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Added 1 min ago
MC
Manager, Supply Chain / Gestionnaire, Gestion de la chaîne d’approvisionnement
Merck Canada
Charlottetown, PE
- Full-time
Bachelor’s degree in supply chain, business, operations, engineering, science, or a related field, or equivalent experience.
Added 1 min ago
TT
Inside Sales Coordinator
Top Tier Talent Group
Toronto, ON
- Full-time
Compensation: $75,000 – $95,000, depending on experience
Added 1 min ago
TT
Retail Store Coordinator - Full Time
The TJX Companies, Inc.
Abbotsford, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 1 min ago
Marine Coordinator
Aecon
Fredericton, NB
Degree or diploma in civil engineering or civil engineering technology, or equivalent experience.
Added 1 min ago
Site Services Coordinator
Aecon
Fredericton, NB
Qualification in construction, logistics or site administration, or equivalent experience.
Added 31 mins ago
CM
Environmental Field Coordinator
Coeur Mining, Inc.
Northern Rockies, BC
- $45 CAD / hour
- Full-time
Coeur Mining, Inc. is a U.S.-based, well-diversified, growing precious metals producer with five wholly owned operations: the Las Chispas silver-gold mine in Sonora, Mexico, the Palmarejo…
Added 31 mins ago
FH
Radiation Safety Officer
Fraser Health
Surrey, BC
- Full-time
Provides leadership to all NM Site Radiation Safety Officers (SRSO), the NM Radiation Safety Coordinator (RRSC) and the NM Radiation Safety Committee (RSCE) and appoints an acting RSO as…
Added 1 hour ago
NA
Peer Counselor - Youth Partner (FBH Certified Peer Counselor)
NATIONAL ASSOCIATION OF BLACK SOCIAL WORKERS
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…coordination or juvenile justice services who use that personal experience in building support with families. Successful applicants must have first person experience as a youth who received…
Added 2 hours ago
SM
GOAPRDJP000001053 – Shipping & Inventory Coordinator
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking a detail-oriented and physically fit Shipping & Inventory Coordinator to support shipping, receiving, inventory control, warehouse operations, and administrative tasks for…
Added 2 hours ago
ER
Patient Care Coordinator
Ears R Us – Hearing Specilaists
Langley (District), BC · Langley, BC
- Part-time
We are seeking a personable, organized, and dependable Patient Care & Administrative Coordinator to join our growing practice.
Added 2 hours ago
FR
Delivery Coordinator
Fraserway RV
Prince George, BC
- Full-time
Join Fraserway RV as a Delivery Coordinator and help customers start their next adventure!
Added 3 hours ago
BW
Client Care Coordinator, Reproductive Mental Health - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
Client Care Coordinator, Reproductive Mental Health
Added 3 hours ago
TC
Retail Customer Service Coordinator Winners Full-Time - Orchard Plaza Shopping Centre
TJX Canada – Winners, Marshalls, HomeSense
Kelowna, BC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
CE
Systems and Structure Strategist - People and Culture (HR)
Compass Early Learning and Care
Peterborough, ON · Administration office
- Full-time
Leadership experience in People and Culture/Human Resources operations and administration.
Added 4 hours ago
FA
Departure Control Coordinator
Flair Airlines
Toronto, ON
- Full-time
Join Flair’s Operations Control Centre (OCC) team, where effective coordination and real-time operational support help ensure accurate passenger processing and reliable flight departures…
Added 4 hours ago
TC
Retail Store Coordinator Full time Contract - Marshalls Bradford
TJX Canada – Winners, Marshalls, HomeSense
Bradford, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 4 hours ago
TC
Merchandise Processing Coordinator Full Time Marshalls - Upper James
TJX Canada – Winners, Marshalls, HomeSense
Hamilton, ON
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 4 hours ago
CE
Maintenance Data Analyst
Cenovus Energy
Edson, AB
- Full-time
Reporting to the Senior Coordinator, Edson Maintenance, the Maintenance Data Analyst plays a key role in supporting safe, reliable and efficient Production Operations by ensuring the…
Added 4 hours ago
TT
Retail Store Coordinator Full time Contract - Marshalls Bradford
The TJX Companies, Inc.
Canada
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 4 hours ago
E
Internal - Event Management Coordinator
EventConnect
London, ON
- Other
At EventConnect, our clients are the focus of our team every day. As an Event Management Coordinator, you will play a key role in creating an excellent experience for our travelling teams…
Added 4 hours ago
Client Service Coordinator
Bayshore
Burnaby, BC
The primary function of this position is the Client Service Coordinator role, with additional responsibility for local IT support for branch operations. The incumbent will perform core CSC…
Added 4 hours ago
CO
Project Coordinator
City of Edmonton
AB · Edmonton, AB
- Full-time
…minimum of two (2) years of directly related project management experience in public operations planning OR Diploma in Engineering, Architecture, Landscape Architecture, Environmental…
Added 4 hours ago
FA
Passenger Recovery Coordinator
Flair Airlines
Toronto, ON
- Full-time
Join Flair’s Operations Control Centre (OCC) team, where real-time coordination and passenger recovery support help minimize disruptions and keep customers moving across the network.…
Added 4 hours ago
NP
Social Media Coordinator
Northland Properties
Vancouver, BC
- Full-time
…campaigns and shoots, planning shoots from beginning to end with Operations teams, and working with the strategy…
Added 5 hours ago
N
Project Field Coordinator, Mine
Nutrien
Vanscoy, SK
- Full-time
…project tasks. Working closely with Project Managers, Mine Operations, Mine Construction, Maintenance, Engineering, Planning and Supply Chain, the Project Field Coordinator ensures…

