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St. Paul's Foundation

Planned Giving Administrator

Vancouver, BC, Canada

$49,000 to $60,000 CAD / year · Full-time

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Job details

Pay: $49,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Nov 15, 2026
Experience: A minimum 2–3 years of administrative, customer service, or coordination experience, preferably in a nonprofit, healthcare, professional services, or office environment, required.
Posting language: English
Posted: Oct 16, 2026

Original job description

Annual Salary Range: Range $49,000 to $60,000. Expected Hiring Range $50,000 to $56,000

Employment Type: Permanent, Full-Time

Location: Hybrid (3 days in office per week)

Reporting Manager: Director, Planned Giving

Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview

The Planned Giving Administrator plays an important role in supporting the day-to-day operations of the Planned Giving team at St. Paul’s Foundation. This position provides administrative, donor stewardship, and database support to help ensure a high standard of service for donors, advisors, executors, and internal stakeholders.

This is an excellent opportunity for someone interested in nonprofit fundraising, estate administration, philanthropy, or donor relations to build foundational experience within a collaborative and mission-driven environment, and start their career!

Key Responsibilities

Provide administrative and operational support to the Planned Giving team, including calendar management, meeting coordination, document preparation, expense processing, and general office administration.
Open, organize, and maintain estate administration files and prepare related correspondence, documentation, and tracking materials to support planned giving activities and workflows.
Support donor stewardship and cultivation initiatives through donor communications, mailings, invitations, acknowledgements, event coordination, RSVP tracking, and timely follow-up with donors and external stakeholders.
Assist with the coordination and execution of donor and stewardship events, including managing guest lists, collecting RSVPs, preparing event materials, and providing on-site event support as required.
Maintain accurate and up-to-date donor, estate, and gift records in Raiser’s Edge NXT and related systems, ensuring a high standard of data integrity, accuracy, and confidentiality.
Prepare donations and supporting documentation for gift processing and reconciliation in accordance with established policies and procedures.
Respond to donor, executor, advisor, and internal inquiries in a professional, responsive, and donor-centered manner.
Contribute to a collaborative, service-oriented team environment and provide general administrative support to the broader Philanthropy team as needed.
Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience

Successful completion of a post-secondary degree in Administration, Communications, Nonprofit Management, Business Administration, or a related field, required.
A minimum 2–3 years of administrative, customer service, or coordination experience, preferably in a nonprofit, healthcare, professional services, or office environment, required.
Experience working with databases or CRM systems; familiarity with Raiser’s Edge NXT is considered an asset.
Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
Proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, Teams, and PowerPoint.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Planned Giving Administrator" in the subject line.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care and Providence Living sites across BC. Our generous donors are an essential part of Providence’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Campus – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important. www.helpstpauls.com

All Candidates Are Welcome

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

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More about this job

Responsibilities

Provide administrative and operational support to the Planned Giving team, including estate file management, donor communications, event coordination, and responding to inquiries. Maintain accurate and confidential donor, estate, and gift records, and prepare donations and documentation for processing and reconciliation.

Requirements

A post-secondary degree in Administration, Communications, Nonprofit Management, Business Administration, or a related field is required, along with 2–3 years of administrative, customer service, or coordination experience. Candidates must be proficient with Microsoft Office 365, handle sensitive information discreetly, and have database or CRM experience; Raiser’s Edge NXT familiarity is an asset.

Skills

Administrative Support
Calendar Management
Meeting Coordination
Document Preparation
Expense Processing
Estate File Administration
Donor Stewardship
Donor Communications
Event Coordination
RSVP Tracking
Database Management
Data Integrity
Gift Processing
Customer Service
Confidentiality
Microsoft Office 365

Benefits

Extended Health Benefits
BC Municipal Pension Plan

Visa sponsorship

Not detected in the job text

Keywords

Planned Giving
Philanthropy
Nonprofit Fundraising
Donor Stewardship
Donor Relations
Estate Administration
Estate Files
Donor Communications
Event Coordination
Gift Processing
Gift Reconciliation
Donor Records
Data Integrity
Confidentiality
Customer Service
Administrative Support
Database Management
CRM Systems
Raiser’s Edge NXT
Microsoft Office 365
Outlook
Word
Excel
Teams
PowerPoint
Process Improvement

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