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Added 3 mins ago
NA
Project Administrator/ Project Coordinator
North America Construction (1993) Ltd. - NAC Constructors Ltd.
Courtright, ON
- Full-time
Reporting to the Project Manager, the Project Administrator/Coordinator is an integral part of the project team, responsible for a wide variety of administration and coordination duties.…
Added 3 mins ago
SC
Receivables and Revenue Coordinator
Strathcona County
Sherwood Park, AB
- Full-time
Strathcona County is seeking a detail-oriented and customer-focused Receivables and Revenue Coordinator to play a key role in supporting the organization’s financial health and cash flow…
Added 18 mins ago
IG
Project Coordinator / Estimator
Infinity Generation Services Inc.
Courtice, ON
- Full-time
Infinity Generation Services Inc. (IGS) is a certified Indigenous and Woman-Owned contractor supporting Ontario’s power generation sector. We are looking for a motivated Project Coordinator…
Added 18 mins ago
Home Care Attendant
Winnipeg Regional Health Authority
Whitemouth, MB
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 18 mins ago
Coordinator, Alumni Relations Awards
University of Toronto
Toronto, ON
…events, volunteer opportunities, recognition initiatives and services, the department creates meaningful opportunities for alumni to connect with the University, with one another and with…
Added 18 mins ago
PC
Social Service Worker, Temporary Part Time, Access to Care & Transitions
Providence Care
Kingston, ON
- Part-time
…efficient and coordinated patient transition planning, including coordinator and facilitation of timely and effective transitions from…
Added 18 mins ago
CC
Facilities Information System Coordinator
Centennial College
Toronto, ON · Scarborough, ON
- $41.2 to $47.57 CAD / hour
- Full-time
Under the direction of the Associate Director Facilities and Operations, the Facilities Information System Coordinator is responsible for providing data management and systems support for…
Added 18 mins ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $55,000 to $58,000 CAD / year
- Full-time
We are seeking a highly organized, detail-oriented, and proactive Administrative Coordinator to support the President and department managers within an established organization operating in…
Added 18 mins ago
W
Project Coordinator
Westburne
Winnipeg, MB
- Full-time
…industry-leading offerings including high-quality products, best-in-class services, technical support, and specialized expertise. Westburne fosters a culture of motivation and personal…
Added 33 mins ago
AW
Production Scheduling Coordinator
All Weather At Home
Edmonton, AB
- Full-time
We're looking for a Product Scheduling Coordinator to join our Capacity Planning team for an 18-month term. In this role, you'll play an important part in keeping production on track by…
Added 48 mins ago
Manager of Manufacturing (QA) - MC2
Westerkirk
Woolwich, ON
…design, production, maintenance, repair, and overhaul (MRO) services. Our operations are supported by a team of skilled engineers, technicians, and industry professionals who are dedicated…
Added 48 mins ago
AA
2026-075 Employment & Training Coordinator
Atikameksheng Anishnawbek
ON · Naughton, Ontario
- Full-time
- Contract
The Employment & Training Coordinator provides individualized employment counselling, case management, career planning, job search assistance, training referrals, and employment supports to…
Added 48 mins ago
S
Estimator / Project Coordinator
SERV-A-YARD
Corunna, ON
- Full-time
…across Southwestern Ontario. The company delivers year-round services including landscape and parking lot maintenance, snow and ice removal, and small & large project management.…
Added 48 mins ago
NA
Project Administrator/ Project Coordinator
North America Construction LTD
Courtright, ON
- Full-time
Reporting to the Project Manager, the Project Administrator/Coordinator is an integral part of the project team, responsible for a wide variety of administration and coordination duties.…
Added 1 hour ago
FI
Relationship Coordinator - 12 month contract
Flextrack Inc
Canada
- Contract
Flextrack is a Contingent Workforce Services Firm specializing in Vendor Management Systems (VMS). As our Relationship Coordinator you will be a key component of Flextrack’s delivery to its…
Added 1 hour ago
GN
Maintenance Coordinators (2 positions available)
Guelph Non-Profit Housing Corporation
Guelph, ON
- Volunteer
…effective, efficient, and timely coordination of maintenance services across GNPHC portfolio. The successful candidate will work closely with the other Maintenance Coordinator and Property…
Added 1 hour ago
Project coordinator - Deep Foundations
Pomerleau
Contrecoeur, QC · Montreal, QC · Trois-Rivières, QC
As a Project Coordinator within Pomerleau's Civil & Infrastructure division, you will play a key role at the heart of the Deep foundations business unit. You'll manage multiple activities…
Added 1 hour ago
Licensed Practical Nurse - Home Care
Winnipeg Regional Health Authority
Eriksdale, MB
The Interlake-Eastern Regional Health Authority delivers health-care services on First Nation Treaty Territories 1, 2, 3 and 5 and on the homeland of the Métis Nation. We respect that First…
Added 1 hour ago
Home Care Attendant
Winnipeg Regional Health Authority
Eriksdale, MB
Under the direction of the Home Care Resource Coordinator, the Home Care Attendant functions as a member of a multidisciplinary team. The Home Care Attendant provides personal and…
Added 1 hour ago
Sun Life CHC Program Facilitator
Wilfrid Laurier University
Waterloo, ON
Works with the Community Outreach Coordinator to complete lesson plans using established templates and guidance, including identifying appropriate games and activities from provided…
Added 1 hour ago
C
YHM - Training Coordinator
Cargojet
Hamilton, ON
- Full-time
Cargojet is Canada's leading provider of time-sensitive overnight air cargo services and carries over 1,300,000 pounds of cargo each business night. Cargojet operates its network across…
Added 1 hour ago
Legislative Services Coordinator
City of Quinte West
Quinte West, ON
The Legislative Services Coordinator is responsible for providing accurate, technical, and timely secretariat support for City Council meetings and various boards and committee meetings.…
Added 2 hours ago
NA
Project Coordinator
North America Construction (1993) Ltd. - NAC Constructors Ltd.
St. Thomas, ON
- Full-time
NAC is currently seeking a Project Coordinator to join our Dalewood Water Reclamation Facility Project in St. Thomas, ON.
Added 2 hours ago
NS
Research Coordinator Non-Clinical - Department of Research
Nova Scotia Health Authority
Halifax, NS
- Full-time
The Research Coordinator (non-clinical) coordinates research projects within Nova Scotia Health. This coordination includes the administration of the study/clinical trial, care for the…
Added 2 hours ago
Mechanic II (Truck and Transport) (Year Round) (New Minas)
The Government of Nova Scotia
New Minas, NS
Our Fleet Services Division is pivotal in ensuring Public Work's Fleet is running smoothly; ensuring the safety of our provincial road network.

