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Added 1 day ago
H
IT Project Manager
HrBrain
Featured · Posted directly by employer
Waterloo, ON
- $70 CAD / hour
- Contract
Support the end-to-end technology delivery of the MPW Replatform project, translating project priorities into executable plans, milestones, dependencies, and measurable outcomes.
Added 1 min ago
Material Handler
ELC Beauty LLC
Markham, ON
Actively participate and support the Canadian Supply Chain 5S Program
Added 1 min ago
Material Handler
ELC Beauty LLC
Markham, ON
Actively participate and support the Canadian Supply Chain 5S Program
Added 1 min ago
OC
Student, CLC Fitness
Olds College of Agriculture & Technology
Olds, AB
- $15.45 to $16.48 CAD / hour
- Part-time
…experience for all clients. Additionally, this position may support the execution of a broad spectrum of fitness or recreational programs and activities. This role reports directly to the…
Added 1 min ago
TR
Vice-président(e) exécutif(ve) (VPE)
Tender Retail
ON · Ontario, Canada
- Full-time
…profitability and growth across all functional areas: sales, support, product development and professional services. This is a hands-on, full-P&L role for a seasoned business leader who is,…
Added 1 min ago
TC
Senior Quality Assurance Manager – Food Manufacturing
TROIS Collective
Toronto, ON
- Full-time
Work Location: This is a fully in-person role based at the company’s Toronto operations. The Senior Quality Assurance Manager is expected to be on-site five days per week, providing visible…
Added 1 min ago
SM
RQ11741 – Product Manager – Senior (Onsite)
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a highly experienced Senior Product Manager to lead product strategy, roadmap development, prioritization, and product decisions for an enterprise platform supporting…
Added 30 mins ago
JF
Restaurant Supervisor
Jollibee Foods Corporation North America
Vancouver, BC
- $20.25 CAD / hour
- Full-time
- Part-time
The Restaurant Supervisor assists the Restaurant Manager and restaurant team in the achievement of the Restaurant Business Goals through effective implementation of specific operations…
Added 30 mins ago
JF
Restaurant Supervisor
Jollibee Foods Corporation North America
Edmonton, AB
- $17.55 CAD / hour
- Full-time
- Part-time
The Restaurant Supervisor assists the Restaurant Manager and restaurant team in the achievement of the Restaurant Business Goals through effective implementation of specific operations…
Added 46 mins ago
T
Material Coordinator
Thales
Halifax, NS
- Full-time
Prepare and generate reports; maintain registers and support KPIs in coordination with the Warehouse Manager.
Added 46 mins ago
W&
Senior Tax Specialist
Wilkinson & Company LLP
Kingston, ON
- $70,000 to $100,000 CAD / year
…You will take ownership of increasingly complex assignments, support the review and development of junior team members, and communicate directly with clients and external…
Added 46 mins ago
A
Government Relations Manager
ATB
Edmonton, AB · Calgary, AB
- Full-time
As a Government Relations Manager, you are responsible for executing on key strategies to advance ATB Financial's business goals, while monitoring legislative developments and translating…
Added 46 mins ago
S
Operations Consultant - Full Time
sephora.com
Saint John, NB
- $17.65 to $22.05 CAD / hour
- Full-time
…performance-based bonus opportunities, a competitive benefits program, and robust learning and development initiatives aimed at promoting employee support and recognition. The final pay…
Added 46 mins ago
S
Asset Protection Partner
sephora.com
Edmonton, AB
- $25 to $30 CAD / hour
- Full-time
…performance-based bonus opportunities, a competitive benefits program, and robust learning and development initiatives aimed at promoting employee support and recognition. The final pay…
Added 46 mins ago
S
Assistant Manager, Site Marketing (12-Month Contract)
sephora.com
Toronto, ON
- Full-time
Ready for a career glow-up? As Assistant Manager, Site Marketing, you’ll be responsible for leading site marketing across Sephora Canada’s digital platforms. The work you do will impact…
Added 46 mins ago
SC
store manager, St. Thomas, ON
Starbucks Coffee Company
St. Thomas, ON
- $59,400 to $78,450 CAD / year
- Full-time
…eligible partners in this role may participate in our bonus program, designed to recognize contributions and impact in addition to annual bean stock…
Added 46 mins ago
SC
store manager, Grimsby, ON
Starbucks Coffee Company
Grimsby, ON
- $59,400 to $78,450 CAD / year
- Full-time
…eligible partners in this role may participate in our bonus program, designed to recognize contributions and impact in addition to annual bean stock…
Added 46 mins ago
SC
Sales Associate
Staples Canada
Alexis Whitecourt 232, AB · Whitecourt, AB
- Part-time
Support all merchandising and signage standards including planograms and stocking.
Added 46 mins ago
S
Community Support Worker - Kelowna
Strive
Kelowna, BC
- Part-time
…to join our progressive non-profit organization as Community Support Workers in our Supported Independent Living (SIL) program in Kelowna & West…
Added 46 mins ago
V
Specialist, Data Developer
Vale
Canada
- Full-time
You will report to the Manager, Data Platforms and Foundation and work closely with cross-functional teams including data scientists, analysts, architects, and business stakeholders.
Added 1 hour ago
BH
Senior Manager, Supportive Housing Delivery
BC Housing
Burnaby, BC
- Full-time
Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program!).
Added 1 hour ago
NS
Registered Pharmacy Technician - Pyxis Support
Nova Scotia Health Authority
Halifax, NS
- Full-time
In conjunction with the Pharmacy Operations Manager, the Pyxis Support Registered Pharmacy Technician is responsible for the management of the pharmacy automated dispensing cabinet system…
Added 1 hour ago
QH
Personal Support Worker (PSW) - Acute Medicine (Quinte 5)
Quinte Health
Belleville, ON
- Full-time
Reporting to the Patient Services Manager, the PSW is a member of the health care team, accountable for the day to day provision of quality patient and family centered care in a manner…
Added 1 hour ago
CO
Hostel Cleaner - Relief
Christie Ossington Neighbourhood Centre
Toronto, ON
- $28.8 CAD / hour
- Full-time
…collaboratively with the shelter team, contractors, and supervisors to support a safe and welcoming environment for residents and…
Added 1 hour ago
NS
Physiotherapist - Rehabilitation & Supportive Care Services
Nova Scotia Health Authority
Dartmouth, NS
- Full-time
The physiotherapist works under the supervision of a CZ Manager and is a member of the interdisciplinary Seniors Care Team responsible for providing service to seniors >65 years of age in…
Added 1 hour ago
NS
Rehabilitation Assistant - Rehabilitation & Supportive Care Services
Nova Scotia Health Authority
Dartmouth, NS
- Full-time
The Rehabilitation Assistant works under the direction of the Manager, and supervision of the Physiotherapist and Occupational Therapist. The Rehabilitation Assistant works as an active…

