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Added 14 mins ago
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Employment Support Worker
WINS (Women In Need Society)
Calgary, AB
- Full-time
Reporting to the Employment Services Coordinator, the Employment Support Worker is responsible for the delivery and facilitation of employment services programs such as but not limited to…
Added 14 mins ago
CL
Housing Coordinator - CLC
Campus Living Centres
Merritt, BC
- Full-time
The Housing Coordinator provides the overall administration of the housing components related to the property. The Housing Coordinator reports to the Operations Manager and assists with the…
Added 29 mins ago
TS
Import and Logistics Coordinator
TalentSphere Staffing Solutions
Calgary, AB
- Full-time
…looking for an organized and detail-oriented Import & Logistics Coordinator to manage international purchasing and inbound shipments from overseas suppliers through to delivery at its…
Added 29 mins ago
LP
Revenue Coordinator - Elmhurst, Illinois
LAZ Parking
Burlington, ON
- $26 to $28 USD / hour
- Full-time
The Revenue Coordinator helps create a welcoming atmosphere for our customers and clients while supporting the office management department and operational teams in ensuring accuracy in…
Added 29 mins ago
BA
DELIVERY COORDINATOR
Birchwood Automotive Group
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
The Delivery Coordinator plays an integral role in achieving the highest levels of customer satisfaction during the sales process. The role of the Delivery Coordinator is to ensure that…
Added 30 mins ago
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Bilingual HR Advisor
ALS
Winnipeg, MB · Sudbury, ON · Thunder Bay, ON · CAN - ON - Sudbury
- Full-time
Provide tactical, coordination, and administrative support to the HR Manager in relation to HR matters involving senior managers and broader client group needs;
Added 30 mins ago
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Project Coordinator
HUB International
Vancouver, BC · Toronto, ON
- Full-time
The Project Coordinator will play a key role in improving operational efficiency in our National Employee Benefits & Retirement division through contribution and oversight of our many…
Added 59 mins ago
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Freight Coordinator
MTE Logistix
Calgary, AB
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Added 1 hour ago
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Coordinator, Workforce Optimization Staffing Services
Fraser Health
New Westminster, BC
- Full-time
Fraser Health is looking for an accomplished and passionate Coordinator, Workforce Optimization Staffing Services to join our Staffing Services team. In this role you will be responsible…
Added 1 hour ago
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Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interdisciplinary team, the coordinator supports the day-to-day operations of Patient Flow and the Ross Memorial Hospital to Home program. This role acts as a liaison…
Added 1 hour ago
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Coordinator, Health, Safety & Environment - Energy & Utilities
GTel
London, ON
- $58,760 to $73,450 CAD / year
- Full-time
Coordinator, Health, Safety & Environment - Fulltime (On-Site), London ON
Added 1 hour ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
The Sales Coordinator acts as the primary point of contact and administrative support for the Sales team. This role is essential in managing and streamlining all sales-related…
Added 1 hour ago
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Operations Coordinator
Intelcom
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- Full-time
Added 1 hour ago
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RCMP Community Engagement
City of Cranbrook
Cranbrook, BC
- Full-time
The Crime Prevention / Community Programs Coordinator will be responsible for working within established guidelines to lead, direct, develop, promote, coordinate and evaluate detachment…
Added 1 hour ago
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Underground Emergency Response Specialist
Agnico Eagle Mines Limited
Cochrane, ON
- Full-time
…Underground Department. You will undertake day-to-day operational, administrative, and supervisory responsibilities associated with the training programs put in place by the Emergency…
Added 1 hour ago
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Donor Relations Coordinator
Mission Possible
Vancouver, BC
- Part-time
The Donor Relations Coordinator works closely with the Manager of Development and the Development Operations Coordinator to strengthen donor relationships, stewardship systems, and donor…
Added 1 hour ago
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Program Coordinator (Contract)
ECO Canada
Calgary, AB
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All administrative tasks related to the Employment Programs: manage participants and host organizations through the application and approval process for the program, input data and track…
Added 1 hour ago
IG
Project Control Officer
Insight Global
Cambridge, ON
- $45 to $52 CAD / hour
- Contract
We are looking for a resourceful, highly organized Project Control Officer/coordinator to support a fast-paced ERP project environment. This person will help keep day-to-day project…
Added 1 hour ago
SI
Executive Coordinator
Stalwart Insurance Group
Vancouver, BC
- Full-time
We are looking for an Executive Coordinator to work directly with senior leadership in our Vancouver office. This role is ideal for a recent graduate who is eager to learn how a…
Added 1 hour ago
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Indigenous Recruitment Specialist, Nîsôhkamâtotân Centre
NAIT (Northern Alberta Institute of Technology)
AB · Edmonton, AB
- Full-time
In addition to coordination responsibilities, positions include administrative and communication duties and may perform lead‑hand or limited supervisory functions. Positions may also…
Added 1 hour ago
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LPN – Assisted Living Coordinator (Part-Time, Temporary)
Vantage Living Inc.
Three Hills, AB
- $34 USD / hour
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The Assisted Living Coordinator coordinates and oversees resident care services so that residents receive high-quality, person-centered care that promotes dignity, independence, and quality…
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Coordonnateur des achats / Purchasing Coordinator
Taiga Motors
Montreal, QC
- Full-time
We are seeking a detail-oriented Purchasing Coordinator to join our growing team at Taiga, a leader in the electric vehicle industry. As a Procurement Coordinator, you will be responsible…
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Office Coordinator
Brickeye
Toronto, ON
- $50,000 to $70,000 CAD / year
- Full-time
The Office & Operations Coordinator keeps Brickeye running. You’ll own the day-to-day of our office and support the finance, people or marketing team as needed. This isn’t a role for…
Added 2 hours ago
Coordinator, Finance
Simon Fraser University
Burnaby, BC
The Coordinator, Finance plays a key role in ensuring the accuracy, completeness and integrity of the University's financial records. The position supports Central Finance operations, with…
Added 2 hours ago
BH
Junior School Administrative Assistant, Academics
Branksome Hall
Toronto, ON
- $50,123 to $62,570 CAD / year
- Full-time
Reporting to the Assistant Heads, Junior School and PYP Coordinators, the JS Administrative Assistant, Academics is a key member of the Junior School Office team. Collaborate closely with,…

