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Added 7 mins ago
HO
Senior Manager, Community and Access
House of Friendship
Kitchener, ON
- Full-time
…navigation. Leading a team of managers and supervisors, the Senior Manager will use project management, strategic thinking and data-based decision-making to manage change and improve…
Added 7 mins ago
UH
Administrative Assistant II
University Health Network
Toronto, ON
- Part-time
…Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international…
Added 7 mins ago
UH
Product Manager - Accounts Payable Applications
University Health Network
Toronto, ON
- Full-time
…Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international…
Added 7 mins ago
A
Senior Manager, Clinical Quality Assurance
AbbVie
Toronto, ON
- $134,000 to $184,000 CAD / year
- Full-time
…Management, Documentation Standards) and the assurance of integrity data. Scope includes R&D and clinical research activities conducted by Affiliates or AbbVie within the region, to achieve…
Added 22 mins ago
Data Scientist, FX Quantitative Research
Stripe
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You'll be the senior quantitative lead for FX within Treasury Finance Data Science. You'll co-build with Treasury, the FX hedging team, Finance, and Engineering: shaping the research…
Added 22 mins ago
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…actuarial skills in innovative ways and team up with Engineering, Data Science, Operations, Finance, Legal, and Public Policy to solve complex pricing challenges. Our insurance solutions…
Added 22 mins ago
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TD
Toronto, ON
- Full-time
Conduct skilled analytical research and analysis as part of the assigned testing objectives
Added 22 mins ago
FT
Conseiller(ère) en ressources humaines // HR Advisor
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- Full-time
Added 22 mins ago
FH
Occupational Therapist - Fraser Health Community South Fraser
Fraser Health
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- Full-time
Participates in research and/or special projects related to occupational therapy by collaborating with other interdisciplinary staff; identifies practices/issues that require research;…
Added 22 mins ago
C
Environmental Monitor
Canacre
Toronto, ON
- Full-time
Strong verbal and written communication skills – data collection and interpretation, technical report writing, regulatory permit applications, client communications, etc.
Added 22 mins ago
C
Environmental Monitor
Canacre
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- Full-time
Strong verbal and written communication skills – data collection and interpretation, technical report writing, regulatory permit applications, client communications, etc.
Added 22 mins ago
ML
Business Development Manager
MTE Logistix
AB · Edmonton, AB
- Full-time
…broad range of business development, marketing strategy, market research, interpreting financial data, and interpersonal techniques and skills required to achieve preferred…
Added 22 mins ago
CC
Product Developer
Celtrade Canada Inc.
Mississauga, ON
- Full-time
…food! This position will report to the Product Development Manager and is a cross-functional role requiring daily interactions with other internal departments (Procurement, Sales, Quality…
Added 22 mins ago
H
Senior Manager, Forward deployed Decision Scientist
Hays
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Our client is a global biopharmaceutical organisation focused on using science, data and technology to improve patient outcomes. You will join a collaborative Decision Science group…
Added 37 mins ago
B
Senior Audit Manager - Capital Markets
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- Full-time
Defines business requirements for analytics & reporting to ensure data insights inform business decision making.
Added 37 mins ago
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Clinical Services Supervisor – Integrated Services
HealthCaringKW
Kitchener, ON
- Full-time
…administrative support and delegated clinical support to the Manager of Outreach and the Manager of Health Promotion & Community Programs. The position supports the effective day-to-day…
Added 37 mins ago
A
Business Development Manager - Temperature Control
Aggreko
Calgary, AB · Toronto, ON
- Full-time
Bring your energy to Aggreko as Business Development Manager - Temperature Control based in Toronto, ON. You’ll be responsible for driving sales growth by identifying new business…
Added 37 mins ago
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Product Owner Manager
HP
Vancouver, BC
- Full-time
The Product Owner Manager will lead the transformation of the existing Product Owner organization into a high-performing, product-centric capability. This leader will establish clear role…
Added 52 mins ago
NB
Senior Data Scientist
National Bank of Canada
Montreal, QC
- Full-time
A career as a Senior Data scientist or Senior Data scientist in the modelling and risk strategies team at National Bank means acting as a specialist in credit risk management…
Added 52 mins ago
RM
Appeals Specialist
Regional Municipality of Peel
Brampton, ON
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Added 52 mins ago
Environmental Geologist (Geologist 3)
The Government of Nova Scotia
Halifax, NS
Reporting to the Manager of Coastal and Environmental Geoscience, Nova Scotia Geological Survey, the Environmental Geologist works as a risk and decision support geoscientist. The…
Added 1 hour ago
RP
Oncology Account Specialist - Western Canada - Vancouver
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Toronto, ON
- Full-time
Develop and update local account plans using market data and local insights.
Added 1 hour ago
AC
Project Manager & Org Change Management Specialist
Assiniboine Credit Union
Winnipeg, MB
- Full-time
Reporting to the Manager, Project Management, the PM/OCM Specialist is responsible for leading and supporting Organization Change Management (OCM) activities, along with managing a mix of…
Added 1 hour ago
A
Senior Manager, Clinical Quality Assurance
AbbVie
Quebec, QC
- Full-time
…Management, Documentation Standards) and the assurance of integrity data. Scope includes R&D and clinical research activities conducted by Affiliates or AbbVie within the region, to achieve…
Added 1 hour ago
A
Senior Manager, Clinical Quality Assurance
AbbVie
Toronto, ON · Vancouver, British Columbia
- $134,000 to $184,000 CAD / year
- Full-time
…Management, Documentation Standards) and the assurance of integrity data. Scope includes R&D and clinical research activities conducted by Affiliates or AbbVie within the region, to achieve…

