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Research Assistant (SRI) - Physical Sciences - Casual 2026-18777 (2026-18777)
Sunnybrook
Toronto, ON
- Other
Added 7 mins ago
UO
Sessional lecturer-FSC420H5S - Field and Lab Methods in Forensic Psychology
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- Internship
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Added 8 mins ago
MC
Commis à la bibliothèque / Library Assistant
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Ilford, MB
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Assistant Store Leader (Product & Operations) - The Domain
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Pharmacy Assistant - St. John's, NL / Assistant(e) technique en pharmacie - St. John's, NL
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- Full-time
Are you ready to make a lasting impact in specialty care? We’re seeking a dedicated and dynamic Pharmacy Assistant to join our #BestTeam at BioScript Pharmacy, where we put our patients…
Added 52 mins ago
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administrative assistant
SP Consulting
Vancouver, BC
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Compile data, statistics and other information
Added 1 hour ago
S
Administrative Assistant
Stantec
Dartmouth, NS
- Full-time
…environment? Our Buildings team is seeking an Administrative Assistant to join our Ottawa…
Added 1 hour ago
HP
Administrative Assistant
Health Partners Management Group
NB · Tinker, NB
- Full-time
SUMMARY: Serves as program assistant performing data collection, computation, interpretation, and presentation. Provides office assistance by performing various clerical and administrative…
Added 2 hours ago
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Assistant Server, Reign (Part-Time)
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Toronto, ON
- Part-time
The Assistant Server’s focus will be to act as a support in all areas of Guest service delivery. In principle, their function will be threefold; to prepare serving stations and work areas…
Added 2 hours ago
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Receptionist & Office Coordinator
Talent Edge
Vancouver, BC
- Full-time
Added 3 hours ago
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Medical Office Assistant
VyCare Medical Clinic
Vancouver, BC
- Full-time
Role Description The Medical Office Assistant is a full-time, on-site role based in Vancouver, BC. In this position, the Medical Office Assistant supports daily clinic operations by…
Added 3 hours ago
S
Research Assistant (SRI) - Evaluative Clinical Sciences - Casual 2026-18867 (2026-18867)
Sunnybrook
Toronto, ON
- Other
We are currently recruiting for a casual Research Assistant to join Dr. Antoine (Tony) Eskander’s research team. Dr. Eskander is a head and neck oncologist at Sunnybrook Health Sciences…
Added 4 hours ago
Medical Receptionist - Hys Centre - Reception (RCP)
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Edmonton, AB
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Added 5 hours ago
D
Administrative Assistant - Scotia Dental
dentalcorp
Halifax, NS · Scotia Dental
- Full-time
Added 6 hours ago
BC
Anesthesia Assistant
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Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 6 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 6 hours ago
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Scheduler
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…maintenance, preparing rotational schedules, replacing staff, accurate data entry and accurate payroll preparation and entry. All staffing and scheduling processes are completed in…
Added 6 hours ago
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Clerical Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
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Added 6 hours ago
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Manager, Finance, Performance & Analytics
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Advanced digital literacy and proficiency in Microsoft Office Suite; experience with data analytic tools, Meditech and other hospital information systems is an asset.
Added 6 hours ago
R|
Junior Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Help with the literature searches, data extraction, data management, data analysis, etc. of tuberculosis and nutrition projects;
Added 6 hours ago
MS
Executive Assistant
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Vancouver, BC
- Full-time
…its niche industrial space in their search for an Executive Assistant to the CFO. Our client is a pioneering, globally integrated leader committed to innovation, sustainability, and…
Added 6 hours ago
KW
Administrative Assistant
Kelowna Women In Business (KWIB)
Kelowna, BC
- Full-time
Kelowna Women in Business (KWIB) is seeking a proactive and detail-oriented Administrative Assistant.
Added 7 hours ago
HH
Administrative Assistant
Hamilton Health Sciences
Hamilton, ON
- Full-time
The Administrative Assistant is responsible to administratively support the Managers (Manager of Continuous Quality Improvement and the Manager of Education) of the Regional Base Hospital…
Added 7 hours ago
Subdivision Admin Assistant
Hydro One Networks Inc
Barrie, ON
…with appropriate actions and communication. Collect customer data including phone numbers, addresses, company name, development details, etc. Record data required for completion of…

Stantec

Administrative Assistant

102 - 40 Highfield Park Drive, Dartmouth, NS, B3A 0A3, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 13, 2026

Original job description

Are you someone who enjoys working as part of a supportive team, values accuracy and organization, and can manage multiple priorities in a professional environment? Our Buildings team is seeking an Administrative Assistant to join our Ottawa office.

This role is well suited to an administrative professional who is comfortable supporting a variety of people and projects, enjoys collaborating with others, and brings a practical, solutions‑oriented mindset to day‑to‑day work. You will be part of an experienced administrative team that works together to support engineers, technical staff, and leadership.

What Success Looks Like in This Role

Success in this position is built on collaboration, communication, and sound judgment. You will be expected to:

Manage your own work effectively while contributing positively to a team environment
Balance multiple requests and deadlines by setting priorities and managing expectations
Communicate clearly and professionally with internal teams, clients, and vendors
Maintain accuracy, confidentiality, and attention to detail in all administrative tasks
Be adaptable and willing to learn new systems and processes as needs evolve

A friendly, approachable attitude and a genuine interest in helping others will set you up for success.

Qualifications

Your Key Responsibilities

As part of an administrative team supporting a business centre of architects, engineers, technicians, and technologists, your responsibilities will vary day‑to‑day and may include:

Managing calendars and coordinating meetings, travel, and events
Preparing, editing, proofreading, and formatting documents such as proposals, reports, specifications, meeting minutes, and client correspondence
Assisting with project setup activities, contract documentation, and tracking required project records
Supporting the setup and administration of project collaboration tools (e.g., Teams, SharePoint), as requested
Maintaining electronic filing systems, document and equipment logs, and basic databases
Supporting special projects and leadership initiatives as assigned
Assisting with office coordination, including meeting rooms, supplies, and occasional social or team events

This role supports a wide range of administrative functions through collaboration with an established administrative team, primarily supporting business centres across Ontario, with the flexibility to assist teams in other locations as required.

Education and Experience

3yrs of administrative support experience required

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will support a team of architects and engineers by managing calendars, coordinating meetings, and preparing project documentation. They will also assist with office administration, maintain electronic filing systems, and support project collaboration tools.

Requirements

Candidates must have at least 3 years of administrative support experience. The role requires strong organizational skills, attention to detail, and the ability to communicate effectively in a professional team environment.

Skills

Administrative support
Calendar management
Meeting coordination
Document preparation
Proofreading
Formatting
Project setup
Contract documentation
Data entry
Electronic filing
Communication
Attention to detail
Organization
Collaboration
Time management
Microsoft Teams

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Calendar Management
Document Formatting
Project Administration
SharePoint
Microsoft Teams
Contract Documentation
Data Management
Office Coordination
Professional Communication
Time Management
Collaboration
Reporting
Meeting Minutes
Travel Coordination

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