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Added 5 mins ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Added 5 mins ago
IT Purchasing Coordinator
Surgery Partners, Inc
Burlington, ON
Full-time
The IT Purchasing Coordinator is responsible for planning, coordinating, and executing procurement activities supporting acquisitions, integrations, de novo facilities, site refreshes,…
Added 6 mins ago
Christmas Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Kirkland Lake, ON
Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 6 mins ago
Training Coordinator (Commercial Aviation Maintenance Training)
CAE
Montreal, QC
Full-time
Serve as the primary point of contact for internal and external stakeholders regarding training operations and activities.
Added 6 mins ago
Telecom & Connectivity Account Coordinator
123Dentist
Toronto, ON
$55,000 to $60,000 CAD / year
Full-time · Temporary
123Dentist is one of Canada’s largest dental support organizations, providing business, technology, and administrative support to a network of approximately 550 clinics across the country.…
Added 6 mins ago
Operations Coordinator
Intelcom
Espanola, ON
Part-time
With more than 100 sorting stations and operations across three continents, Intelcom | Dragonfly is Canada’s leader in last-mile logistics. Our vision is clear: to deliver fast, accurate,…
Added 21 mins ago
Mechanical Project Coordinator - Commercial Risk
Modern Niagara
Vaughan, ON
Full-time
The Mechanical Project Coordinator, Commercial Risk leverages their mechanical project experience to support risk management initiatives across Modern Niagara's project portfolio. This is a…
Added 34 mins ago
Administrative Coordinator
ICC Compliance Center Inc
Mississauga, ON
Full-time
The Administrative Coordinator is responsible for a variety of functions in supporting the President and department managers in efforts such as preparing reports, scheduling appointments,…
Added 34 mins ago
OPERATIONS SITE COORDINATOR
McMaster University
Hamilton, ON
Full-time
The Operations Site Coordinator is responsible for maintaining the efficient operation of one or more of the designated hospital sites(s) for the Department of Medicine. This role will…
Added 35 mins ago
Quality Management Technician II
City of Quinte West
Quinte West, ON
…assist the Manager of Water/Wastewater Services, Compliance Coordinator, Superintendents and operations staff with a wide variety of technical and administrative functions and provide…
Added 49 mins ago
Director of Finance & Administration
Genome Atlantic
Halifax, NS
Full-time
…will contribute directly to Genome Atlantic’s financial and administrative operations, provide trusted advice to the CEO and Board, and help ensure the systems and processes that support…
Added 1 hour ago
Kettle Coordinator
The Salvation Army in Canada
Stephenville, NL
Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 1 hour ago
Christmas Kettle Assistant
The Salvation Army in Canada
St. Catharines, ON
Full-time
Assist with overseeing the operations of the Christmas Kettle campaign including scheduling of staff and/or volunteers.
Added 1 hour ago
Représentant(e) du service à la clientèle sur le terrain/ Field Representative II, Area Customer Service
Ricoh USA, Inc.
Montreal, QC
Full-time
Le ou la Représentant(e) de soutien sur le terrain est responsable d’appuyer les opérations quotidiennes d’un ou de plusieurs sites de Services gérés, incluant la production de copies,…
Added 1 hour ago
Kettle Coordinator
The Salvation Army in Canada
Peterborough, ON
Full-time
…by helping TSA to give hope to others. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several…
Added 1 hour ago
Christmas Kettle Coordinator
The Salvation Army in Canada
Kirkland Lake, ON
Full-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 1 hour ago
Coordinator, Signature Events & Partnerships (Contract)
Kids Help Phone
Toronto, ON
$45,900 to $48,000 CAD / year
Full-time · Contract
Kids Help Phone Foundation is seeking a Coordinator, Signature Events & Partnership Experience to help inspire generosity and raise funds across Canada to deliver on KHP’s promise to youth.
Added 1 hour ago
Rental Coordinator
Toromont Material Handling/ Manutention Toromont
Winnipeg, MB
Full-time
Toromont Material Handling is looking for a rental coordinator to join our team! The Rental Coordinator is responsible to assist customers in their rental needs from our product line and…
Added 1 hour ago
Coordinator, Shipping & Logistics
Atlantic Packaging Products Ltd.
Toronto, Ontario · Scarborough, ON
Full-time
…years of excellence in the corrugated packaging industry with operations within North America (Ontario, Quebec and United States), we’re committed to sustainability, customer excellence and…
Added 1 hour ago
Maintenance Coordinator [14434]
MEDA Engineering & Technical Services
Stoney Creek, NB
$27 to $35 CAD / hour
Full-time
We are recruiting an experienced Maintenance Coordinator to join our team to support our client in the automotive industry.
Added 1 hour ago
General Booking - Patient Experience Coordinator
Mayfair Diagnostics
Calgary, AB
You will perform a wide variety of call centre and administrative tasks as part of a dynamic, patient focused team;
Added 1 hour ago
Coordinator
Rethink Canada
Toronto, ON
Full-time
The Coordinator is responsible for operational efficiency, platform logistics, and asset distribution across the account. They will manage YouTube channel uploading workflows, maintain the…
Added 1 hour ago
Industry Partnership & Employer Engagement Coordinator
St. Francis Xavier University
Antigonish, NS
Full-time
Position Title: Industry Partnerships & Employer Engagement Coordinator
Added 2 hours ago
Facilities Coordinator
Robert Half
Montreal, QC
$70,000 to $75,000 CAD / year
Full-time
Reporting to senior management, the Retail Facilities Coordinator is responsible for the technical operations and maintenance of a portfolio of commercial shopping centres. This role…
Added 2 hours ago
Event Coordinator
Canadian Medical Protective Association
Ottawa, ON
Full-time
…assets and property portfolio, enabling effective and efficient operations across the organization. The department delivers integrated purchasing, supply chain management, leasing, contract…

