Dispatch / Administrative Assistent/ AR
- Winnipeg, MB, Canada
$20 CAD / hour · Temporary
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Job details
- Pay
- $20 CAD / hour
- Job type
- Temporary
- Apply by
- Posting language
- English
- Posted
Original job description
STAFFMAX
Temporary Dispatch / Administrative Assistant
4-Week Assignment | Winnipeg, Manitoba
Staffmax is currently recruiting a reliable and organized Temporary Dispatch / Administrative Assistant for an immediate, approximately four-week assignment in Winnipeg. This in-office opportunity is ideal for someone who enjoys staying organized, supporting daily operations, and handling a variety of administrative tasks. The successful candidate may also assist with basic accounts receivable (AR) activities as required.
Key Responsibilities
Temporary Dispatch / Administrative Assistant
4-Week Assignment | Winnipeg, Manitoba
Staffmax is currently recruiting a reliable and organized Temporary Dispatch / Administrative Assistant for an immediate, approximately four-week assignment in Winnipeg. This in-office opportunity is ideal for someone who enjoys staying organized, supporting daily operations, and handling a variety of administrative tasks. The successful candidate may also assist with basic accounts receivable (AR) activities as required.
Key Responsibilities
- Enter incoming service requests into dispatch software using information received through email and customer portals.
- Monitor shared inboxes, organize incoming messages, identify urgent requests, and ensure relevant details are recorded.
- Communicate with technicians to obtain updates and maintain accurate information in customer portals and internal records.
- Create, update, and maintain Excel spreadsheets, schedules, and tracking documents.
- Assist with incoming phone calls and provide reception or general administrative coverage when required.
- Provide general administrative support to the dispatch team and assist with other related duties as needed.
- Assist with basic accounts receivable (AR) tasks as required, which may include reviewing invoices, entering or updating payment information, tracking outstanding balances, and following up on account inquiries.
- Strong organizational skills with the ability to manage multiple tasks and changing priorities.
- Comfortable using Microsoft Office, particularly Outlook and Excel.
- Clear and professional written and verbal communication skills.
- A courteous, customer-focused approach when dealing with customers and internal team members.
- Strong attention to detail and the ability to learn new systems and processes quickly.
- Previous dispatch or administrative experience is an asset; exposure to invoicing or accounts receivable is considered an asset.
- Location: Winnipeg, Manitoba – in-office
- Schedule: Monday to Friday, 8:00 a.m. to 4:30 p.m.
- Duration: Approximately 4 weeks
- Start Date: ASAP
- Compensation: $18–$22 per hour (maximum $22 per hour)
More about this job
Responsibilities
The Dispatch Administrative Assistant at Staffmax will enter service requests into dispatch software, keep the shared inbox and customer portals organized, and update records from technicians. The role also includes Excel tracking, phone and reception coverage, and some accounts receivable follow-up.
Requirements
Candidates need strong organizational skills, comfort with Microsoft Outlook and Excel, and clear, professional communication. Prior dispatch or administrative experience and exposure to invoicing or accounts receivable are assets.
Skills
- Microsoft Outlook
- Microsoft Excel
- Microsoft Office
- dispatch software
- customer portals
- service request entry
- accounts receivable
- invoicing
- payment posting
- reception
- scheduling
- record keeping
- email management
- customer service
- attention to detail
- multitasking
Categories
- Administrative
- Logistics
- Customer Service & Support
Keywords
- dispatch assistant
- administrative assistant
- temporary
- Winnipeg
- Microsoft Outlook
- Microsoft Excel
- dispatch software
- service requests
- accounts receivable
- AR
- invoicing
- customer portal
- shared inbox
- reception
- data entry
- office administration
- scheduling
- temporary staffing
Seniority
Entry level
Tools
- Microsoft Outlook
- Microsoft Excel
- dispatch software
- customer portals
Languages
- English