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Added 14 mins ago
T
Customer Success Manager, North America
tripstack
Vancouver, BC
- Full-time
…of their partnership with us. You will manage the day-to-day operations for the duration of the customers onboarding, working closely with the Regional Directors for APAC and the Project…
Added 14 mins ago
VE
Driver Development & Compliance Coordinator
Victor Energy
AB · Edmonton, AB
- Full-time
Embedded with field operations, this position delivers hands-on driver assessments, in-cab coaching, and practical training (including Motive electronic logbook use) so that drivers are…
Added 14 mins ago
O
Maintenance Coordinator
Orbia
St. Albert, AB
- $27 CAD / hour
- Full-time
We are looking for a dayshift Maintenance Coordinator to support our Maintenance and Facility Operations Team. This role reports to the Maintenance Manager, and coordinates the…
Added 14 mins ago
VE
Driver Development & Compliance Coordinator
Victor Energy
Calgary, AB
- Full-time
Embedded with field operations, this position delivers hands-on driver assessments, in-cab coaching, and practical training (including Motive electronic logbook use) so that drivers are…
Added 14 mins ago
T
Customer Success Manager, North America
tripstack
Toronto, ON
- Full-time
…of their partnership with us. You will manage the day-to-day operations for the duration of the customers onboarding, working closely with the Regional Directors for APAC and the Project…
Added 14 mins ago
VE
Driver Development & Compliance Coordinator
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Saskatoon, SK
- Full-time
Embedded with field operations, this position delivers hands-on driver assessments, in-cab coaching, and practical training (including Motive electronic logbook use) so that drivers are…
Added 14 mins ago
IG
Transportation Coordinator (Night Shift)
Insight Global
East Gwillimbury, ON
- $18 to $19 CAD / hour
- Full-time
Insight Global is looking for a Transportation Coordinator (Nightshift) to join our retail client's Transportation team in the GTA for a 6 month contract. This is a fully onsite role, which…
Added 15 mins ago
ST
Weekend Manager, CREST Live-In Treatment
Strides Toronto
Toronto, ON · Scarborough, ON
- $84,258 to $98,120 CAD / year
- Full-time
…is composed of Child and Youth Care Workers, Integrated Care Coordinator, Individual and Family Therapists, and a Peer Support worker, in adherence with established legislative/accredited…
Added 15 mins ago
T
Customer Success Manager, North America
tripstack
Montreal, QC
- Full-time
…of their partnership with us. You will manage the day-to-day operations for the duration of the customers onboarding, working closely with the Regional Directors for APAC and the Project…
Added 29 mins ago
OL
Administration Manager
Optima Living
Surrey, BC
- $27 to $29 CAD / hour
- Part-time
Reporting to the General Manager, the Administration Manager oversees administrative operations, resident business functions, and community accounting, ensuring efficient processes, Human…
Added 44 mins ago
Process Improvement Coordinator
Hydro One Networks Inc
Toronto, ON
…discussions, analysis and decision-making to ensure effective team operations and member involvement, including the identification of team or organization performance deficiencies. Provide…
Added 59 mins ago
YO
Ropes Program Head
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Torrance, ON
- Part-time
Supervise participants and staff during ropes programming and provide guidance that supports a safe and positive program experience, relaying concerns to the Program Coordinator promptly.
Added 59 mins ago
A
Environmental Coordinator
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Nanaimo, BC · Vancouver, BC · Victoria, BC
- Full-time
We are seeking an Environmental Coordinator to join our growing Environmental Permitting and Management team in British Columbia. Our work includes delivering keystone projects throughout…
Added 59 mins ago
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Customer Service Coordinator II
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Woodstock, ON · CAN - Woodstock ON Oxford Rd
- Full-time
The Customer Service Coordinator will support the shop management process through timely customer communications and scheduling, inventory ordering and stocking, repair follow up, and…
Added 59 mins ago
IB
e-Commerce Coordinator
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Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
The Coordinator, eCommerce supports the day-to-day execution of the on-site experience for assigned categories and campaigns on indigo.ca. Working from priorities set by their group’s…
Added 59 mins ago
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- Full-time
The Deputy Director oversees the integrity of the City’s accounting records and payroll operations and ensures that activities are administered in accordance with applicable legislation,…
Added 1 hour ago
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Operations Technician / Administrative Coordinator
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- Full-time
We are seeking an experienced, detail-oriented Operations Technician / Administrative Coordinator to join our Calgary office.
Added 1 hour ago
Shift Coordinator - Markham
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Markham, ON
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Added 1 hour ago
Program Engagement Co-Facilitator - Youth Wellness Hubs Ontario
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…YWHO Networks across the following key areas: implementation, operations, data and evaluation, youth and family engagement, equity, knowledge mobilization, communications, and…
Added 1 hour ago
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Senior Wealth Operations Officer Prefered Candidate
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…and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary…
Added 1 hour ago
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Pharmacy Coordinator 12-Month Contract
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- Full-time
The Specialty Pharmacy Coordinator plays a critical role in supporting the safe, accurate, and timely delivery of specialty medications to patients. Working closely with pharmacists,…
Added 1 hour ago
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Billing Coordinator
Blackstone Industrial Services Inc
Sherwood Park, AB
- Full-time
Blackstone is currently seeking a Billing Coordinator to join our team. As the first point of contact for the company, you will pay a crucial role in ensuring a positive experience for all…
Added 1 hour ago
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Chief Operations Officer - Core Operations Director
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Saint-Paul, NB · St.-Paul, NB
- Full-time
The COO oversees agency operations, including human resources, financial management, facilities management, emergency preparedness and response, public health strategy and partnership, and…
Added 1 hour ago
MD
Fleet Supervisor - State Prog Admin Director
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Saint-Paul, NB · St.-Paul, NB
- Full-time
Six years of progressively responsible fleet experience, including at least two years in a supervisory or lead role related to fleet operations.
Added 1 hour ago
LC
Athletics & Recreation Coordinator
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Extensive knowledge of various sports, their rules and operations