Stalwart Insurance Group

Executive Coordinator

Vancouver, BC, Canada

$85,000–$95,000 per year (prorated during the temporary period). · Full-time

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Job details

Pay: $85,000–$95,000 per year (prorated during the temporary period).
Job type: Full-time
Apply by: May 2, 2027
Posting language: English
Posted: Nov 3, 2026

Original job description

About Stalwart Insurance Brokers Ltd.

Stalwart Insurance Brokers Ltd. (Stalwart) is a growing national life insurance brokerage and financial services provider with a focus on high-complexity client and business situations. We value excellence and entrepreneurial thinking, and are looking for ambitious team members eager to scale their skills, abilities, and relationships.

Summary

We are looking for an Executive Coordinator to work directly with senior leadership in our Vancouver office. This role is ideal for a recent graduate who is eager to learn how a fast-growing financial services firm operates.

You will work very closely with senior leadership, managing the day-to-day mechanics of their working life (calendar, inbox, travel, meeting preparation, personal arrangements, and follow-up) so they can focus their attention where it matters most. As you develop, you will be deployed onto specific client and business projects as needed in support of Analysts.

This is a role for someone who is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment. The successful candidate will be trusted with confidential information, have exceptional attention to detail, and be comfortable working independently.

The role begins as a 2–4 week temporary position, with the opportunity to extend and transition to a permanent, full-time role based on performance.

