Jobs in Canada

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Added 9 mins ago
HP
330-26 Communication Assistant I/Patient Registration Clerk, Regular Part-Time, St Marys
Huron Perth Healthcare Alliance
St. Marys, ON
- Part-time
Communications Assistant I/Patient Registration Clerk
Added 24 mins ago
W
Administrative Assistant (Mauro Family Wealth)
Wellington-Altus
Vancouver, BC
- Full-time
The Administrative Assistant serves as a trusted partner to the Investment Advisors, providing confidential, accurate, and timely administrative support to clients and team members. Acting…
Added 39 mins ago
SG
Human Resources Administrator
Steelcon Group of Companies
Vaughan, ON
- Full-time
We are looking for an experienced administrative professional to support the Human Resources department by managing records, coordinating activities, maintaining data, and ensuring…
Added 7 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 7 hours ago
UO
Lead Executive Assistant
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
Provides administrative support to the Vice-President, Advancement to ensure smooth office operations. Coordinates the planning and implementation of the senior management office’s…
Added 8 hours ago
L
Expression of Interest | Executive Assistant | Vancouver
lululemon
Vancouver, BC
- Full-time
Executive Assistant roles and request to be considered if an opening arises. Please note this is not a formal application for a specific Executive Assistant role. Our Talent Acquisition…
Added 8 hours ago
NESGC Assistant
Health Sciences North
Sudbury, ON
Provide efficient and confidential administrative support to the Administrative Director and Medical Director of the North East Specialized Geriatric Centre (NESGC), while ensuring the…
Added 8 hours ago
NESGC Assistant
Health Sciences North
Sudbury, ON
Provide efficient and confidential administrative support to the Administrative Director and Medical Director of the North East Specialized Geriatric Centre (NESGC), while ensuring the…
Added 8 hours ago
EF
Senior Client Service and Planning Associate
Entrust Financial Services
Winnipeg, MB
- Full-time
Using AI tools to improve correspondence, meeting follow-up, marketing preparation, and administrative efficiency.
Added 8 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Manages incoming and outgoing administrative communications, including emails, correspondence, and routine inquiries.
Added 8 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 8 hours ago
TI
Senior Administrator / Assistant to the CEO
TWMG Inc.
Montreal, QC
- Full-time
Role Description The Senior Administrator / Assistant to the CEO is a full-time, on-site role based in Montreal, QC. This role supports the CEO with daily administrative and organizational…
Added 9 hours ago
S
Assistant Bioinformatics Coordinator, S2 Up to 8 FTE
Sanya’k̓ula
Vancouver, BC
- Full-time
Job Title: ASSISTANT BIOINFORMATICS COORDINATOR, S2 UP TO 8 FTE Requisition #: 206731 Job Location: Canada-British Columbia-Vancouver Department: GSC - Sequencing Job Type: Regular, Full…
Added 10 hours ago
BC
Communication Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
Reporting to the Manager, Communications and Public Affairs, the Communications Assistant plays a key role in executing on a number of communications tactics for both sites of the Brant…
Added 13 hours ago
SH
House Manager and Family Assistant
Sage Haus
Langford, BC
- $38 to $42 CAD / hour
- Part-time
Track school communications, forms, deadlines, activities, competitions, and related appointments; anticipate what’s needed and follow through on logistics
Added 14 hours ago
S
Clinical Research Assistant (SRI) - Evaluative Clinical Sciences - Temporary Part-Time 2026-19288 (2026-19288)
Sunnybrook
Toronto, ON
- Part-time
Coordinate communications with research collaborators, schedule meetings, track action items and timelines, and support ongoing evidence review and clinical practice guideline development.
Added 14 hours ago
KU
Part-Time Conference Services Assistant & Event Planner (contract)
King's University College
London, ON
- $24 CAD / hour
- Part-time
The Conference Services Assistant & Event Planner will play an important role in supporting the daily operations of Conference Services while helping ensure that events at King's University…
Added 14 hours ago
Administrative Assistant
G Mining Services / G Services Miniers
Canada
The position is based at the G Mining Services office in Brossard and offers the possibility to work from home one (1) day per week;
Added 15 hours ago
TT
Adjoint(e) éditorial(e) et commercial(e) - Langues Secondes/Editorial and Commercial Assistant, Second Languages
TC Transcontinental
Montreal, QC
- Full-time
Validate and update customer information in our systems and prepare targeted lists for sales communications;
Added 15 hours ago
Benefits Assistant
Bayshore
Mississauga, ON
The Benefits Assistant provides administrative support to the Benefits Team, primarily responsible for the day-to-day data entry, record maintenance, and transaction processing related to…
Added 15 hours ago
K
Partner Administrative Supervisor
KPMG
ON · Toronto, Ontario
- Full-time
Responsible for oversight, supervision and support of the administrative team, including performance management, training and process implementation
Added 15 hours ago
NN
Office Administrator and Executive Assistant
Nurse Next Door
ON · MISSISSAUGA, Ontario
- Full-time
The role combines the responsibilities of an Office Operations Manager with those of an Executive Assistant. It includes office operations, administrative controls, financial…
Added 16 hours ago
GS
Financial Analyst
Groupe Somavrac
Oakville, ON
- $80,000 to $100,000 CAD / year
- Full-time
Collaborate in the preparation of the annual budget with the Director of Corporate Finance, Assistant Controllers, and the CFO, ensuring that forecasts align with the company’s strategic…
Added 16 hours ago
LL
Legal Assistant - Health Law and Specialty Risk and Insurance (Insurance Defence) - 3+ Years - Toronto (Hybrid)
Lerners LLP
Toronto, ON
- Full-time
This is a Hybrid position and requires a minimum of 3 (three) days per week in the office · Hybrid work arrangement eligibility (3 days per week in office)
Added 16 hours ago
A
Assistant, Executive
Aecon
Toronto, ON
- $70,000 to $90,000 CAD / year
The Executive Assistant provides high-level, proactive support to the Chief Operating Officer (COO). The role protects the COO’s time, keeps priorities moving, and ensures the COO is…

