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Added 11 mins ago
AU
Human Resources Coordinator
Allied Universal
Winnipeg, MB
- $55,000 CAD / year
- Full-time
Allied Universal Canada is seeking an organized, detail-oriented, and proactive Human Resources Coordinator to support day-to-day HR operations for our security workforce in Winnipeg,…
Added 41 mins ago
GT
Customer Service and Communications Coordinator
Guardian Tanks
Saint-Quentin, NB
- Full-time
Minimum of 5 years of relevant experience in customer service, administration, or coordination.
Added 56 mins ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed…
Added 56 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 56 mins ago
BU
FINANCIAL OPERATIONS COORDINATOR
Brandon University
Brandon, MB
- Full-time
Step into a hands-on Financial Operations Coordinator role within a dynamic manufacturing environment. You’ll partner closely with operations, streamline systems, and provide financial…
Added 1 hour ago
E
Administrative Coordinator - Government
EvertzAV
Burlington, ON
- Full-time
Department: Administration Location: Burlington, ON, Canada
Added 1 hour ago
SH
Mechanical and Electrical Project Coordinator 2026-223-SB
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
The Mechanical and Electrical Project Coordinator will support Actionmarguerite will provide mechanical and electrical systems leadership in the forms of planning and executing multiple…
Added 2 hours ago
CS
Bilingual Communications and Marketing Coordinator
Conseil scolaire FrancoSud
Calgary, AB
- Full-time
The Communications Coordinator primarily supports public communications, media relations, organizational promotion, and visibility initiatives.
Added 2 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Investigational drug administration (PO, SC, IV)+ Instruct Participant on self-administration of Investigational product when applicable (10%),
Added 2 hours ago
R|
Clinical Research Coordinator - Regulatory Affairs (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager, Clinical Research Administration Centre for Innovative Medicine (CIM), the incumbent is responsible for supporting the submission of clinical research…
Added 2 hours ago
FH
Coordinator, Housekeeping Services
Fraser Health
New Westminster, BC
- Full-time
We are hiring a Full Time Coordinator, Housekeeping Services to join our team at Royal Columbian Hospital in New Westminster, B.C.
Added 2 hours ago
FH
Coordinator, Housekeeping Services
Fraser Health
Chilliwack, BC
- Full-time
We are hiring a Full Time Coordinator, Housekeeping Services to join our team at Chilliwack General Hospital in Chilliwack, B.C.
Added 2 hours ago
FH
Coordinator, Housekeeping Services
Fraser Health
Delta, BC
- Full-time
We are hiring a Full Time Coordinator, Housekeeping Services to join our team at Delta Hospital in Delta, B.C.
Added 2 hours ago
FH
Coordinator, Housekeeping Services
Fraser Health
BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia
- Full-time
We are hiring a Full Time Coordinator, Housekeeping Services to join our team at Eagle Ridge Hospital in Port Moody, B.C.
Added 2 hours ago
UO
Student Services Support Coordinator
University of Waterloo
Stratford, ON · Digital Media Stratford
- Full-time
Faculty of Arts - Stratford School of Interaction Design and Business - Administration and Recruitment
Added 2 hours ago
UO
Admissions Coordinator
University of Waterloo
Waterloo, ON · Ira G. Needles Hall
- Full-time
Added 2 hours ago
UO
Hiring Success Coordinator
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
The Hiring Success Coordinator supports employers, students and Cooperative and Experiential Education (CEE) staff through all logistical aspects of CEE’s employment processes. With…
Added 2 hours ago
MC
Manager, Supply Chain / Gestionnaire, Gestion de la chaîne d’approvisionnement
Merck Canada
Charlottetown, PE
- Full-time
Serve as the site’s Cargo Security Coordinator and program owner for Transport Canada’s Air Cargo Security Program.
Added 2 hours ago
TT
Inside Sales Coordinator
Top Tier Talent Group
Toronto, ON
- Full-time
This is an Inside Sales Coordinator position supporting program managers with new business quotations, customer pricing, and commercial coordination within a Tier 1 automotive manufacturing…
Added 2 hours ago
Site Services Coordinator
Aecon
Fredericton, NB
Qualification in construction, logistics or site administration, or equivalent experience.
Added 3 hours ago
PC
Project Coordinator Traveling - Ontario
Peak Construction Group
Belleville, ON
- Full-time
Working alongside the Project Manager and Superintendent, the Senior Project Coordinator plays a key role in the day-to-day coordination and administration of the project. This position…
Added 3 hours ago
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use Services
Fraser Health
Burnaby, BC · New Westminster, BC · BC · Tri-Cities / Coquitlam / Port Coquitlam / Port Moody, British Columbia · Maple Ridge / Pitt Meadows, British Columbia
…including MH&SUS Physicians, Primary Care Providers (GP/NP), Team Coordinator, Clinical Nurse Educators, and other health care professionals/providers in the identification and resolution…
Added 5 hours ago
LH
CCM-Care Coordinator Manager - Multiple Future Opportunities
Lifemark Health Group
Thorold, ON
- $18.42 to $27.02 CAD / hour
- Full-time
…at the heart of everything we do, and we are seeking a Care Coordinator Managerwho shares this same…
Added 5 hours ago
E
Administrative Coordinator - Government
evertz.io
Burlington, ON
- Full-time
Department: Administration Location: Burlington, ON, Canada
Added 6 hours ago
CE
Organizational Lead - Communications
Compass Early Learning and Care
Peterborough, ON · Administration office
- Full-time
Organizational Lead - CommunicationsCompass ELC Location: Administration Office – Peterborough, Ontario