Stalwart Insurance Group

Executive Coordinator

Vancouver, BC, Canada

$85,000–$95,000 per year (prorated during the temporary period). · Full-time

Apply About employer

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Job details

Pay: $85,000–$95,000 per year (prorated during the temporary period).
Job type: Full-time
Apply by: May 2, 2027
Posting language: English
Posted: Nov 3, 2026

Original job description

About Stalwart Insurance Brokers Ltd.

Stalwart Insurance Brokers Ltd. (Stalwart) is a growing national life insurance brokerage and financial services provider with a focus on high-complexity client and business situations. We value excellence and entrepreneurial thinking, and are looking for ambitious team members eager to scale their skills, abilities, and relationships.

Summary

We are looking for an Executive Coordinator to work directly with senior leadership in our Vancouver office. This role is ideal for a recent graduate who is eager to learn how a fast-growing financial services firm operates.

You will work very closely with senior leadership, managing the day-to-day mechanics of their working life (calendar, inbox, travel, meeting preparation, personal arrangements, and follow-up) so they can focus their attention where it matters most. As you develop, you will be deployed onto specific client and business projects as needed in support of Analysts.

This is a role for someone who is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. The successful candidate will be trusted with confidential information, have exceptional attention to detail, and be comfortable working independently.

The role begins as a 2–4 week temporary position, with the opportunity to extend and transition to a permanent, full-time role based on performance.