St. Paul's Foundation

Reception & Donations Coordinator

Vancouver, BC, Canada

$57,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $57,000 to $70,000 CAD / year
Job type: Full-time
Apply by: Dec 2, 2026
Experience: A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Posting language: English
Posted: Nov 2, 2026

Original job description

Annual Salary Range: Range $57,000 to $70,000. Expected hiring range $60,000 to $67,000

Employment Type: Permanent, Full-Time

Location: Onsite the new St. Paul’s Hospital (5 days in office per week)

Reporting Manager: Manager, Donations

Benefits: Extended Health Benefits and eligibility to participate in the BC Municipal Pension Plan

Role Overview

The Reception & Donations Coordinator plays a dual role at the Jim Pattison Medical Campus St. Paul's Hospital, serving as the welcoming first point of contact for visitors, donors, patients, and staff while providing essential administrative and operational support to the Foundation's Donations team. This role helps ensure every interaction reflects the professionalism and care our supporters expect while supporting the accurate processing of gifts, maintaining donor records, coordinating donation workflows, and generating tax receipts. As an integral member of the team, the Reception & Donations Coordinator contributes to creating a positive front-line experience and maintaining the integrity of donor operations through exceptional customer service, attention to detail, and a commitment to excellence.

Key Responsibilities

Serve as the first point of contact for the Foundation, welcoming visitors and responding to inquiries from donors, volunteers, staff, patients, and the public in a professional and friendly manner.
Answer, screen, and direct incoming digital /non digital quires, manage the reception area, and provide general information or redirect inquiries as appropriate.
Coordinate the flow of donations, acting as a key liaison between the Donations and Fundraising teams to ensure accurate gift coding and processing.
Process donations - including cash, cheques, credit cards, and gifts-in-kind - in Raiser’s Edge.
Prepare and manage gift batches for data entry and reconciliation.
Ensure that donor records are accurate, complete, and up to date.
Prepare and reconcile donations for deposit in accordance with internal controls.
Open, sort, and distribute incoming mail and coordinate courier deliveries as required.
Maintain reception and common areas, ensuring meeting rooms are prepared and visitors receive a welcoming experience.
Support with general administrative tasks, including filing, scanning, preparing meeting materials, recording minutes, processing expense reports, and ordering office supplies.
Participate in process improvement initiatives and perform additional related duties as required.

Qualifications & Experience

Successful completion of a post-secondary program in Office Administration, Business Administration, or a related field, required.
Certificates in Fundraising, Non-Profit Management, or Accounting, are an asset.
A minimum of 2 - 4 years of administrative, reception, or customer service experience, preferably in a professional office or non-profit environment, required.
Previous experience in a non-profit environment is an asset; familiarity with Raiser’s Edge is preferred.
High level of initiative, critical thinking, and problem-solving skills, with the ability to proactively identify and escalate issues.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Sound judgment and discretion in handling confidential and sensitive financial information.

As a not-for-profit foundation entrusted with donor funds and community partnerships, the successful candidate must complete and pass a criminal background check prior to commencing employment.

To submit your application, please email your resume with cover letter to SPFcareers@phc.ca indicating the job title "Reception & Donations Coordinator" in the subject line.

About St. Paul’s Foundation

St. Paul’s Foundation raises funds to support patients, residents, caregivers, and families at St. Paul’s Hospital and at Providence Health Care and Providence Living sites across BC. Our generous donors are an essential part of Providence’s mission to deliver compassionate care, innovative research, and world-class medical training and education.

As we look back on our 130-year history – and forward to our future in the new St. Paul’s Hospital at the Jim Pattison Medical Campus – we are ready to further push the boundaries of innovation, research, and patient-centred care for the people of British Columbia and beyond. Truly, our mission and the support of our community have never been more important. www.helpstpauls.com

All Candidates Are Welcome

Diversity, equity, and inclusion are essential to creating a great workplace. At St. Paul’s Foundation, we are fully committed to building a strong and representative team. To that end, we especially encourage applications from members of all communities who are disadvantaged on any grounds under the BC Human Rights Code, including people of colour, people of all genders and sexualities, people with disabilities, and Indigenous Peoples, who, as a result of colonization, are under-represented in positions of economic, social, and political influence and leadership.

Thank you for your interest in working with St. Paul’s Foundation. Only candidates short-listed for interviews will be contacted.

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More about this job

Responsibilities

Welcome visitors and respond to inquiries while managing reception, mail, courier deliveries, and shared spaces. Process and reconcile donations, maintain accurate donor records, prepare gift batches and tax receipts, and provide general administrative support to the Donations and Fundraising teams.

Requirements

A post-secondary program in Office Administration, Business Administration, or a related field and 2–4 years of administrative, reception, or customer service experience are required. Candidates should be proficient in Microsoft Office, exercise discretion with sensitive financial information, and demonstrate initiative and problem-solving; nonprofit experience and Raiser’s Edge familiarity are assets.

Skills

Reception
Customer Service
Donation Processing
Donor Record Management
Raiser’s Edge
Gift Batch Preparation
Donation Reconciliation
Cash Handling
Financial Recordkeeping
Microsoft Word
Microsoft Excel
Microsoft Outlook
Confidential Information Handling
Problem-Solving
Attention to Detail
Administrative Support

Benefits

Extended Health Benefits
BC Municipal Pension Plan

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Business Administration
Fundraising
Nonprofit Management
Accounting
Raiser’s Edge
Microsoft Office Suite
Microsoft Word
Microsoft Excel
Microsoft Outlook
Donation Processing
Gift Batches
Donor Records
Tax Receipts
Gift Coding
Donation Reconciliation
Internal Controls
Cash Handling
Gifts-in-Kind
Customer Service
Reception
Confidential Financial Information
Criminal Background Check
Process Improvement

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