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Maintenance Manager (Manufacturing)
Wonderbrands
Calgary, AB
- Other
The Maintenance Leader - Manager assumes the role of a technical leader and has overall responsibility of the maintenance team for ensuring timely and quality repair of equipment, execution…
Added 5 mins ago
KD
Temporary Part-Time HRIS Specialist (5 months)
Karis Disability Services
Waterloo, ON
- Part-time
The HRIS Specialist plays a key role in maintaining the integrity, functionality, and continuous improvement of our Human Resources Information System. Working closely with Human Resources,…
Added 5 mins ago
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Regional Technical Services Manager
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AB · Calgary, AB
- Full-time
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- Full-time
Position: Assistant Manager, Banquets & Catering
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IT
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- Full-time
Our employees enjoy a safe and stable work environment, and a culture based on integrity, teamwork and passion for our jobs. By joining Soletanche Bachy Canada, you will become part of a…
Added 20 mins ago
IT
Estimator / Project Coordinator – Major Projects
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- Full-time
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Added 35 mins ago
TFT - Manager, Quality & Performance
Canadian Mental Health Association - Windsor Essex County
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Develop data management strategies and systems to ensure the accuracy, integrity and security or organizational data
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Warehouse Operator
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Quebec, QC
- Full-time
Maintain accuracy, integrity, and compliance in all documentation and transactions.
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IT
HR and Payroll Administrator
InTandem Talent
AB · Alberta, Canada
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Our employees enjoy a safe and stable work environment, and a culture based on integrity, teamwork and passion for our jobs. By joining Soletanche Bachy Canada, you will become part of a…
Added 50 mins ago
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(CAN) Cashier PT (3 month contract)
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Maintains register security and integrity through diligent cash handling, adherence to relevant company policies and awareness of surroundings.
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WC
(CAN) Cashier
Walmart Canada
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- Full-time
Maintains register security and integrity through diligent cash handling, adherence to relevant company policies and awareness of surroundings.
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WC
(CAN) Cashier
Walmart Canada
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- Full-time
Maintains register security and integrity through diligent cash handling, adherence to relevant company policies and awareness of surroundings.
Added 50 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
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- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
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WC
(CAN) Cashier
Walmart Canada
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- Full-time
Maintains register security and integrity through diligent cash handling, adherence to relevant company policies and awareness of surroundings.
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Data Governance Analyst – Data Strategy
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Burnaby, BC
- Contract
…the Commission's Data Strategy. Reporting functionally to the Manager, Data Governance, this position is responsible for supporting the analysis, development, and implementation of data…
Added 50 mins ago
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Total Rewards Manager
TEEMA
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- $110,000 to $120,000 CAD / year
- Full-time
Our Values:We Care – You demonstrate integrity and a genuine commitment to supporting colleagues, clients, and business partners. You establish trusted relationships, promote exceptional…
Added 50 mins ago
TH
Receiving Associate Full-Time - 7244 Huntsville
The Home Depot
Huntsville, ON
- Full-time
Acts with Integrity: Demonstrates responsible and honest behavior in all Home Depot roles, tasks, and responsibilities.
Added 50 mins ago
TH
Receiving Associate Associate Full Time - 7119 Skyview
The Home Depot
Canada
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Acts with Integrity: Demonstrates responsible and honest behavior in all Home Depot roles, tasks, and responsibilities.
Added 1 hour ago
VC
Legal Counsel 3
Vancouver Coastal Health
Vancouver, BC
- $60.78 to $87.37 CAD / hour
- Full-time
Experience advising public sector organizations, health authorities, government agencies, regulatory bodies, or other complex organizations is an asset.
Added 1 hour ago
MP
Payroll Specialist
MacEwen Petroleum Inc.
Maxville, ON
- Full-time
Monitor the payroll inbox and respond accurately and professionally to employee and Manager inquiries about pay, deductions, benefits and leave balances.
Added 1 hour ago
EC
Profit Centre Manager
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Brampton, ON
- Full-time
As a Profit Centre Manager, you will develop and lead all business operations at the Profit Centre. The Profit Centre Manager is accountable for growing the business while sustaining…
Added 1 hour ago
Senior Manager, Learning, Growth & Experience
Bayshore
Mississauga, ON
If you are passionate about helping people grow, lead and thrive, the Senior Manager, Learning, Growth & Experience offers an opportunity to make an impact across Bayshore. This role is a…
Added 1 hour ago
LB
Senior Underwriter
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Ottawa, ON
- Full-time
The Senior Underwriter will assist the Senior Manager in the risk management of the financing portfolio. Within the Commercial Banking Group, the candidate will be required to assimilate…

