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Added 5 mins ago
T
Senior Business Intelligence Analyst
TD
Montreal, QC
- Full-time
…central marketing function within TD Bank Group and TDI with high quality, innovative, and insightful information to help build value for our customers and shareholders. Marketing, Digital,…
Added 5 mins ago
M
Team Lead, Laboratory Services
Medcan
Toronto, ON
- $73,699 to $101,335 CAD / year
- Full-time
Escalate significant operational, quality, safety or staffing concerns to the Manager, Laboratory Services in a timely manner.
Added 5 mins ago
Sr. Underwriter Full Case
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Waterloo, ON · Vancouver, BC · Toronto, ON · Montreal, QC · Calgary, AB
Veiller à la sensibilisation et à la conformité à tous les aspects du programme d’assurance de la qualité
Added 19 mins ago
W
(CAN) Associé de jour, rénovation
Walmart
St.-Romuald, QC
- Full-time
4. Follows guidelines for cold chain compliance to ensure quality assurance.
Added 19 mins ago
E
Assistant Project Manager
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ON · Ontario Projects
- Full-time
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Added 34 mins ago
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Added 34 mins ago
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Prince George, BC · Williams Lake, BC · Quesnel, BC · BC · CAN - Field - BC
- Full-time
Must have valid First-Aid and CPR cards.
Added 34 mins ago
OT
Project Manager, MEP
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Toronto, ON
- Full-time
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Added 34 mins ago
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Digital UAT, Menu and Pricing Coordinator
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- Full-time
This role must have…
Added 34 mins ago
RH
Senior Manager
Robert Half
Vancouver, BC · Greater Vancouver Metropolitan Area
- $120,000 to $140,000 CAD / year
- Full-time
…public accounting firm in the Tri-Cities area to hire a Senior Manager, Assurance. The firm has served privately owned businesses for more than 40 years. It acts as a trusted advisor to…
Added 34 mins ago
A
Study Manager
Ausenco
Burnaby, BC
- Full-time
Our team in Vancouver is growing, we are currently recruiting for a Study Manager to join our team in the Vancouver office.
Added 34 mins ago
IC
Community Rehabilitation Manager
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AB · Edmonton, AB
- Full-time
…smoothly, staff are supported, and clients receive the highest quality of…
Added 34 mins ago
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Cybersecurity Operations Manager
Longo's
Vaughan, ON
- Full-time
…and enjoys solving complex security challenges? Join us as a Manager, Cybersecurity Operations and lead security operations, incident response, and continuous improvement initiatives that…
Added 48 mins ago
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Director, Sales Operations
Thumbtack
Remote, Canada
- Full-time
- Remote
Added 48 mins ago
T
Information Security Specialist
TD
Toronto, ON
- Full-time
Review third-party responses and supporting evidence, including SOC reports, security policies, certifications and other assurance documentation, to assess control effectiveness.
Added 48 mins ago
W
(CAN) Associé de nuit, rénovation
Walmart
St.-Romuald, QC
- Full-time
4. Follows guidelines for cold chain compliance to ensure quality assurance.
Added 48 mins ago
AI
SharePoint Developer / Transformation Lead
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Added 1 hour ago
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Solution Engineer
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Ottawa, ON · YOW B
- Full-time
Establishes productive relationships with personnel from engineering, operations, quality assurance and other groups, including external contractors.
Added 1 hour ago
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Dorval, QC · Montreal, QC · FLD-Canada Field Force
- Full-time
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Added 1 hour ago
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Analyst, Marketing Analytics
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- Full-time
- Remote
…help maintain accurate dashboards and reports; and support the quality assurance of web tracking and conversion…
Added 1 hour ago
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Toyota Motor Corporation
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- Full-time
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Added 1 hour ago
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Toronto, ON
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Added 1 hour ago
MR
Plant Manager
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Woodbridge, ON
- $110,000 to $125,000 CAD / year
- Full-time
The Plant Manager is responsible for overseeing and directing all aspects of manufacturing operations at the Woodbridge facility. Reporting directly to the General Manager, this role…
Added 1 hour ago
TM
Contract Analyst
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Vaughan, ON
- Full-time
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Added 1 hour ago
FS
2026-26 Director of Clinical Services
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Fort St. John, BC
- Full-time
…and oversight for clinical operations, program development, quality assurance, staff supervision, and service delivery within the Saplings Mental Health Program. The successful candidate…

