Temporary Administrative Support-AY3

Location: 363 Broadway, Winnipeg
Job Type: Temporary Contract (8–12 weeks)
Start Date: ASAP
End Date: January 29, 2027 (Estimated)
Work Schedule: Monday to Friday, 8:00 AM – 4:00 PM
Pay Rate: $17.50/hr
Language Requirement: English required. French bilingualism is required for the regular/permanent position but is not required for this temporary assignment.

Position Overview

The position provides administrative and file-management support to the Municipal Board, Land Value Appraisal Commission and Disaster Assistance Appeal Board.

Key responsibilities include:

• Opening, maintaining and closing application and appeal files;

• Entering, updating and tracking information in internal databases and filing systems;

• Preparing and formatting correspondence, notices, agendas, minutes and other documentation;

• Receiving, organizing and distributing documents related to applications, appeals, case management conferences and hearings;

• Responding to telephone, email and in-person inquiries from the public and other stakeholders;

• Monitoring incoming correspondence and ensuring information is appropriately recorded, filed and directed;

• Maintaining records-management and bring-forward systems; and

• Providing general reception and administrative support as required.

Qualifications and Experience

For this assignment, we are looking for someone with:

• Demonstrated administrative support experience in a busy office environment;

• Strong organizational and time-management skills, with the ability to manage competing priorities and deadlines;

• Strong written and verbal communication skills;

• Excellent attention to detail and accuracy;

• Proficiency with Microsoft Office, including Outlook, Word and Excel;

• Experience maintaining electronic and/or paper filing and records-management systems;

• Strong interpersonal skills and the ability to communicate professionally with staff, stakeholders and members of the public;

• The ability to work independently with minimal supervision; and

• Experience interpreting and applying established policies, guidelines and procedures.