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Added 11 mins ago
RR
Pharmacy Assistant (Part Time)
Revolution Recruiting
Rothesay, NB
- Part-time
Added 11 mins ago
DT
Assistant Manager I
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- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 11 mins ago
Laboratory Assistant, Rack Management
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Added 11 mins ago
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Continuing Care Assistant
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Melville, SK
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Added 11 mins ago
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Payroll Associate
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Regina, SK
- Full-time
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Assistant Manager
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Langley (City), BC · Langley, BC
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- $20 CAD / hour
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Added 11 mins ago
Post Office Assistant - Term - St-Alphonse
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Saint-Alphonse, QC
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 11 mins ago
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Scientist II
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Administrative Assistant
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Selkirk, MB
Under the direction of the Regional Coordinator, Primary Care, the Administrative Assistant is responsible for providing administrative/clerical/reception support for the day-to-day…
Added 11 mins ago
Tourism and Lands Policy Advisor
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Added 11 mins ago
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Clinical Laboratory Assistant
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- Full-time
Are YOU our next Clinical Laboratory Assistant?
Added 11 mins ago
AE
AE - Merchandising Team Leader (Assistant Manager)
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Mississauga, ON
- Full-time
Added 11 mins ago
Graduate Office Assistant
University of Toronto
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Added 11 mins ago
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Toronto, ON
Reporting to the Dean of Students, under the general direction of the Assistant to the Dean, Community Wellness (ADCW), and supporting the Assistant to the Dean, Student Life and Equity,…
Added 11 mins ago
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Accounting Technician
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- Full-time
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Added 26 mins ago
Laboratory Assistant
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Added 26 mins ago
UO
Research Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
Added 26 mins ago
UO
Research Assistant
University of Ottawa
Ottawa, ON · Social Sciences Building
- Part-time
A Research Assistant in macroeconomics of labor markets.
Added 26 mins ago
Senior Software Integration Engineer - Assistant Vice President
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Added 26 mins ago
UO
Tenure-track positions at the rank of Assistant Professor in Clinical Psychology (3 positions)
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…applications for three (3) tenure-track positions at the rank of Assistant Professor in Clinical Psychology. These open-area positions are part of an exciting moment of growth and…
Added 26 mins ago
UO
APTPUO - Winter 2027 - AHL1100-E00
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- Part-time
Experience of successfully teaching or assistant-teaching university-level courses in Interdisciplinary Studies. Research or teaching experience in interdisciplinary epistemology theory,…
Added 26 mins ago
AU
Assistant, Dance Wardrobe and Costumes
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Vancouver, BC
- Part-time
Reporting to Manager, Dance Production & Operations, the Assistant, Dance Wardrobe & Costumes supports the Dance Wardrobe & Costume Specialist in the creation, maintenance, and organization…
Added 26 mins ago
GD
DYNAMITE - Assistant Manager - Rue Sainte-Catherine
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- Full-time
Reporting to the Store Manager, your main focus as the Assistant Manager is to assist the Store Manager in all aspects of the store operations, by providing leadership that optimizes sales…
Added 26 mins ago
M
HR Vendor Relationship Manager
McKesson
Mississauga, ON
- Full-time

Stalwart Insurance Group

Administrative Assistant

Vancouver, BC, Canada

$70,000-$80,000 per year (prorated). · Full-time

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Job details

Pay: $70,000-$80,000 per year (prorated).
Job type: Full-time
Apply by: May 3, 2027
Posting language: English
Posted: Nov 4, 2026

Original job description

About Stalwart Insurance Brokers Ltd.

Stalwart Insurance Brokers Ltd. (Stalwart) is a growing national life insurance brokerage and financial services provider with a focus on high-complexity client and business situations.

Stalwart values excellence and entrepreneurial thinking, and requires staff with the capacity to solve complex, novel problems. Stalwart is growing rapidly and intends to sustain this rapid growth through the addition of ambitious team members looking to rapidly scale their skills, abilities, and relationships, and contribute to a high-performing corporate finance team.

Summary

We are looking for an Administrative Assistant to join our team and provide day-to-day administrative support to senior leadership. This role is ideal for a recent grad who is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. The successful candidate will be trusted with confidential information, have exceptional attention to detail, and be comfortable working independently.

Role OverviewYour responsibilities will include:

Managing executive calendars, scheduling meetings, and coordinating appointments.
Monitoring and managing executive email inboxes, including drafting responses and prioritizing communications.
Coordinating travel arrangements and preparing itineraries.
Preparing, formatting, and proofreading correspondence, reports, presentations, and other business documents.
Organizing and maintaining electronic files and records.
Providing general administrative support, including data entry, expense reporting, and document management.
Supporting senior leadership with day-to-day administrative needs and special projects.
Handling confidential and sensitive information with professionalism and discretion.
Assisting with other administrative duties as assigned.

Required Skills and Experience

Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines.
Excellent written and verbal communication skills.
Strong attention to detail and a high degree of professionalism and discretion.
Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace.
Ability to work independently while collaborating effectively with others.
Experience managing executive calendars and email correspondence is a strong asset.
Comfortable working in a fast-paced, deadline-driven environment.
Post-secondary education
A valid driver's license (preferred).

Compensation

$70,000-$80,000 per year (prorated).
Role eligible for bonus, depending on individual and company performance.

Position Type

Nature: Permanent (2-4 weeks temporary with possibility of extension depending on performance), full-time, in-person position
Time Commitment: High-commitment position with overtime required as needed.
Work Location: Vancouver, BC.
Start Date: Immediate.

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More about this job

Responsibilities

Provide day-to-day administrative support to senior leadership, including managing calendars and inboxes, coordinating meetings and travel, and preparing business documents. Maintain files and records, assist with data entry and expense reporting, support special projects, and handle confidential information discreetly.

Requirements

Requires strong organizational and time-management abilities, excellent written and verbal communication, attention to detail, and professionalism and discretion. Candidates should be proficient with Microsoft Office and Google Workspace, able to work independently and collaboratively in a fast-paced environment, and have post-secondary education; executive calendar and email experience is an asset, and a driver's license is preferred.

Skills

Organization
Time Management
Written Communication
Verbal Communication
Attention To Detail
Professionalism
Discretion
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Google Workspace
Calendar Management
Email Management
Travel Coordination
Document Management

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Executive Support
Calendar Management
Meeting Scheduling
Email Management
Correspondence
Travel Arrangements
Itinerary Preparation
Document Preparation
Proofreading
Electronic File Management
Records Management
Data Entry
Expense Reporting
Confidential Information
Special Projects
Microsoft Office
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Google Workspace
Insurance Brokerage
Financial Services
Time Management
Organization
Communication
Attention To Detail

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