St. Michael's Hospital

Admin Assistant to Clinical Manager, Family Birthing Centre

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 9, 2026
Experience: Minimum of 2 years of progressively responsible secretarial/administrative experience in a hospital setting required
Posting language: English
Posted: Nov 9, 2026

Original job description

This challenging position will be reporting to the Clinical Manager of the Women’s and Children’s Health (WCH) Inpatient Services (Labour & Delivery, Obstetrics, Gynecology & NICU). In this role, the Administrative Assistant will be an integral part of the WCH Team, responsible for 3 departments, ensuring an optimal experience for patients, visitors and staff.

Duties & Responsibilities

General office duties include drafting, maintaining and updating the staff schedules for 3 departments, sorting mail, phone, fax and email correspondence, maintaining computer and paper filing systems, arranging courier services, photocopying, ordering supplies, equipment maintenance, preparing and typing documents and medication labels, packages, and presentations and monitoring office activities

Schedules meetings, books rooms through the hospital's Scheduler system, records and distributes minutes, agendas and other materials
Provides excellent customer service and serves as a front-line representative and communication relay person for the department
Creates slides, handouts, overheads and presentation materials
Arranges for interviews and interview packages
Maintains files and staff database summaries for training and certification
Manages data entry of biweekly payroll
Assist with execution of departmental events by booking rooms, catering, arranging advertising, and room set up and take down
Continuously seeks opportunities for quality improvement to ensure optimal departmental operations
Confidential communications and access to confidential information will be a key component of this role
Any other responsibilities as requested by the Manager.

Qualifications

Minimum of 2 years of progressively responsible secretarial/administrative experience in a hospital setting required
Graduate of a recognized office Administration program
Proven proficiency in the use of computers with advanced knowledge of Microsoft Word, PowerPoint, Excel, Outlook Electronic mail, SMH systems including scheduling system, payroll, and document storage/recall system required
Excellent interpersonal and verbal/written communication skills.
Ability to work independently and to manage competing workloads.
Demonstrated ability to work co-operatively and in a team environment.
Must have excellent attendance/punctuality record.
Previous experience working in a health care setting and knowledge of medical terminology would be a definite asset.
Knowledgeable in managing highly prioritized projects simultaneously in order to ensure all projects are running smoothly
Ability to employ highly organized and systematic work habits
Ability to work independently and to manage competing workloads in a calm manner
Demonstrated initiative and is a self-starter.
Demonstrated ability to problem solve and multi-task in a busy environment
Demonstrates meticulousness and ability to perform self-checks for errors
Knowledge of medical terminology would be a definite asset
Demonstrated commitment to providing exceptional customer service
Must have excellent attendance/punctuality record

Shifts are subject to change as per departmental needs.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

#IND1

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More about this job

Responsibilities

Provide administrative support to three Women’s and Children’s Health departments, including maintaining staff schedules and records, handling correspondence, preparing documents and presentations, and managing biweekly payroll data entry. Coordinate meetings, interviews, and departmental events while serving as a customer-service contact and handling confidential information.

Requirements

Requires at least two years of progressively responsible administrative or secretarial experience in a hospital setting and graduation from a recognized office administration program. Candidates must have advanced Microsoft Office skills, strong communication and organizational abilities, and the capacity to work independently, manage competing priorities, and provide excellent customer service.

Skills

Administrative Support
Staff Scheduling
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Payroll Data Entry
Meeting Coordination
Minute Taking
Customer Service
Written Communication
Verbal Communication
Medical Terminology
Confidential Information Handling
Organization
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Hospital Administration
Women’s and Children’s Health
Labour and Delivery
Obstetrics
Gynecology
Neonatal Intensive Care Unit
Office Administration
Staff Scheduling
Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Payroll
Electronic Mail
Scheduling System
Document Storage and Retrieval
Medical Terminology
Confidential Communications
Filing Systems
Meeting Coordination
Interview Coordination
Training and Certification Records
Customer Service
Quality Improvement
Event Coordination
Data Entry

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