Stalwart Insurance Group

Administrative Assistant

Vancouver, BC, Canada

$70,000-$80,000 per year (prorated). · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: $70,000-$80,000 per year (prorated).
Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

About Stalwart Insurance Brokers Ltd.

Stalwart Insurance Brokers Ltd. (Stalwart) is a growing national life insurance brokerage and financial services provider with a focus on high-complexity client and business situations.

Stalwart values excellence and entrepreneurial thinking, and requires staff with the capacity to solve complex, novel problems. Stalwart is growing rapidly and intends to sustain this rapid growth through the addition of ambitious team members looking to rapidly scale their skills, abilities, and relationships, and contribute to a high-performing corporate finance team.

Summary

We are looking for an Administrative Assistant to join our team and provide day-to-day administrative support to senior leadership. This role is ideal for someone who is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. The successful candidate will be trusted with confidential information, have exceptional attention to detail, and be comfortable working independently.

Role Overview

Your responsibilities will include:

Managing executive calendars, scheduling meetings, and coordinating appointments.
Monitoring and managing executive email inboxes, including drafting responses and prioritizing communications.
Coordinating travel arrangements and preparing itineraries.
Preparing, formatting, and proofreading correspondence, reports, presentations, and other business documents.
Organizing and maintaining electronic files and records.
Providing general administrative support, including data entry, expense reporting, and document management.
Supporting senior leadership with day-to-day administrative needs and special projects.
Handling confidential and sensitive information with professionalism and discretion.
Assisting with other administrative duties as assigned.

Required Skills and Experience

Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Strong attention to detail and a high degree of professionalism and discretion.
Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace.
Ability to work independently while collaborating effectively with others.
Experience managing executive calendars and email correspondence is a strong asset.
Comfortable working in a fast-paced, deadline-driven environment.
A valid driver's license (preferred).

Compensation

$70,000-$80,000 per year (prorated).
Role eligible for bonus, depending on individual and company performance.

Position Type

Nature: Temporary (2-4 weeks temporary with possibility of extension depending on performance), full-time, in-person position
Time Commitment: High-commitment position with overtime required as needed
Work Location: Vancouver, BC
Start Date: Immediate

Please note: Candidates must be currently authorized to work in Canada.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide day-to-day administrative support to senior leadership, including calendar and inbox management, meeting and travel coordination, and preparation of business documents. Maintain electronic records, assist with data entry and expense reporting, support special projects, and handle confidential information discreetly.

Requirements

Candidates should have strong organizational and time-management abilities, excellent written and verbal communication, attention to detail, and the discretion to handle sensitive information. Proficiency with Microsoft Office and Google Workspace, the ability to work independently in a fast-paced environment, and experience managing executive calendars and correspondence are desired; a valid driver's license is preferred.

Skills

Organizational Skills
Time Management
Written Communication
Verbal Communication
Attention To Detail
Professionalism
Discretion
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Google Workspace
Executive Calendar Management
Email Management
Travel Coordination
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Calendar Management
Meeting Scheduling
Email Correspondence
Travel Arrangements
Itinerary Preparation
Business Documents
Proofreading
Electronic Files
Records Management
Data Entry
Expense Reporting
Document Management
Confidential Information
Special Projects
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Google Workspace
Insurance Brokerage
Financial Services
Deadline-Driven Environment

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Work requirements

Jobs in Canada