Closed listing

St. Paul's Foundation

Reception & Donations Coordinator

Vancouver, BC, Canada

Pay: $57,000 to $70,000 CAD / year
Job type: Full-time
Closing date: Oct 24, 2026
Experience: A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Posting language: English
Posted: Sep 24, 2026

This opening has closed.

The original listing is kept below for reference.

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Added 3 days ago
Reception & Donations Coordinator
St. Paul's Foundation · Vancouver, BC, Canada

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Original job description

Archived listing. The details below describe a past opening.

Annual Salary Range: Range $57,000 to $70,000. Expected hiring range $60,000 to $67,000

Employment Type: Permanent, Full-Time

Location: Onsite the new St. Paul’s Hospital (5 days in office per week)

Reporting Manager: Manager, Donations

Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview

The Reception & Donations Coordinator plays a dual role at the Jim Pattison Medical Campus St. Paul's Hospital, serving as the welcoming first point of contact for visitors, donors, patients, and staff while providing essential administrative and operational support to the Foundation's Donations team. This role helps ensure every interaction reflects the professionalism and care our supporters expect while supporting the accurate processing of gifts, maintaining donor records, coordinating donation workflows, and generating tax receipts. As an integral member of the team, the Reception & Donations Coordinator contributes to creating a positive front-line experience and maintaining the integrity of donor operations through exceptional customer service, attention to detail, and a commitment to excellence.

Key Responsibilities

Serve as the first point of contact for the Foundation, welcoming visitors and responding to inquiries from donors, volunteers, staff, patients, and the public in a professional and friendly manner.
Answer, screen, and direct incoming digital /non digital quires, manage the reception area, and provide general information or redirect inquiries as appropriate.
Coordinate the flow of donations, acting as a key liaison between the Donations and Fundraising teams to ensure accurate gift coding and processing.
Process donations - including cash, cheques, credit cards, and gifts-in-kind - in Raiser’s Edge.
Prepare and manage gift batches for data entry and reconciliation.
Ensure that donor records are accurate, complete, and up to date.
Prepare and reconcile donations for deposit in accordance with internal controls.
Open, sort, and distribute incoming mail and coordinate courier deliveries as required.
Maintain reception and common areas, ensuring meeting rooms are prepared and visitors receive a welcoming experience.
Support with general administrative tasks, including filing, scanning, preparing meeting materials, recording minutes, processing expense reports, and ordering office supplies.
Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience

Successful completion of a post-secondary program in Office Administration, Business Administration, or a related field, required.
Certificates in Fundraising, Non-Profit Management, or Accounting, are an asset.
A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Previous experience in a non-profit environment is an asset; familiarity with Raiser’s Edge is preferred.
High level of initiative, critical thinking, and problem-solving skills, with the ability to proactively identify and escalate issues.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Sound judgment and discretion in handling confidential and sensitive financial information.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Reception & Donations Coordinator" in the subject line.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care and Providence Living sites across BC. Our generous donors are an essential part of Providence’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Campus – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important. www.helpstpauls.com

All Candidates Are Welcome

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

About employer

More about this job

Responsibilities

Welcome visitors and respond to inquiries as the Foundation’s first point of contact, while managing reception, mail, meeting spaces, and general administrative tasks. Process and reconcile donations, maintain accurate donor records, prepare gift batches and deposits, and coordinate donation workflows with the Donations and Fundraising teams.

Requirements

A post-secondary program in Office Administration, Business Administration, or a related field and 2–4 years of administrative, reception, or customer service experience are required. Candidates should be proficient in Microsoft Office, exercise discretion with confidential financial information, and demonstrate initiative and problem-solving; nonprofit experience and Raiser’s Edge familiarity are assets.

Skills

Reception
Customer Service
Donation Processing
Donor Record Management
Gift Coding
Gift Batch Preparation
Donation Reconciliation
Cash Handling
Data Entry
Microsoft Office Suite
Problem-Solving
Critical Thinking
Confidential Information Handling
Administrative Support
Communication
Attention To Detail

Benefits

Extended Health Benefits
Eligibility To Participate In The BC Municipal Pension Plan

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Fundraising
Nonprofit Management
Accounting
Raiser’s Edge
Microsoft Office Suite
Word
Excel
Outlook
Donation Processing
Gift Coding
Gift Batches
Donor Records
Tax Receipts
Donation Reconciliation
Internal Controls
Cash Handling
Gifts-In-Kind
Data Entry
Customer Service
Reception
Confidential Financial Information
Expense Reports
Meeting Minutes
Criminal Background Check

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