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Client Advisor
RBC
Foremost, AB
- Part-time
· Respond to client-initiated contact, assisting them with a full range of financial transactions
Added 3 mins ago
Functional Lead IT, SAP Payroll and Time
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Mississauga, ON
Exceptional verbal and written communication and interpersonal skills with an emphasis on customer service and ability to work with a diverse group of stakeholders and senior level…
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SW
Lobby Experience Team Keyholder
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- Full-time
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BW
Food and Beverage Supervisor - The Woods Restaurant (Winter 26/27)
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Clinical Supervisor - Winnipeg/Portage La Prairie
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Directs customer service inquiries to the appropriate personnel (e.g. manager).
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UH
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- Full-time
The Senior Finance Business Manager is responsible for leading Altum Health’s financial planning, reporting, billing operations, and business analysis functions. This role provides…
Added 3 mins ago
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Guest Service Agent - Night Auditor (Full Time)
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GD
GARAGE - Team Leader FT - CF Champlain Mall
Groupe Dynamite, Inc Garage
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Added 18 mins ago
IC
Sales Account Manager
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- $50,000 to $55,000 CAD / year
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Infotek Consulting Services Inc. | Toronto | Full-Time | On-Site
Added 18 mins ago
MW
Office Manager
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- Full-time
We are seeking a highly organized, proactive Operations Manager to oversee the day-to-day operations of a new Manulife Wealth branch in Calgary. This is a hands-on role that combines…
Added 18 mins ago
FW
Field Service Technician
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Surrey, BC
- Full-time
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Added 18 mins ago
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Project Coordinator (Temporary Contract-Full Time)
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- Full-time
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Personal Banking Associate Trainee (Full time)- Gatineau De La Gappe
TD
Gatineau, QC
- Full-time
…relationships with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or…
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Personal Banking Associate Trainee
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- Full-time
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Bus Operations Support Lead I
TD
Toronto, ON
- Full-time
…allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience,…
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Relationship Manager
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- Full-time
The Relationship Manager is accountable for delivering a superior customer experience while driving profitable business growth, in line with business strategy. This role is accountable for…
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Personal Banker Trainee
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Thornbury, ON
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Senior Group Risk Analyst, ILED (5026)
TD
Toronto, ON
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…allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidate's skills and experience,…
Added 18 mins ago
Inside Parts Salesperson - (Heavy Duty)
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Added 18 mins ago
Home Health Care - Specialist Rehab Product
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Role model and reinforce customer service expectations daily for all staff
Added 18 mins ago
Manager, Member Experience and Sales
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Reporting to the Assistant Director, Business Operations, the Manager, Member Experience and Sales will support the Revenue Development Department in achieving its financial goals for…
Added 18 mins ago
Supervisor
JD Sports / Livestock / Size?
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Added 18 mins ago
Heavy Duty/Automotive Journeyman
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Reporting to the GSE Manager, the Ground Service Equipment (GSE) Journeyman repairs, troubleshoots, adjusts, overhauls, preforms services including inspections, oil changes and assists in…
Added 18 mins ago
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Office Services Assistant
Harris & Company
Vancouver, BC
- Full-time
We’re hiring a full-time Office Services Assistant to help keep our office running smoothly. The ideal candidate notices the details, keeps requests moving, and is ready to help. A…
Added 18 mins ago
C
Branch Assistant
CIBC
London, ON
- Full-time
CIBC’s Wood Gundy team is the full-service brokerage division of CIBC serving our high net worth clientele. As a Branch Assistant, you will provide ongoing support to the branch manager and…

St. Paul's Foundation

Reception & Donations Coordinator

Vancouver, BC, Canada

$57,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $57,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Dec 2, 2026
Experience: A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Posting language: English
Posted: Nov 2, 2026

Original job description

Annual Salary Range: Range $57,000 to $70,000. Expected hiring range $60,000 to $67,000

Employment Type: Permanent, Full-Time

Location: Onsite the new St. Paul’s Hospital (5 days in office per week)

Reporting Manager: Manager, Donations

Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview

The Reception & Donations Coordinator plays a dual role at the Jim Pattison Medical Campus St. Paul's Hospital, serving as the welcoming first point of contact for visitors, donors, patients, and staff while providing essential administrative and operational support to the Foundation's Donations team. This role helps ensure every interaction reflects the professionalism and care our supporters expect while supporting the accurate processing of gifts, maintaining donor records, coordinating donation workflows, and generating tax receipts. As an integral member of the team, the Reception & Donations Coordinator contributes to creating a positive front-line experience and maintaining the integrity of donor operations through exceptional customer service, attention to detail, and a commitment to excellence.

Key Responsibilities

Serve as the first point of contact for the Foundation, welcoming visitors and responding to inquiries from donors, volunteers, staff, patients, and the public in a professional and friendly manner.
Answer, screen, and direct incoming digital /non digital quires, manage the reception area, and provide general information or redirect inquiries as appropriate.
Coordinate the flow of donations, acting as a key liaison between the Donations and Fundraising teams to ensure accurate gift coding and processing.
Process donations - including cash, cheques, credit cards, and gifts-in-kind - in Raiser’s Edge.
Prepare and manage gift batches for data entry and reconciliation.
Ensure that donor records are accurate, complete, and up to date.
Prepare and reconcile donations for deposit in accordance with internal controls.
Open, sort, and distribute incoming mail and coordinate courier deliveries as required.
Maintain reception and common areas, ensuring meeting rooms are prepared and visitors receive a welcoming experience.
Support with general administrative tasks, including filing, scanning, preparing meeting materials, recording minutes, processing expense reports, and ordering office supplies.
Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience

Successful completion of a post-secondary program in Office Administration, Business Administration, or a related field, required.
Certificates in Fundraising, Non-Profit Management, or Accounting, are an asset.
A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Previous experience in a non-profit environment is an asset; familiarity with Raiser’s Edge is preferred.
High level of initiative, critical thinking, and problem-solving skills, with the ability to proactively identify and escalate issues.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Sound judgment and discretion in handling confidential and sensitive financial information.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Reception & Donations Coordinator" in the subject line.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care and Providence Living sites across BC. Our generous donors are an essential part of Providence’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Campus – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important. www.helpstpauls.com

All Candidates Are Welcome

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

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More about this job

Responsibilities

Welcome visitors and respond to inquiries while managing reception, mail, courier deliveries, and shared spaces. Process and reconcile donations, maintain accurate donor records, prepare gift batches and tax receipts, and provide general administrative support to the Donations and Fundraising teams.

Requirements

A post-secondary program in Office Administration, Business Administration, or a related field and 2–4 years of administrative, reception, or customer service experience are required. Candidates should be proficient in Microsoft Office, exercise discretion with sensitive financial information, and demonstrate initiative and problem-solving; nonprofit experience and Raiser’s Edge familiarity are assets.

Skills

Reception
Customer Service
Donation Processing
Donor Record Management
Raiser’s Edge
Gift Batch Preparation
Donation Reconciliation
Cash Handling
Financial Recordkeeping
Microsoft Word
Microsoft Excel
Microsoft Outlook
Confidential Information Handling
Problem-Solving
Attention to Detail
Administrative Support

Benefits

Extended Health Benefits
BC Municipal Pension Plan

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Fundraising
Nonprofit Management
Accounting
Raiser’s Edge
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Donation Processing
Gift Batches
Donor Records
Tax Receipts
Gift Coding
Donation Reconciliation
Internal Controls
Cash Handling
Gifts-in-Kind
Customer Service
Reception
Confidential Financial Information
Criminal Background Check
Process Improvement

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