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Added 1 hour ago
Air Import Coordinator
ITN Logistics
Mississauga, ON
$60,000 to $63,000 CAD / year
Full-time
Role Description The Air Import Coordinator is a full-time, on-site role based in Mississauga, ON. This position is responsible for managing daily air import operations, including…
Added 3 hours ago
Facility Operations Coordinator
National Projects Inc
Toronto, ON
Full-time
Budget and Reporting: Assisting in managing the facility's operations budget, processing invoices, and preparing maintenance reports.
Added 3 hours ago
Entry Level Field/Office Coordinator/Engineer- Eastern Canada District - 2026
Kiewit
Oakville, ON
Full-time
As a Field Coordinator, you bring your big ideas, commitment to top quality and unwavering work ethic. In return, we offer huge career and travel opportunities and the satisfaction of…
Added 5 hours ago
Kettle Assistant - Temporary
The Salvation Army in Canada
West Kelowna, BC
Full-time
Leads and assists in the kettle operations for West Kelowna locations
Added 6 hours ago
Ultrasound Technologist - Regina
Mayfair Diagnostics
Regina, SK
Career Pathways: Opportunities to advance into modality coordinator, clinic management, or administrative roles
Added 7 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Added 7 hours ago
Events & Service Desk Coordinator
Ricoh
Burnaby, BC
Full-time
Support concierge services and the company store by assisting with day-to-day operations, responding to employee inquiries, and ensuring a positive customer experience.
Added 8 hours ago
Corporate Partnerships Coordinator
Canadian Cancer Society
Toronto, ON
$50,000 to $55,000 CAD / year
Full-time
Job Title: Corporate Partnerships Coordinator
Added 8 hours ago
Logistics Coordinator
Transx Ltd
Mississauga, ON · Rosser, MB
Full-time
The TransX Group of Companies has an exciting opportunity for a Logistics Coordinator to join our Sales & Marketing department in Winnipeg. Reporting directly to the Director of Logistics…
Added 8 hours ago
Sales Operations Coordinator/Junior Salesforce Admin
RevOps Report
Toronto, ON
Full-time
This is a Sales Operations Coordinator/Junior Salesforce Admin position at Generis. Visit the company website for full job details and requirements.
Added 8 hours ago
Plant Coordinator
WGI Group
Saint-Clet, QC
Full-time
Under the supervision of the Production Manager, the Plant Coordinator is responsible for scheduling and managing daily manufacturing activities to meet customer requirements. The role…
Added 8 hours ago
Supply Chain Coordinator - Mat Leave Coverage
WGI Group
Edmonton, AB
Contract
Are you a detail-oriented procurement professional who enjoys solving problems, building strong supplier relationships, and keeping operations running smoothly?
Added 8 hours ago
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
$50,000 to $55,000 CAD / year
Full-time
We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play…
Added 10 hours ago
Kettle Assistant - Temporary
The Salvation Army Canada and Bermuda Territory
West Kelowna, BC · Westbank, BC · Okanagan Central Community Church - Westbank
Full-time
Leads and assists in the kettle operations for West Kelowna locations
Added 12 hours ago
Care Coordinator
Lifemark Health Group
Tecumseh, ON
$17.6 to $22.31 CAD / hour
Part-time
The Care Coordinator is responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources. This is achieved by…
Added 12 hours ago
Receptionist - Physiotherapy Clinic
Lifemark Health Group
West Vancouver, BC
$19 to $21 CAD / hour
Full-time
The Care Coordinator is responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources. This is achieved by…
Added 14 hours ago
Coordinator, Business Operations
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
Toronto Rock Lacrosse Inc. is seeking a Coordinator, Business Operations to join our dynamic Business Operations team. The Toronto Rock Group, headquartered in Oakville, Ontario, includes…
Added 15 hours ago
Marketing Coordinator
Pivotree
Canada
Full-time
Experience: one to two years in a marketing, sales operations, or administrative coordinator role. Agency, in-house, or internship experiences are all fine. We care more about your…
Added 17 hours ago
Store Manager - Calgary
Source Office Furniture & Systems Ltd.
Calgary, AB
Full-time
The Store Manager is responsible for leading the day-to-day operations of the store and creating an exceptional experience for both customers and employees. This includes overseeing opening…
Added 17 hours ago
Human Resources Coordinator
Classic Fire + Life Safety
Toronto, ON
Full-time
The HR Coordinator plays a key role in supporting positive and proactive employee experience by delivering responsive, high‑quality HR services across the organization. Through daily…
Added 17 hours ago
Program Assistant (CF) - Ready to Serve and RENU
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Provide day-to-day comprehensive administrative support for RTS and RENU program operations.
Added 18 hours ago
Project Coordinator
Five Star Contracting
Toronto, ON · North York, ON
Full-time
Support Project Manager(s) and Operations Manager with day-to-day coordination of multiple active projects and service calls
Added 19 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Added 20 hours ago
Human Resources Coordinator
Classic Fire + Life Safety
Toronto, ON
Full-time
The HR Coordinator plays a key role in supporting positive and proactive employee experience by delivering responsive, high‑quality HR services across the organization. Through daily…
Added 21 hours ago
Coordonnateur(trice), campagnes marketing
EXFO
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As part of the Marketing and Sales Operations team, the Marketing Campaigns Coordinator contributes to the planning, coordination, and execution of marketing campaigns, including both…