Role OverviewYour responsibilities will include:

Managing calendars, scheduling meetings, resolving conflicts, and protecting focus time.
Monitoring and managing email inboxes, including prioritizing communications and drafting responses.
Coordinating travel arrangements, itineraries, logistics, and expense reporting.
Tracking commitments, deadlines, and open items, and keeping leadership updated on outstanding items.
Capturing action items from meetings and following up until they are completed.
Following up with internal staff, clients, insurance carriers, lenders, and legal counsel.
Preparing meeting agendas, background materials, and key points.
Preparing, formatting, and proofreading correspondence, presentations, and other business documents.
Drafting emails, letters, and summaries that can go out with minimal editing.
Organizing and maintaining electronic files and records.
Researching topics as needed to support client files and leadership requests.
Helping prepare pitch decks and client presentation materials.
Assisting with insurance applications, renewals, underwriting requirements, and client-file paperwork.
Building simple trackers and organizing information in Excel.
Supporting specific projects as assigned.
Serving as a reliable, discreet point of contact for clients, partners, and staff.
Handling confidential client, financial, and personnel information with complete discretion.

Required Skills and ExperienceNon-negotiable

You are meticulous and highly organized. Your sharp eye for detail and strong time management let you balance competing tasks and shifting priorities without missing a beat.
You are comfortable with ambiguity and limited direction. You make sound decisions within your area of responsibility and keep work moving in a fast-paced environment.
You are a strong communicator. Your writing and speaking are polished and professional, so your message lands clearly every time.
You stay organized under pressure. You keep a system, and it holds when things get busy.
You handle confidential information with complete integrity. Sensitive materials are always managed appropriately and securely in your hands.

Required

Post-secondary degree with exceptional academic results (minimum cGPA of 80% or 3.7/4.0).
Ability to adapt quickly and move between a wide range of tasks, from day-to-day support to client files, research, and project work.
A self-starter and fast learner who can pick up unfamiliar topics, including life insurance and financial planning, on your own initiative.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace.
Comfortable with shifting priorities in a fast-paced, deadline-driven environment.

An asset

A valid driver's licence.
Experience managing calendars and email for a senior leader.
Exposure to financial services, insurance, or accounting.
Familiarity with CRM, project management, or AI productivity tools.

Compensation

$85,000–$95,000 per year (prorated during the temporary period).
Eligible for bonus based on individual and company performance.
Direct exposure to senior leadership and to how a high-complexity brokerage operates.

Position Type

Nature: Temporary to permanent. Begins as a 2–4 week temporary position, with the opportunity to extend and transition to a permanent, full-time role based on performance.
Time Commitment: Full-time, in-person; high-commitment position with overtime required as needed.
Work Location: Vancouver, BC.
Start Date: Immediate.

Please note: Candidates must be currently authorized to work in Canada.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Apply About employer

More about this job

Responsibilities

Manage senior leaders’ calendars, inboxes, travel, meetings, follow-ups, and confidential information. Prepare and proofread business materials, support client insurance files and research, maintain trackers and records, and assist with assigned projects.

Requirements

A post-secondary degree with a minimum cGPA of 80% or 3.7/4.0 is required, along with strong organization, communication, time management, discretion, and the ability to work independently amid shifting priorities. Candidates should be proficient with Microsoft Office and Google Workspace, learn unfamiliar topics quickly, and adapt across executive support, client-file, research, and project work.

Skills

Calendar Management
Email Management
Travel Coordination
Meeting Preparation
Professional Writing
Proofreading
Time Management
Organization
Attention to Detail
Confidentiality
Microsoft Office
Google Workspace
Excel
Research
Client Support
Project Coordination

Benefits

Performance-Based Bonus
Direct Exposure to Senior Leadership

Visa sponsorship

Not detected in the job text

Keywords

Life Insurance
Financial Services
Insurance Brokerage
Executive Coordination
Calendar Management
Inbox Management
Travel Coordination
Meeting Agendas
Action Item Tracking
Client Files
Insurance Applications
Policy Renewals
Underwriting
Financial Planning
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Google Workspace
CRM
Project Management Tools
AI Productivity Tools
Pitch Decks
Expense Reporting
Confidential Information

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