Jobs in Canada

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Added 16 mins ago
S
Facilities and Office Services Clerk
Staffworks
Toronto, ON
- $24 CAD / hour
- Temporary
We are seeking an experienced and dependable On-Call Facilities & Project Support Coordinator to provide administrative and operational support within a facilities and building operations…
Added 16 mins ago
S
Client Services & Operations Coordinator
Staffworks
Toronto, ON
- $55,000 to $60,000 CAD / year
We are seeking a highly organized, proactive, and client-focused Client Services & Operations Coordinator to manage the administrative and logistical coordination of client transitions,…
Added 3 hours ago
IO
Senior Manager, Venture Community (13-Month Term)
Invest Ottawa
Ottawa, ON
- Hybrid
Serve as the central coordinator across teams that do not report to you, aligning timelines, resolving risks, and keeping projects on schedule and within budget.
Added 3 hours ago
LH
Senior Account Manager
Leda Health Innovations Inc.
Toronto, ON · North York, ON
- Full-time
Hybrid work: 3 days per week in our North York office
Added 4 hours ago
VC
Statutory Property Guardianship (SPG) Coordinator, ReAct Adult Protection Program
Vancouver Coastal Health
West Vancouver, BC
- $38.9 to $55.92 CAD / hour
- Full-time
Work closely with all members of the ReAct team, VCH Executive Office, Quality & Patient Safety, Risk Management, and Communications and Public Affairs, referring to them all client…
Added 14 hours ago
AP
Resourcing Coordinator
Arbitration Place
Toronto, ON
- Full-time
Arbitration Place is a state-of-the-art hearing centre and top international court reporting agency that houses some of the most renowned arbitrators in Canada and internationally. The…
Added 18 hours ago
TN
Operations & Executive Coordinator
The New Industrial Corporation
Vancouver, BC
- Full-time
We are seeking a highly organized and personable Operations & Executive Coordinator to keep The NIC running smoothly. The role blends finance administration, HR and people operations,…
Added 19 hours ago
MH
Human Resources Administrator- Edmonton, AB
Mint Health + Drugs
Edmonton, AB
- Full-time
- On-site
Coordinate RRSP and Deferred Profit Sharing Plan (DPSP) administration, including enrolments, changes, and employee inquiries.
Added 1 day ago
AP
Talent Acquisition Coordinator
AFD Petroleum Ltd.
Edmonton, AB
- Temporary
Job Summary: We’re growing and hiring for dozens of roles across Alberta, B.C., Yukon, and Alaska, and we need a sharp, organized Talent Acquisition Coordinator to help us keep up. You’ll…
Added 1 day ago
KW
Corporate Administration Coordinator
Kintetsu World Express Inc.
Mississauga, ON
- $44,000 to $45,000 CAD / year
- Contract
We are seeking a Corporate Administrative Coordinator to support the daily operations of our Operations Department and Brokerage. In this role, you will assist department staff with various…
Added 1 day ago
PA
Project Coordinator
PROVINCIAL AEROSPACE LTD
St. John's, NL
- Full-time
The PAL Aerospace Programs Department is searching for an experienced Project Coordinator to join our team based in St. John’s, NL. This is a crucial role in ensuring the smooth execution…
Added 1 day ago
FH
Rn/rpn, substance use services
Fraser Health Authority
Surrey, BC
- $41.42 to $59.52 CAD / hour
Maintains clinical records through methods such as collecting and documenting information including electronic health care information regarding clients and their families, nursing…
Added 1 day ago
Support Services Coordinator
Queen's University
Kingston, ON
…in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many…
Added 1 day ago
P-
Co-op Student, Basic & Translational Research - BC Cancer Research Institute - Vancouver
PHSA - Provincial Health Services Authority
Vancouver, BC
- Part-time
- Per diem
This position in the Basic and Translational Research Department at the BC Cancer Research Institute provides an excellent opportunity for undergraduate co-op students to gain hands-on…
Added 1 day ago
CO
Airport Manager
City of Prince Albert
Prince Albert, SK
- Full-time
This is a management position responsible for all aspects of administration, operation, maintenance, safety, security, and tenants’ relations at the City of Prince Albert Airport
Added 1 day ago
SC
Construction Site Coop- Toronto, ON
Skygrid Construction Inc
Toronto, ON
- $20 to $28.5 CAD / hour
Assisting in communications with the large group of contractors and consultants.
Added 1 day ago
JB
Supervisor, Logistics - Purchasing - RFT (256438-67)
Joseph Brant Hospital
Burlington, ON
- $80,983.5 to $101,263.5 CAD / year
Analyze MMC reporting (e.g., orders over min, line count, cart value, actual spend, item listing and location, ward administration, unshipped items, usage, cart audits) to identify issues…
Added 1 day ago
VF
Administrative & Employee Services Coordinator
Vanco Farms Ltd.
PE
- $22 to $26 CAD / hour
- Full-time
We are looking for an organized, dependable, and approachable individual who enjoys working with people and takes initiative. Reporting to the Human Resources Manager, the ideal candidate…
Added 1 day ago
A
Executive Assistant/Office Coordinator
Aplin
Calgary, AB
- Full-time
Manage front desk operations, including visitors, phones, mail, couriers, and general office administration.
Added 1 day ago
Senior Specialist, Pursuits
R.V. Anderson Associates Limited
Toronto, ON · Dartmouth, NS
Bachelor's degree, or equivalent diploma, in Communications, English, Marketing, Business Administration or related field.
Added 1 day ago
AC
Client Coordinator, Central Victoria Veterinary Hospital
AVC Clinics (British Columbia) Ltd.
Victoria, BC
- $18.5 to $25 CAD / hour
- Full-time
Central Victoria Veterinary Hospital is welcoming a full time Radiation Oncology Coordinator to join our Radiation Oncology team.
Added 1 day ago
BC
Audit and Records Coordinator
British Columbia Institute of Technology
BC
- $62,820 to $68,418 CAD / year
- Full-time
BCIT’s School of Transportation is seeking a regular, full time (1.0 FTE) Audit and Records Coordinator. This position assists the Associate Dean, Department Heads and ”Person Responsible…
Added 1 day ago
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Project Coordinator - Enterprise Activation & Readiness
TransLink
Vancouver, BC
- $77,520 to $116,280 CAD / year
- Full-time
Coordinates information sharing and project interfaces between stakeholders and serves as a liaison for both internal and external communications to keep the parties updated during the…
Added 1 day ago
Intern, Marketing Coordinator, Can-Am 3-Wheel and Motorcycles
BRP
Montréal, QC
You are currently pursuing a university degree in Marketing, Communications, Business Administration, or a related field.
Added 1 day ago
PA
Autism Support Coordinator- Eskasoni
PAC AUTISM NOVA SCOTIA SOCIETY
Eskasoni, NS
- Part-time
We are looking for an Autism Support Coordinator to help individuals and families access resources, build connections, and take part in community programs.

