Office & administration jobs in Canada

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Added 15 days ago
MO
Library Assistant 2
Municipality of Chatham-Kent
Blandford-Blenheim, ON · Merlin, ON · Blenheim, ON
- Part-time
Assist with monitoring cleaning and office supplies and request replacements when needed
Added 15 days ago
AC
Spécialiste Des Contrats/contract Specialist
Aston Carter
Dorval, QC
- $30 to $40 CAD / hour
- Contract
Vous travaillerez sur place dans l'un de nos établissements de Montréal au moins deux jours par semaine, parfois plus, selon la politique applicable
Added 15 days ago
Operations Supervisor and Driver - Durham
Diabetes Canada / National Diabetes Trust
Clarington, ON · Oshawa, ON
Knowledge of common office equipment, systems, and technologies
Added 15 days ago
M
Executive Assistant
Metrolinx
Toronto, ON
- Full-time
This role is an in-office position based at 97 Front Street/20 Bay Street, Toronto. Our team is highly collaborative, and much of our work benefits from in person co creation, relationship…
Added 15 days ago
EP
Commercial Property Manager
Edison Properties Winnipeg
Winnipeg, MB
- Full-time
Proficiency with office software and property management systems, and comfort working with digital records and reporting tools.
Added 15 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Department: Community Health Services Administration
Added 15 days ago
B&
Security Manager (Healthcare)
Black & McDonald Limited
Toronto, ON
- Full-time
Added 15 days ago
C
Receptionist/Concierge
Chartwell
Guelph, ON
- Part-time
Maintain accurate records, files, and office documentation
Added 15 days ago
SI
Administrative Assistant
Stalwart Insurance Group
Vancouver, BC
- Full-time
Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace.
Added 15 days ago
KS
Procurement Manager
Kelly Services (Canada), Ltd.
Toronto, ON
- Contract
Experience with Ariba, Coupa, and Microsoft Office.
Added 15 days ago
NC
Administrative Assistant
Native Counselling Services of Alberta
AB · Edmonton, AB
- $48,000 to $50,000 CAD / year
- Full-time
Added 15 days ago
QM
Adjoint(e) administratif(ive) / Administrative Assistant
Quantum Management Services Ltd.
Montreal, QC
- Full-time
- Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques
Added 15 days ago
SC
Creative Retail Sourcing Specialist (Buyer)
Sheridan College
Oakville, ON
- Full-time
Added 15 days ago
3S
Fractional Chief Revenue Officer
3 Step Recruitment Inc.
Waterloo, ON
- Full-time
Added 15 days ago
RP
Property Administrator- Odenak
Rhapsody Property Management Services
Ottawa, ON
- $55,000 to $60,000 CAD / year
- Full-time
Preform general office tasks, including filing, data entry, etc.
Added 15 days ago
TG
Procurement Specialist
Trillium Guideway Partners
Toronto, ON · Greater Toronto Area, Canada
- $90,000 to $125,000 CAD / year
- Full-time
Responsible for kick-off meetings and handover of the executed subcontracts to the Subcontracts Administration team.
Added 15 days ago
Operations Supervisor and Driver - Durham
Diabetes Canada / National Diabetes Trust
Oshawa, ON
Knowledge of common office equipment, systems, and technologies
Added 15 days ago
ADMINISTRATIVE SECRETARY - 38 WEEKS
LCI Education
Montreal, QC
Added 15 days ago
Administrative Assistant
Manitoba Blue Cross
Winnipeg, MB
May be required to work onsite 5 days per week
Added 15 days ago
E
Executive Assistant
Enwave
Toronto, ON
- Full-time
Type: Full-time; hybrid, with 3–5 days per week in the Toronto office, depending on business needs
Added 15 days ago
LG
Civil Construction Field Operations Supervisor
LaPrairie Group
AB · Grande Prairie, Alberta
- Full-time
Added 15 days ago
M
Technical Program Management Analyst
Mastercard
Toronto, ON
- Full-time
Added 15 days ago
EV
Administrative Assistant, Maintenance (Temporary)
Elk Valley Resources
Elkford, BC
- $56,000 CAD / year
Strong knowledge of Microsoft Office Suite®: Word, Excel, PowerPoint, and Sharepoint
Added 15 days ago
FC
Operations Supervisor
FedEx Canada
Longueuil, QC · Saint-Hubert, QC
- Part-time
Must possess valid driver’s license and a good driving record
Added 15 days ago
TR
Receptionist - RV Dealership
Traveland RV Supercentre
Kelowna, BC
- Full-time

