Their primary role is to perform general office duties such as organizing meetings and events (including taking minutes), maintaining calendars and scheduling, making travel arrangements for the team, filing, and document control/updating. They will also assist with the preparation of reports (to funders, the hospital, and other stakeholders), assist with research (article searches, formatting presentations), and track expenses for project budgets.

As the first point of contact, the Administrative Assistant should have excellent communication and interpersonal skills. Excellent organizational, writing, and computer skills are required. A solid understanding of health research, and enthusiasm for synthesizing large amounts of information, are an asset.

Primary Focus Of This Role

This is a part-time position (0.5 FTE). Approximately 70% of the role is dedicated to the operational and financial administration of the From Research to Action project, including tracking the project budget, processing honoraria, supporting payroll administration for project staff, and coordinating travel and accommodation for two national in-person gatherings. The remaining 30% supports general administration of the broader research program, including assisting with the preparation and submission of grant applications.

Weekly hours: Part-Time, 0.5 FTE (18.75 hours per week)

Length of Position: 2 years with possibility of extension

Hourly rate: $27.13 – $33.91 per hour (Grade NW6)

Start Date: November 2, 2026

Application Deadline: Applications will be reviewed on a rolling basis until the position is filled.

Location: Unity Health Toronto, 30 Bond St., Toronto, ON, M5B 1W8

Hybrid position. In accordance with the Unity Health Toronto Remote Work Arrangements policy, a minimum of 60% of shifts are worked on-site and up to a maximum of 40% of shifts per pay period may be worked remotely, subject to a signed Remote Work Agreement and manager approval. Scheduled days are set in consultation with the Principal Investigator and may flex around key program periods, including national in-person gatherings.

Duties/Responsibilities

Due to variable nature of position, this list is to be used as a guide only.

Financial Responsibilities (20%)

Tracks expenses for project budgets, and generates payroll and expense reports.
Tracks and manages staff payroll and benefits in the payroll system.
Purchases honorariums for research participants and research supplies, and assists in the disbursement of research funds to project partners and participants.
Manages travel and travel expenses, as well as prepares and manages reimbursement requisitions for the Principal Investigator and team, including travel and accommodation for national in-person gatherings.
Processes orders and requisitions for the program, including sourcing suppliers, arranging/ensuring delivery, reconciling invoices, and processing payment.

Preparation/Formatting of Materials (20%)

Collects and prepares material for research grants, including uploading documents for grant applications and assisting with obtaining relevant signatures.
Prepares forms (i.e. reimbursement forms, REB applications and forms, contract submission forms), and coordinates the preparation and submission of funding proposals.
Prepares documents for presentations, and formats and prepares presentations, reports, and papers.
Assists in the preparation and submission of academic manuscripts and conference abstracts, including article searches and submission of manuscripts to journals.

Word Processing Responsibilities (15%)

Uses Microsoft applications or other relevant programs to type and develop correspondence and other relevant documentation, including letters, memos, reports, invoices, and abstracts, often of a confidential nature, to support the activities of the Principal Investigator and team.
Collects, compiles, updates, and provides basic statistical and/or financial information and other data to generate and prepare reports, ensuring monthly reporting deadlines are met.

Provides Administrative Support for Meetings and Event Planning (10%)

Coordinates on-site and virtual logistics of meetings, including room bookings, all required AV/computer equipment, virtual platforms, and catering. Troubleshoots on-site problems as they arise.
Attends meetings, as required, recording, preparing, and distributing minutes, and follows up on the implementation of meeting decisions.
Organizes day to day initiatives and special events such as booking venues, equipment, catering, and printing materials.

Administrative Support (10%)

General office duties (i.e. filing, courier services, photocopying, scanning, maintaining inventory, etc.).
Manages staff onboarding and departures, including submitting paperwork to HR, and ensuring staff are well oriented and set up in all relevant systems.

Organizes and Maintains Schedule/Calendar (5%)

Maintains calendars and scheduling for the Principal Investigator and team, coordinating competing priorities and ensuring timely notice of commitments.

Office Management (5%)

Opens, sorts, prioritizes, and distributes mail, and prepares outgoing material for distribution, mailing and/or courier.

Document Control and Electronic and/or Paper Filing (5%)

Creates and maintains an up-to-date filing system, including meticulous preparation and maintenance of up-to-date study documentation (i.e. creating and updating tracking sheets), both hard copies and electronic.
Assists with and tracks Research Ethics Board submissions.

First Point of Contact/Communication (5%)

Acts as the first point of contact for the research program, responding to and directing enquiries from community partners, collaborators, and internal stakeholders in a professional and timely manner.

Performs Cross Functional and Other Duties as Assigned and/or Requested (5%).

Qualifications, Knowledge And Skills

Bachelors Degree or higher OR demonstrable equivalent combination of specialized education and experience.
Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Access, Outlook).
Excellent computer skills including file sharing/storage software (i.e. SharePoint), video conferencing (i.e. Zoom, Microsoft Teams), and survey software (i.e. SurveyMonkey, Qualtrics), as well as the ability to use computerized databases and other computerized tools.
Experience in supporting and submitting research grant proposals.
Experience tracking budgets, processing honoraria, or supporting payroll in a research, community, or non-profit setting.
Experience coordinating travel and accommodation for multi-day events or gatherings.
Experience working respectfully with Indigenous communities and organizations, grounded in an understanding of cultural safety and community-led work, is an asset.
Excellent organizational skills to manage multiple projects in a timely manner.
Excellent communication and interpersonal skills.

Please submit your cover letter and resume to Dr. Renée Monchalin at renee.monchalin@mail.utoronto.ca. In your cover letter, we invite you to describe your experience working within Indigenous community-led research and other experience relevant to this role.

This is a fully Indigenous-led research program. We strongly encourage applications from First Nations, Inuit, and Métis applicants, and we welcome applicants who bring lived experience, community connection, and a commitment to reproductive justice.

Only those candidates selected for an interview will be contacted.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

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More about this job

Responsibilities

Provide operational, financial, and general administrative support to the Principal Investigator and research team, including budget and payroll tracking, honoraria, travel, and event coordination. Prepare and format grant, research, and reporting materials; maintain schedules and study records; and respond to inquiries from community partners and stakeholders.

Requirements

A bachelor’s degree or higher, or an equivalent combination of specialized education and experience, is required, along with advanced Microsoft Office skills and strong organizational, communication, and computer skills. Relevant experience includes supporting research grant submissions, tracking budgets or payroll, processing honoraria, and coordinating travel; experience working respectfully with Indigenous communities is an asset.

Skills

Administrative Support
Budget Tracking
Payroll Administration
Grant Proposal Support
Travel Coordination
Event Planning
Microsoft Office
SharePoint
Zoom
Microsoft Teams
SurveyMonkey
Qualtrics
Document Control
Report Writing
Interpersonal Communication

Visa sponsorship

Not detected in the job text

Hiring contact

Dr. Renée Monchalin

Hiring contact email

renee.monchalin@mail.utoronto.ca

Keywords

Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Access
Microsoft Outlook
SharePoint
Zoom
Microsoft Teams
SurveyMonkey
Qualtrics
Research Administration
Grant Applications
Budget Tracking
Payroll Administration
Honoraria
Travel Coordination
Expense Reports
Research Ethics Board
Manuscript Submission
Conference Abstracts
Community-Led Research
Indigenous-Led Evaluation
Cultural Safety
Reproductive Health
Reproductive Justice
Meeting Minutes
Document Control
Event Planning
Financial Administration

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