Staffworks

Client Services & Operations Coordinator

Toronto, ON, Canada

$55,000 to $60,000 CAD / year

Apply on evoportalca.tracker-rms.com About employer

Applications open in a new tab.

Job details

Pay: $55,000 to $60,000 CAD / year
Experience: 35 years of experience in administration, client services, operations coordination, or a similar role.
Posting language: English
Posted: Nov 12, 2026

Original job description

Client Services & Operations Coordinator

Location: Toronto, ON
Start Date: Immediate
Duration: Permanent
Work Type: Full-Time
Compensation: $50,000–$55,000 annually, with flexibility up to $60,000 for an exceptional candidate

Role Overview

We are seeking a highly organized, proactive, and client-focused Client Services & Operations Coordinator to manage the administrative and logistical coordination of client transitions, from initial booking through to the completion of moves, downsizing projects, and clear-outs.

This position requires someone who can confidently manage multiple client files simultaneously, communicate professionally with families and service providers, and ensure all arrangements are addressed in advance. The successful candidate will take ownership of responsibilities, anticipate potential issues, follow through on outstanding matters, and independently manage routine day-to-day decisions.

An important part of this role is providing administrative and operational support to the General Manager and management team by managing details, keeping matters organized, and minimizing the need for management involvement in routine activities.

Key Responsibilities

Client & Move Coordination

Coordinate administrative and logistical details for client moves, downsizing projects, and clear-outs.
Serve as a primary point of contact for clients and their families throughout the transition process.
Coordinate communications between clients, family members, Power of Attorneys (POAs), retirement residences, internal teams, and external service providers.
Confirm move dates, timelines, access requirements, and special client instructions.
Ensure all necessary information, documentation, and arrangements are in place before scheduled service dates.
Secure and confirm elevator bookings for applicable moves and coordinate requirements with retirement residence staff.
Identify potential scheduling or logistical issues and coordinate solutions proactively.
Work with internal departments to ensure all team members have the information needed to complete each project.

Client & Family Communications

Maintain professional, timely, and compassionate communication with clients, families, and POAs.
Respond to inquiries, provide updates, and follow up on outstanding questions or requests.
Communicate schedule changes, service requirements, and project updates to relevant parties.
Liaise with retirement residence staff regarding move arrangements, access, elevator reservations, and other requirements.
Build positive working relationships with retirement residences and external service providers.
Ensure clients and families feel informed, supported, and confident throughout their transition.