Stalwart Insurance Group

Administrative Assistant

Vancouver, BC, Canada

$70,000-$80,000 per year (prorated). · Full-time

Apply on LinkedIn About employer

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Job details

Pay: $70,000-$80,000 per year (prorated).
Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

About Stalwart Insurance Brokers Ltd.

Stalwart Insurance Brokers Ltd. (Stalwart) is a growing national life insurance brokerage and financial services provider with a focus on high-complexity client and business situations.

Stalwart values excellence and entrepreneurial thinking, and requires staff with the capacity to solve complex, novel problems. Stalwart is growing rapidly and intends to sustain this rapid growth through the addition of ambitious team members looking to rapidly scale their skills, abilities, and relationships, and contribute to a high-performing corporate finance team.

Summary

We are looking for an Administrative Assistant to join our team and provide day-to-day administrative support to senior leadership. This role is ideal for someone who is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. The successful candidate will be trusted with confidential information, have exceptional attention to detail, and be comfortable working independently.

Role Overview

Your responsibilities will include:

Managing executive calendars, scheduling meetings, and coordinating appointments.
Monitoring and managing executive email inboxes, including drafting responses and prioritizing communications.
Coordinating travel arrangements and preparing itineraries.
Preparing, formatting, and proofreading correspondence, reports, presentations, and other business documents.
Organizing and maintaining electronic files and records.
Providing general administrative support, including data entry, expense reporting, and document management.
Supporting senior leadership with day-to-day administrative needs and special projects.
Handling confidential and sensitive information with professionalism and discretion.
Assisting with other administrative duties as assigned.

Required Skills and Experience

Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Strong attention to detail and a high degree of professionalism and discretion.
Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace.
Ability to work independently while collaborating effectively with others.
Experience managing executive calendars and email correspondence is a strong asset.
Comfortable working in a fast-paced, deadline-driven environment.
A valid driver's license (preferred).

Compensation

$70,000-$80,000 per year (prorated).
Role eligible for bonus, depending on individual and company performance.

Position Type

Nature: Temporary (2-4 weeks temporary with possibility of extension depending on performance), full-time, in-person position
Time Commitment: High-commitment position with overtime required as needed
Work Location: Vancouver, BC
Start Date: Immediate

Please note: Candidates must be currently authorized to work in Canada.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide day-to-day administrative support to senior leadership, including calendar and inbox management, meeting and travel coordination, and preparation of business documents. Maintain electronic records, assist with data entry and expense reporting, support special projects, and handle confidential information discreetly.

Requirements

Candidates should have strong organizational and time-management abilities, excellent written and verbal communication, attention to detail, and the discretion to handle sensitive information. Proficiency with Microsoft Office and Google Workspace, the ability to work independently in a fast-paced environment, and experience managing executive calendars and correspondence are desired; a valid driver's license is preferred.

Skills

Organizational Skills
Time Management
Written Communication
Verbal Communication
Attention To Detail
Professionalism
Discretion
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Google Workspace
Executive Calendar Management
Email Management
Travel Coordination
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Calendar Management
Meeting Scheduling
Email Correspondence
Travel Arrangements
Itinerary Preparation
Business Documents
Proofreading
Electronic Files
Records Management
Data Entry
Expense Reporting
Document Management
Confidential Information
Special Projects
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Google Workspace
Insurance Brokerage
Financial Services
Deadline-Driven Environment

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Office & administration jobs in Canada

Library Assistant 2

Spécialiste Des Contrats/contract Specialist

Operations Supervisor and Driver - Durham

Executive Assistant

Commercial Property Manager

Office Administrative Assistant

Security Manager (Healthcare)

Receptionist/Concierge