St. Paul's Foundation

Reception & Donations Coordinator

Vancouver, BC, Canada

Job type: Full-time
Apply by: Oct 25, 2026
Experience: A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Posting language: English
Posted: Sep 25, 2026

Apply About employer

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Original job description

Annual Salary Range: Range $57,000 to $70,000. Expected hiring range $60,000 to $67,000

Employment Type: Permanent, Full-Time

Location: Onsite the new St. Paul’s Hospital (5 days in office per week)

Reporting Manager: Manager, Donations

Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview

The Reception & Donations Coordinator plays a dual role at the Jim Pattison Medical Campus St. Paul's Hospital, serving as the welcoming first point of contact for visitors, donors, patients, and staff while providing essential administrative and operational support to the Foundation's Donations team. This role helps ensure every interaction reflects the professionalism and care our supporters expect while supporting the accurate processing of gifts, maintaining donor records, coordinating donation workflows, and generating tax receipts. As an integral member of the team, the Reception & Donations Coordinator contributes to creating a positive front-line experience and maintaining the integrity of donor operations through exceptional customer service, attention to detail, and a commitment to excellence.

Key Responsibilities

Serve as the first point of contact for the Foundation, welcoming visitors and responding to inquiries from donors, volunteers, staff, patients, and the public in a professional and friendly manner.
Answer, screen, and direct incoming digital /non digital quires, manage the reception area, and provide general information or redirect inquiries as appropriate.
Coordinate the flow of donations, acting as a key liaison between the Donations and Fundraising teams to ensure accurate gift coding and processing.
Process donations - including cash, cheques, credit cards, and gifts-in-kind - in Raiser’s Edge.
Prepare and manage gift batches for data entry and reconciliation.
Ensure that donor records are accurate, complete, and up to date.
Prepare and reconcile donations for deposit in accordance with internal controls.
Open, sort, and distribute incoming mail and coordinate courier deliveries as required.
Maintain reception and common areas, ensuring meeting rooms are prepared and visitors receive a welcoming experience.
Support with general administrative tasks, including filing, scanning, preparing meeting materials, recording minutes, processing expense reports, and ordering office supplies.
Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience

Successful completion of a post-secondary program in Office Administration, Business Administration, or a related field, required.
Certificates in Fundraising, Non-Profit Management, or Accounting, are an asset.
A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Previous experience in a non-profit environment is an asset; familiarity with Raiser’s Edge is preferred.
High level of initiative, critical thinking, and problem-solving skills, with the ability to proactively identify and escalate issues.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Sound judgment and discretion in handling confidential and sensitive financial information.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Reception & Donations Coordinator" in the subject line.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care and Providence Living sites across BC. Our generous donors are an essential part of Providence’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Campus – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important. www.helpstpauls.com

All Candidates Are Welcome

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

Apply About employer

More about this job

Responsibilities

Welcomes visitors and responds to inquiries while managing reception, mail, courier deliveries, and shared spaces. Processes and reconciles donations, maintains accurate donor records, prepares gift batches and deposits, and provides general administrative support to the Foundation’s Donations team.

Requirements

Requires completion of a post-secondary program in Office Administration, Business Administration, or a related field, plus 2–4 years of administrative, reception, or customer service experience. Candidates should be proficient in Microsoft Office, exercise discretion with sensitive financial information, and demonstrate initiative and problem-solving; nonprofit experience and Raiser’s Edge familiarity are assets.

Skills

Reception
Customer Service
Donation Processing
Donor Record Management
Gift Coding
Gift Batch Preparation
Donation Reconciliation
Cash Handling
Financial Recordkeeping
Microsoft Office
Raiser’s Edge
Administrative Support
Confidentiality
Problem-Solving
Attention to Detail
Process Improvement

Benefits

Extended Health Benefits
BC Municipal Pension Plan

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Fundraising
Nonprofit Management
Accounting
Reception
Customer Service
Raiser’s Edge
Microsoft Office Suite
Word
Excel
Outlook
Donation Processing
Gift Coding
Gift Batches
Donor Records
Donation Reconciliation
Financial Information
Cash Handling
Gifts-in-Kind
Tax Receipts
Internal Controls
Administrative Support
Meeting Minutes
Expense Reports
Process Improvement
Criminal Background Check

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