St. Paul's Foundation

Reception & Donations Coordinator

Vancouver, BC, Canada

$57,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $57,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Dec 2, 2026
Experience: A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Posting language: English
Posted: Nov 2, 2026

Original job description

Annual Salary Range: Range $57,000 to $70,000. Expected hiring range $60,000 to $67,000

Employment Type: Permanent, Full-Time

Location: Onsite the new St. Paul’s Hospital (5 days in office per week)

Reporting Manager: Manager, Donations

Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview

The Reception & Donations Coordinator plays a dual role at the Jim Pattison Medical Campus St. Paul's Hospital, serving as the welcoming first point of contact for visitors, donors, patients, and staff while providing essential administrative and operational support to the Foundation's Donations team. This role helps ensure every interaction reflects the professionalism and care our supporters expect while supporting the accurate processing of gifts, maintaining donor records, coordinating donation workflows, and generating tax receipts. As an integral member of the team, the Reception & Donations Coordinator contributes to creating a positive front-line experience and maintaining the integrity of donor operations through exceptional customer service, attention to detail, and a commitment to excellence.

Key Responsibilities

Serve as the first point of contact for the Foundation, welcoming visitors and responding to inquiries from donors, volunteers, staff, patients, and the public in a professional and friendly manner.
Answer, screen, and direct incoming digital /non digital quires, manage the reception area, and provide general information or redirect inquiries as appropriate.
Coordinate the flow of donations, acting as a key liaison between the Donations and Fundraising teams to ensure accurate gift coding and processing.
Process donations - including cash, cheques, credit cards, and gifts-in-kind - in Raiser’s Edge.
Prepare and manage gift batches for data entry and reconciliation.
Ensure that donor records are accurate, complete, and up to date.
Prepare and reconcile donations for deposit in accordance with internal controls.
Open, sort, and distribute incoming mail and coordinate courier deliveries as required.
Maintain reception and common areas, ensuring meeting rooms are prepared and visitors receive a welcoming experience.
Support with general administrative tasks, including filing, scanning, preparing meeting materials, recording minutes, processing expense reports, and ordering office supplies.
Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience

Successful completion of a post-secondary program in Office Administration, Business Administration, or a related field, required.
Certificates in Fundraising, Non-Profit Management, or Accounting, are an asset.
A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Previous experience in a non-profit environment is an asset; familiarity with Raiser’s Edge is preferred.
High level of initiative, critical thinking, and problem-solving skills, with the ability to proactively identify and escalate issues.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Sound judgment and discretion in handling confidential and sensitive financial information.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Reception & Donations Coordinator" in the subject line.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care and Providence Living sites across BC. Our generous donors are an essential part of Providence’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Campus – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important. www.helpstpauls.com

All Candidates Are Welcome

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

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More about this job

Responsibilities

Welcome visitors and respond to inquiries while managing reception, mail, courier deliveries, and shared spaces. Process and reconcile donations, maintain accurate donor records, prepare gift batches and tax receipts, and provide general administrative support to the Donations and Fundraising teams.

Requirements

A post-secondary program in Office Administration, Business Administration, or a related field and 2–4 years of administrative, reception, or customer service experience are required. Candidates should be proficient in Microsoft Office, exercise discretion with sensitive financial information, and demonstrate initiative and problem-solving; nonprofit experience and Raiser’s Edge familiarity are assets.

Skills

Reception
Customer Service
Donation Processing
Donor Record Management
Raiser’s Edge
Gift Batch Preparation
Donation Reconciliation
Cash Handling
Financial Recordkeeping
Microsoft Word
Microsoft Excel
Microsoft Outlook
Confidential Information Handling
Problem-Solving
Attention to Detail
Administrative Support

Benefits

Extended Health Benefits
BC Municipal Pension Plan

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Fundraising
Nonprofit Management
Accounting
Raiser’s Edge
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Donation Processing
Gift Batches
Donor Records
Tax Receipts
Gift Coding
Donation Reconciliation
Internal Controls
Cash Handling
Gifts-in-Kind
Customer Service
Reception
Confidential Financial Information
Criminal Background Check
Process Improvement

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