Contracts, Invoicing & Accounts Receivable

Prepare and issue client contracts and service agreements.
Ensure signed contracts are received before moves, clear-outs, or other services begin.
Prepare and issue accurate client invoices in a timely manner.
Monitor outstanding accounts and ensure payments are received within established payment terms.
Follow up professionally with clients and families regarding overdue invoices and outstanding payments.
Maintain accurate records of invoices, payments, and account balances.
Escalate unresolved payment issues or discrepancies to the General Manager.

CRM & Administrative Management

Maintain and regularly update the CRM with accurate client information, contact details, contracts, invoices, communications, and project notes.
Ensure client files and records are complete, organized, and up to date.
Maintain accurate scheduling records, service dates, client requirements, and outstanding tasks.
Ensure important information is documented and accessible to appropriate team members.
Develop and maintain consistent administrative processes to support efficient daily operations.
Assist with general administrative duties and internal coordination as required.

Internal Coordination & Reporting

Report to the General Manager and provide regular updates on client files, scheduling, outstanding items, and operational matters.
Coordinate with moving, sales, operations, and other internal departments.
Ensure relevant team members are informed of client requirements, scheduling changes, and important project details.
Escalate significant client concerns, service issues, or operational challenges when appropriate.
Independently manage routine administrative and coordination matters within the scope of the role.
Identify opportunities to improve communication, organization, and administrative efficiency.

Qualifications & Experience

3–5 years of experience in administration, client services, operations coordination, or a similar role.
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Experience managing multiple projects, schedules, and client files simultaneously.
Proficiency with Microsoft Office, CRM systems, and general office technology.
Experience with invoicing, contracts, accounts receivable, and payment follow-ups.
Strong attention to detail and the ability to prioritize competing demands.
Professional judgment and confidence communicating with clients, families, senior management, and external service providers.
Experience in retirement living, healthcare, hospitality, relocation services, or another client-focused industry is considered a strong asset.

Skills & Competencies

Proactive: Anticipates what needs to be done rather than waiting for instructions.
Self-Sufficient: Manages responsibilities independently and makes sound decisions within their scope.
Highly Organized: Keeps multiple client files and competing priorities organized without overlooking important details.
Client-Focused: Understands the importance of providing a professional, responsive, and compassionate client experience.
Accountable: Takes ownership of responsibilities and follows through until completion.
Resourceful: Troubleshoots routine issues and finds practical solutions without unnecessarily involving management.
Adaptable: Comfortable working in a fast-paced environment where priorities may change.
Professional: Communicates confidently and appropriately with clients, families, POAs, retirement residence staff, and colleagues.

What Success Looks Like

The successful candidate will become a dependable and integral part of daily operations.

Success in this position means:

Every client transition is properly coordinated, with necessary arrangements confirmed in advance.
Contracts are signed, invoices are issued, and payments are followed up on consistently.
Client information and documentation are accurately maintained in the CRM.
Clients, families, and retirement residence partners receive timely and professional communication.
Internal departments have the information they need to complete their work efficiently.
Routine administrative and coordination matters are handled independently without unnecessarily requiring management's attention.
Management can confidently delegate responsibilities knowing matters will be handled, followed through on, and completed without repeated reminders.

**Staffworks may use AI-enabled tools to assist with recruitment activities while maintaining recruiter involvement and respecting applicable privacy and employment regulations.**

Apply on evoportalca.tracker-rms.com About employer

More about this job

Responsibilities

The Client Services & Operations Coordinator at Staffworks will coordinate moves and clear-outs from booking to completion, and be the main contact for clients and their families. They will also issue contracts and invoices, follow up on payments, and keep the CRM current.

Requirements

Staffworks needs a candidate with about 3 to 5 years of administration, client services or operations coordination experience. Candidates should be highly organized, communicate well in writing and speaking, and be comfortable with Microsoft Office and CRM systems. Experience in retirement living, healthcare, hospitality or relocation is a strong asset.

Skills

CRM systems
Microsoft Office
Microsoft Excel
invoicing
accounts receivable
contract administration
scheduling
project coordination
client communications
stakeholder liaison
time management
multi-project management
record keeping
problem solving
elevator booking coordination

Keywords

client services coordinator
operations coordinator
move coordination
downsizing
clear-out
retirement residence
CRM
Microsoft Office
invoicing
accounts receivable
contracts
client communications
administrative coordinator
relocation services
seniors transitions
accounts receivable follow-up

Seniority

Mid level

Tools

Microsoft Office
CRM

Languages

English

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Work requirements

Jobs in Canada