Role OverviewYour responsibilities will include:

Managing calendars, scheduling meetings, resolving conflicts, and protecting focus time.
Monitoring and managing email inboxes, including prioritizing communications and drafting responses.
Coordinating travel arrangements, itineraries, logistics, and expense reporting.
Tracking commitments, deadlines, and open items, and keeping leadership updated on outstanding items.
Capturing action items from meetings and following up until they are completed.
Following up with internal staff, clients, insurance carriers, lenders, and legal counsel.
Preparing meeting agendas, background materials, and key points.
Preparing, formatting, and proofreading correspondence, presentations, and other business documents.
Drafting emails, letters, and summaries that can go out with minimal editing.
Organizing and maintaining electronic files and records.
Researching topics as needed to support client files and leadership requests.
Helping prepare pitch decks and client presentation materials.
Assisting with insurance applications, renewals, underwriting requirements, and client-file paperwork.
Building simple trackers and organizing information in Excel.
Supporting specific projects as assigned.
Serving as a reliable, discreet point of contact for clients, partners, and staff.
Handling confidential client, financial, and personnel information with complete discretion.

Required Skills and ExperienceNon-negotiable

You are meticulous and highly organized. Your sharp eye for detail and strong time management let you balance competing tasks and shifting priorities without missing a beat.
You are comfortable with ambiguity and limited direction. You make sound decisions within your area of responsibility and keep work moving in a fast-paced environment.
You are a strong communicator. Your writing and speaking are polished and professional, so your message lands clearly every time.
You stay organized under pressure. You keep a system, and it holds when things get busy.
You handle confidential information with complete integrity. Sensitive materials are always managed appropriately and securely in your hands.

Required

Post-secondary degree with exceptional academic results (minimum cGPA of 80% or 3.7/4.0).
Ability to adapt quickly and move between a wide range of tasks, from day-to-day support to client files, research, and project work.
A self-starter and fast learner who can pick up unfamiliar topics, including life insurance and financial planning, on your own initiative.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace.
Comfortable with shifting priorities in a fast-paced, deadline-driven environment.

An asset

A valid driver's licence.
Experience managing calendars and email for a senior leader.
Exposure to financial services, insurance, or accounting.
Familiarity with CRM, project management, or AI productivity tools.

Compensation

$85,000–$95,000 per year (prorated during the temporary period).
Eligible for bonus based on individual and company performance.
Direct exposure to senior leadership and to how a high-complexity brokerage operates.

Position Type

Nature: Temporary to permanent. Begins as a 2–4 week temporary position, with the opportunity to extend and transition to a permanent, full-time role based on performance.
Time Commitment: Full-time, in-person; high-commitment position with overtime required as needed.
Work Location: Vancouver, BC.
Start Date: Immediate.

Please note: Candidates must be currently authorized to work in Canada.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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More about this job

Responsibilities

Manage senior leaders’ calendars, inboxes, travel, meetings, follow-ups, and confidential information. Prepare and proofread business materials, support client insurance files and research, maintain trackers and records, and assist with assigned projects.

Requirements

A post-secondary degree with a minimum cGPA of 80% or 3.7/4.0 is required, along with strong organization, communication, time management, discretion, and the ability to work independently amid shifting priorities. Candidates should be proficient with Microsoft Office and Google Workspace, learn unfamiliar topics quickly, and adapt across executive support, client-file, research, and project work.

Skills

Calendar Management
Email Management
Travel Coordination
Meeting Preparation
Professional Writing
Proofreading
Time Management
Organization
Attention to Detail
Confidentiality
Microsoft Office
Google Workspace
Excel
Research
Client Support
Project Coordination

Benefits

Performance-Based Bonus
Direct Exposure to Senior Leadership

Visa sponsorship

Not detected in the job text

Keywords

Life Insurance
Financial Services
Insurance Brokerage
Executive Coordination
Calendar Management
Inbox Management
Travel Coordination
Meeting Agendas
Action Item Tracking
Client Files
Insurance Applications
Policy Renewals
Underwriting
Financial Planning
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Google Workspace
CRM
Project Management Tools
AI Productivity Tools
Pitch Decks
Expense Reporting
Confidential Information

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