St. Paul's Foundation

Reception & Donations Coordinator

Vancouver, BC, Canada

$57,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $57,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Dec 2, 2026
Experience: A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Posting language: English
Posted: Nov 2, 2026

Original job description

Annual Salary Range: Range $57,000 to $70,000. Expected hiring range $60,000 to $67,000

Employment Type: Permanent, Full-Time

Location: Onsite the new St. Paul’s Hospital (5 days in office per week)

Reporting Manager: Manager, Donations

Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview

The Reception & Donations Coordinator plays a dual role at the Jim Pattison Medical Campus St. Paul's Hospital, serving as the welcoming first point of contact for visitors, donors, patients, and staff while providing essential administrative and operational support to the Foundation's Donations team. This role helps ensure every interaction reflects the professionalism and care our supporters expect while supporting the accurate processing of gifts, maintaining donor records, coordinating donation workflows, and generating tax receipts. As an integral member of the team, the Reception & Donations Coordinator contributes to creating a positive front-line experience and maintaining the integrity of donor operations through exceptional customer service, attention to detail, and a commitment to excellence.

Key Responsibilities

Serve as the first point of contact for the Foundation, welcoming visitors and responding to inquiries from donors, volunteers, staff, patients, and the public in a professional and friendly manner.
Answer, screen, and direct incoming digital /non digital quires, manage the reception area, and provide general information or redirect inquiries as appropriate.
Coordinate the flow of donations, acting as a key liaison between the Donations and Fundraising teams to ensure accurate gift coding and processing.
Process donations - including cash, cheques, credit cards, and gifts-in-kind - in Raiser’s Edge.
Prepare and manage gift batches for data entry and reconciliation.
Ensure that donor records are accurate, complete, and up to date.
Prepare and reconcile donations for deposit in accordance with internal controls.
Open, sort, and distribute incoming mail and coordinate courier deliveries as required.
Maintain reception and common areas, ensuring meeting rooms are prepared and visitors receive a welcoming experience.
Support with general administrative tasks, including filing, scanning, preparing meeting materials, recording minutes, processing expense reports, and ordering office supplies.
Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience

Successful completion of a post-secondary program in Office Administration, Business Administration, or a related field, required.
Certificates in Fundraising, Non-Profit Management, or Accounting, are an asset.
A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Previous experience in a non-profit environment is an asset; familiarity with Raiser’s Edge is preferred.
High level of initiative, critical thinking, and problem-solving skills, with the ability to proactively identify and escalate issues.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Sound judgment and discretion in handling confidential and sensitive financial information.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Reception & Donations Coordinator" in the subject line.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care and Providence Living sites across BC. Our generous donors are an essential part of Providence’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Campus – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important. www.helpstpauls.com

All Candidates Are Welcome

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

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More about this job

Responsibilities

Welcome visitors and respond to inquiries while managing reception, mail, courier deliveries, and shared spaces. Process and reconcile donations, maintain accurate donor records, prepare gift batches and tax receipts, and provide general administrative support to the Donations and Fundraising teams.

Requirements

A post-secondary program in Office Administration, Business Administration, or a related field and 2–4 years of administrative, reception, or customer service experience are required. Candidates should be proficient in Microsoft Office, exercise discretion with sensitive financial information, and demonstrate initiative and problem-solving; nonprofit experience and Raiser’s Edge familiarity are assets.

Skills

Reception
Customer Service
Donation Processing
Donor Record Management
Raiser’s Edge
Gift Batch Preparation
Donation Reconciliation
Cash Handling
Financial Recordkeeping
Microsoft Word
Microsoft Excel
Microsoft Outlook
Confidential Information Handling
Problem-Solving
Attention to Detail
Administrative Support

Benefits

Extended Health Benefits
BC Municipal Pension Plan

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Fundraising
Nonprofit Management
Accounting
Raiser’s Edge
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Donation Processing
Gift Batches
Donor Records
Tax Receipts
Gift Coding
Donation Reconciliation
Internal Controls
Cash Handling
Gifts-in-Kind
Customer Service
Reception
Confidential Financial Information
Criminal Background Check
Process Improvement

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