St. Paul's Foundation

Planned Giving Coordinator

Vancouver, BC, Canada

$57,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $57,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Dec 10, 2026
Work location: Location: Hybrid (3 days in office per week)
Experience: A minimum 2–4 years of experience in an administrative, fundraising, or donor relations support role required, preferably within a nonprofit environment.
Posting language: English
Posted: Nov 10, 2026

Original job description

Annual Salary Range: Range $57,000 to $70,000. Typical hiring range $60,000 to $67,000

Employment Type: Permanent, Full-Time

Location: Hybrid (3 days in office per week)

Reporting Manager: Director of Gift and Estate Planning/Blended Giving

Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview

The Planned Giving Coordinator plays an integral role in supporting the administration and growth of the Planned Giving program, ensuring a high standard of service, accuracy, and donor care. This role contributes to the effective management of estate gifts and donor records, while supporting the delivery of thoughtful stewardship, engagement, and recognition activities. Working closely with colleagues across the Foundation, the Coordinator helps ensure that planned giving donors feel valued and that their philanthropic intentions are honoured through strong operational practices and a commitment to excellence.

Key Responsibilities

Coordinate the administration of estate gifts, including managing estate files, documentation, correspondence, and gift distributions.
Maintain accurate donor, estate, and recognition records within the donor database and related filing systems.
Prepare and process financial and administrative transactions, including expense reporting, reconciliations, and departmental documentation.
Support the preparation of regular reports, portfolio tracking, and revenue forecasting for the Planned Giving program.
Coordinate meetings, schedules, and administrative activities to support the effectiveness of the Planned Giving team.
Assist with donor cultivation, stewardship, and engagement initiatives, including events, communications, and recognition activities.
Support data management and quality assurance initiatives, including record maintenance, audits, and database cleanup projects.
Contribute to the development of operational procedures, reporting tools, dashboards, and other process improvement initiatives.
Provide project coordination and administrative support for strategic and special projects as assigned.
Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience

Successful completion of a post-secondary education in a relevant field such as Business Administration, Communications, Nonprofit Management, or a related discipline, required.
A minimum 2–4 years of experience in an administrative, fundraising, or donor relations support role required, preferably within a nonprofit environment.
Experience supporting planned giving, major gifts, or gift administration, including familiarity with estate processes, considered an asset.
Experience supporting reporting, data management, and process improvement initiatives is an asset.
Proficiency with CRM/database systems (e.g., Raiser’s Edge, Salesforce) and Microsoft Office, required.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Planned Giving Coordinator" in the subject line.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care and Providence Living sites across BC. Our generous donors are an essential part of Providence’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Campus – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important. www.helpstpauls.com

All Candidates Are Welcome

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

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More about this job

Responsibilities

Coordinate estate gift administration, maintain accurate donor and estate records, and process related financial and administrative transactions. Support reporting, forecasting, donor stewardship and engagement, team coordination, and operational improvements and projects.

Requirements

Requires post-secondary education in a relevant field and 2–4 years of experience in administration, fundraising, or donor relations support. Proficiency with CRM or database systems and Microsoft Office is required; planned giving, estate processes, gift administration, reporting, data management, and process improvement experience are assets.

Skills

Estate Gift Administration
Donor Relations
Donor Stewardship
Donor Database Management
Recordkeeping
Financial Transactions
Expense Reporting
Reconciliations
Reporting
Revenue Forecasting
Data Management
Data Quality Assurance
Process Improvement
Project Coordination
CRM Systems
Microsoft Office

Benefits

Extended Health Benefits
Eligibility To Participate In The BC Municipal Pension Plan

Visa sponsorship

Not detected in the job text

Keywords

Planned Giving
Estate Gifts
Estate Files
Gift Administration
Donor Relations
Donor Stewardship
Donor Cultivation
Donor Recognition
Donor Database
Raiser’s Edge
Salesforce
Microsoft Office
Financial Transactions
Expense Reporting
Reconciliations
Portfolio Tracking
Revenue Forecasting
Data Management
Data Quality Assurance
Database Cleanup
Reporting Tools
Dashboards
Process Improvement
Project Coordination
Nonprofit Fundraising

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Work requirements

Jobs in Canada