St. Michael's Hospital

Gift Processing & Administration Coordinator

Toronto, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Department Summary

St. Michael's and Providence Foundation (SMPF) is the exclusive fundraising organization to generate and manage philanthropic funds for St. Michael’s Hospital and Providence Healthcare, within Unity Health Toronto. Through multiple lines of fundraising income generation and stewardship activity, SMPF, in conjunction with Unity Health, will define and promote the St. Michael’s and Providence brands to maximize philanthropic revenue to fuel their healthcare, research, teaching and health equity missions. We will inspire our communities, local, provincial, national and international, to invest in our organizations’ priorities to drive and implement innovation that will equitably support all members of our society to manage and overcome disease and health crises and live healthier lives to create a more inclusive and thriving society. Join us!

Position Summary

The Coordinator, Gift Processing and Administration provides essential operational and administrative support to the Finance and Gift Processing team, contributing to the accurate, timely, and efficient processing of donations and the smooth day-to-day operations of the Foundation. The position supports the maintenance of donor records, donor receipting, gift documentation, internal communications, and related administrative processes to help ensure the integrity and completeness of gift records.

Working collaboratively with Finance and Gift Processing colleagues and other internal stakeholders, the role helps maintain effective workflows, respond to routine inquiries, coordinate follow-ups, and ensure information is appropriately recorded and communicated. The position also provides general office administration and reception support as required, contributing to an organized, responsive, and professional workplace.

Responsibilities & Activities

Gift Processing and Donor Receipting
Support the accurate and timely processing of donations and donor receipts in accordance with established policies, procedures, and applicable requirements.
Assist with the creation, maintenance, and reconciliation of gift batches and related records, as applicable.
Process routine donor record changes, cancellation requests, and receipting adjustments, ensuring information is accurately documented.
Assist with resolving gift processing and receipting inquiries and escalate discrepancies or complex matters as appropriate.
Donor Records and Communication
Monitor and manage incoming communications (including mailbox) and requests related to gift processing, ensuring timely responses, appropriate routing, and follow-up.
Coordinate internal notifications and follow-ups related to donations, gift documentation, and donor information.
Maintain returned mail records and process related updates to support accurate donor information and communications.
Handle donor information and supporting documentation confidentially and in accordance with established privacy and information-management practices.
Administrative and Operational Support
Provide general administrative support to facilitate the effective operation of the Finance and Gift Processing team.
Support banking, deposit-related activities, and the handling and distribution of incoming mail as required.
Assist with routine administrative processes and departmental requests to support continuity of daily operations.
Identify and communicate processing issues, recurring administrative challenges, or opportunities to improve existing workflows.
Reception and Front Desk Support
Provide backup reception and front desk coverage as required to maintain consistent office operations.
Assist with incoming calls, visitor inquiries, and general reception responsibilities, ensuring a professional and welcoming experience.
Support the coordination of front desk coverage and related administrative activities as needed.
Team Collaboration and Process Compliance
Work collaboratively with Finance and Gift Processing colleagues and other internal stakeholders to support departmental priorities.
Follow established policies, procedures, internal controls, and documentation requirements.
Manage assigned responsibilities effectively, balancing routine processing activities with incoming requests and changing priorities.
Participate in training and ongoing learning to maintain familiarity with relevant systems, procedures, and organizational requirements.
Contribute to a positive, service-oriented team environment and support operational needs as required.

Qualifications And Experience

Post-secondary education with a focus on Business Administration, Office Administration, Accounting, or a related field is required.
Previous experience in administrative support, data entry, customer service, transaction processing, or a similar role is an asset.
Experience working with databases, financial systems, donor management systems, or other business applications is an asset (e.g., Raiser's Edge/Financial Edge, Funraisin, Fundraise Up) .
Strong attention to detail and accuracy in high-volume transaction processing.
Ability to manage multiple deadlines and prioritize competing demands.
Strong organizational and time-management skills.
Good written and verbal communication skills for donor and internal stakeholder interactions
Experience handling confidential information and maintaining accurate records is an asset.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

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More about this job

Responsibilities

Process donations, receipts, gift batches, donor record updates, and related inquiries accurately and in accordance with established procedures. Provide administrative, mail, banking, and reception support while maintaining confidential records and collaborating with Finance and Gift Processing colleagues.

Requirements

Post-secondary education in Business Administration, Office Administration, Accounting, or a related field is required. Administrative, data-entry, customer-service, or transaction-processing experience and familiarity with databases or financial and donor-management systems are assets; strong accuracy, organization, communication, and prioritization skills are expected.

Skills

Gift Processing
Donor Receipting
Data Entry
Transaction Processing
Donor Record Management
Database Management
Financial Systems
Attention To Detail
Accuracy
Organization
Time Management
Prioritization
Written Communication
Verbal Communication
Confidentiality
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Gift Processing
Donor Receipting
Donation Processing
Gift Batches
Donor Records
Data Entry
Transaction Processing
Database Management
Financial Systems
Donor Management Systems
Raiser's Edge
Financial Edge
Funraisin
Fundraise Up
Internal Controls
Privacy Practices
Information Management
Banking
Deposit Processing
Mail Handling
Reception
Front Desk
Customer Service
Administrative Support
Record Reconciliation
Workflow Improvement

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