St. Michael's Hospital

Gift Processing & Administration Coordinator

Toronto, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Department Summary

St. Michael's and Providence Foundation (SMPF) is the exclusive fundraising organization to generate and manage philanthropic funds for St. Michael’s Hospital and Providence Healthcare, within Unity Health Toronto. Through multiple lines of fundraising income generation and stewardship activity, SMPF, in conjunction with Unity Health, will define and promote the St. Michael’s and Providence brands to maximize philanthropic revenue to fuel their healthcare, research, teaching and health equity missions. We will inspire our communities, local, provincial, national and international, to invest in our organizations’ priorities to drive and implement innovation that will equitably support all members of our society to manage and overcome disease and health crises and live healthier lives to create a more inclusive and thriving society. Join us!

Position Summary

The Coordinator, Gift Processing and Administration provides essential operational and administrative support to the Finance and Gift Processing team, contributing to the accurate, timely, and efficient processing of donations and the smooth day-to-day operations of the Foundation. The position supports the maintenance of donor records, donor receipting, gift documentation, internal communications, and related administrative processes to help ensure the integrity and completeness of gift records.

Working collaboratively with Finance and Gift Processing colleagues and other internal stakeholders, the role helps maintain effective workflows, respond to routine inquiries, coordinate follow-ups, and ensure information is appropriately recorded and communicated. The position also provides general office administration and reception support as required, contributing to an organized, responsive, and professional workplace.

Responsibilities & Activities

Gift Processing and Donor Receipting
Support the accurate and timely processing of donations and donor receipts in accordance with established policies, procedures, and applicable requirements.
Assist with the creation, maintenance, and reconciliation of gift batches and related records, as applicable.
Process routine donor record changes, cancellation requests, and receipting adjustments, ensuring information is accurately documented.
Assist with resolving gift processing and receipting inquiries and escalate discrepancies or complex matters as appropriate.
Donor Records and Communication
Monitor and manage incoming communications (including mailbox) and requests related to gift processing, ensuring timely responses, appropriate routing, and follow-up.
Coordinate internal notifications and follow-ups related to donations, gift documentation, and donor information.
Maintain returned mail records and process related updates to support accurate donor information and communications.
Handle donor information and supporting documentation confidentially and in accordance with established privacy and information-management practices.
Administrative and Operational Support
Provide general administrative support to facilitate the effective operation of the Finance and Gift Processing team.
Support banking, deposit-related activities, and the handling and distribution of incoming mail as required.
Assist with routine administrative processes and departmental requests to support continuity of daily operations.
Identify and communicate processing issues, recurring administrative challenges, or opportunities to improve existing workflows.
Reception and Front Desk Support
Provide backup reception and front desk coverage as required to maintain consistent office operations.
Assist with incoming calls, visitor inquiries, and general reception responsibilities, ensuring a professional and welcoming experience.
Support the coordination of front desk coverage and related administrative activities as needed.
Team Collaboration and Process Compliance
Work collaboratively with Finance and Gift Processing colleagues and other internal stakeholders to support departmental priorities.
Follow established policies, procedures, internal controls, and documentation requirements.
Manage assigned responsibilities effectively, balancing routine processing activities with incoming requests and changing priorities.
Participate in training and ongoing learning to maintain familiarity with relevant systems, procedures, and organizational requirements.
Contribute to a positive, service-oriented team environment and support operational needs as required.

Qualifications And Experience

Post-secondary education with a focus on Business Administration, Office Administration, Accounting, or a related field is required.
Previous experience in administrative support, data entry, customer service, transaction processing, or a similar role is an asset.
Experience working with databases, financial systems, donor management systems, or other business applications is an asset (e.g., Raiser's Edge/Financial Edge, Funraisin, Fundraise Up) .
Strong attention to detail and accuracy in high-volume transaction processing.
Ability to manage multiple deadlines and prioritize competing demands.
Strong organizational and time-management skills.
Good written and verbal communication skills for donor and internal stakeholder interactions
Experience handling confidential information and maintaining accurate records is an asset.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

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More about this job

Responsibilities

Process donations, receipts, gift batches, donor record updates, and related inquiries accurately and in accordance with established procedures. Provide administrative, mail, banking, and reception support while maintaining confidential records and collaborating with Finance and Gift Processing colleagues.

Requirements

Post-secondary education in Business Administration, Office Administration, Accounting, or a related field is required. Administrative, data-entry, customer-service, or transaction-processing experience and familiarity with databases or financial and donor-management systems are assets; strong accuracy, organization, communication, and prioritization skills are expected.

Skills

Gift Processing
Donor Receipting
Data Entry
Transaction Processing
Donor Record Management
Database Management
Financial Systems
Attention To Detail
Accuracy
Organization
Time Management
Prioritization
Written Communication
Verbal Communication
Confidentiality
Customer Service

Visa sponsorship

Not detected in the job text

Keywords

Gift Processing
Donor Receipting
Donation Processing
Gift Batches
Donor Records
Data Entry
Transaction Processing
Database Management
Financial Systems
Donor Management Systems
Raiser's Edge
Financial Edge
Funraisin
Fundraise Up
Internal Controls
Privacy Practices
Information Management
Banking
Deposit Processing
Mail Handling
Reception
Front Desk
Customer Service
Administrative Support
Record Reconciliation
Workflow Improvement

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