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St. Philip's Lutheran Church

Office & Communications Coordinator

Etobicoke, ON, Canada
Toronto, ON, Canada

On-site

$39,000 CAD / year · Full-time

Apply on charityvillage.com About employer

Applications open in a new tab.

Job details

Pay: $39,000 CAD / year
Job type: Full-time
Workplace: On-site
Apply by: Jan 11, 2027
Experience: Minimum 3 to 5 years of office administration experience
Posting language: English
Posted: Nov 12, 2026

Original job description

The Office & Communications Coordinator provides essential administrative, communication, and financial support to St. Philip's Lutheran Church. As the primary point of contact for members, visitors, and community partners, this role helps ensure the smooth and effective operation of the church office.

The ideal candidate is highly organized, detail-oriented, technologically proficient, and passionate about creating a warm and welcoming environment. Through effective communication, strong administrative systems, and collaborative support, the Office & Communications Coordinator plays an important role in helping the church welcome people, build community, and serve the wider neighbourhood.

Key Responsibilities

1. Communications & Content Management

Create and distribute clear, accurate, and engaging communications, including:
- Weekly member email
- Social media content
- Monthly newsletter
- Worship materials and bulletins
- Visually engaging posters and PowerPoint slides
- Website – manage and update content
- Support and manage re-launch website activities
- Annual reports
- Bulletin board displays
- Support outreach communication for Good Food Market, Neighbourhood Table & Nourish program – includes flyers, printed program materials
Ensure all communications reflect the church's values of hospitality, inclusivity, and community engagement

2. Office Administration

Serve as the first point of contact for telephone, email, and in-person inquiries with professionalism, warmth, and discretion
Maintain church calendars, meeting schedules, and facility bookings
Coordinate meeting logistics for staff, church leadership, and ministry teams
Maintain accurate digital and physical filing systems and church membership records
Support staff and volunteers with administrative and organizational needs
Assist with volunteer recruitment, scheduling, and coordination for worship services and community programs

3. Financial Administration

Review weekly invoices and expenses and prepare cheques using QuickBooks
Maintain organized financial records and supporting documentation
Work collaboratively with the Treasurer and Bookkeeper to support sound financial practices and reporting processes

4. Facility & Rental Coordination

Coordinate facility rentals and building use by external groups, including weddings, funerals, community programs, and elections
Prepare and manage rental agreements and correspondence
Serve as the primary contact for rental clients and community partners
Communicate facility concerns and maintenance issues promptly with the Property Manager

5. Special Projects & Ministry Support

Support church events, outreach initiatives, and special projects as assigned
Contribute ideas and recommendations for improving office systems, communications, and administrative processes
Assist church leadership in advancing the congregation's mission and strategic priorities.

Qualifications & Experience

The ideal candidate will possess:

Minimum 3 to 5 years of office administration experience
Experience in a church, nonprofit, or community-based organization is considered an asset
Strong proficiency with:
- Microsoft Office Suite
- QuickBooks
- Canva
- Mailchimp
- Website management platforms (Squarespace preferred)
Experience using Zoom, Microsoft Teams, and virtual meeting technologies
Excellent written, verbal, and interpersonal communication skills
Strong organizational and time-management abilities with exceptional attention to detail
Ability to manage multiple priorities and meet deadlines independently
Demonstrated discretion in handling confidential information
Appreciation for and sensitivity to working within a faith-based and multicultural environment

Core Competencies

Hospitality - Creates a welcoming, respectful, and inclusive experience for all who interact with the church
Organization - Maintains accurate records, manages competing priorities, and follows through on responsibilities effectively
Communication - Communicates clearly, professionally, and compassionately in both written and verbal formats
Initiative - Identifies needs, solves problems proactively, and works independently when appropriate
Discretion - Exercises sound judgment and maintains confidentiality in all aspects of the role
Flexibility - Adapts to changing priorities and supports the evolving needs of a dynamic church environment
Collaboration - Works effectively with staff, volunteers, church leadership, members, and community partners

Compensation & Schedule

Salary: $39,000 annually
Benefits: Pension and benefits package included (Approximately $6,000 in value)
Vacation: 2 weeks annually
Sick Leave: 12 days annually
Flex Hours of Work:
- Regular Season (January-May and September-December) - 30 hours per week
- Summer Season (June-August) - 15 hours per week

Interested applicants may submit their cover letter and resume to careers@stphilipstoronto.com by Monday, 30 November 2026.

Apply on charityvillage.com About employer

More about this job

Responsibilities

The Office & Communications Coordinator will answer the church's phones, email and visitors, write and publish newsletters, emails, social posts and the website, and process weekly invoices. The role also books rooms and coordinates rentals for weddings, funerals and community groups.

Requirements

Candidates need 3 to 5 years of office administration experience, with proficiency in Microsoft Office, QuickBooks, Canva, Mailchimp and website platforms such as Squarespace. Strong written communication, discretion and sensitivity to a faith-based, multicultural setting are essential.

Skills

Microsoft Office Suite
QuickBooks
Canva
Mailchimp
Squarespace
Website content management
Zoom
Microsoft Teams
Social media content creation
Newsletter writing
Poster and slide design
Accounts payable
Records management
Calendar and meeting coordination
Facility booking
Rental agreement preparation
Volunteer scheduling
Written communication
Verbal communication
Time management
Confidentiality
Customer service
Report writing

Benefits

Pension
Vacation
Sick leave

Keywords

office administration
communications coordinator
church administration
nonprofit
QuickBooks
Canva
Mailchimp
Squarespace
Microsoft Office
Zoom
Microsoft Teams
newsletter
social media
website management
facility rental
volunteer coordination
bookkeeping support
faith-based organization
Lutheran
Toronto

Seniority

Mid level

Perks

Generous paid time off
Retirement plan

Tools

Microsoft Office
QuickBooks
Canva
Mailchimp
Squarespace
Zoom
Microsoft Teams

Languages

English

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Jobs in Canada