Find work in Canada.

319,800 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 9 mins ago
W
Administrative Assistant - Temporary Contract (3 month Minimum)
Wajax
Fort McMurray, AB
- Full-time
As part of the Wajax team, the Administrative Assistant/Receptionist is responsible for greeting onsite visitors to the branch, answering phones, transferring calls to appropriate…
Added 23 mins ago
LA
Communications and Digital Media Assistant
Legislative Assembly of Alberta
AB · Edmonton, AB
- $49,879.96 to $63,113.7 CAD / year
- Full-time
Reporting to the Manager and Supervisor of Communications Services, the Communications and Digital Media Assistant is new to the field, is an adaptive learner and is eager to support our…
Added 39 mins ago
MU
IT Assistant B
McGill University
Harrington, QC · MacDonald Harrington
- Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 54 mins ago
HI
Commercial Lines Account Assistant, SME
HUB International
Oakville, ON
- Full-time
We’re looking for an experienced Account Assistant to support the account management workflow. This role is ideal for a candidate with strong administrative support experience and…
Added 1 hour ago
CO
Director of Planning & Development
County of Wetaskiwin No.10
Wetaskiwin, AB
- Full-time
…integral member of the Senior Leadership Team reporting to the Assistant Chief Administrative Officer, you will provide experience, direction, and mentoring to staff, prepare and monitor…
Added 1 hour ago
SH
Educational Assistant C
Sisler High School
Winnipeg, MB
- Part-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant C is responsible for providing both instructional and general assistance to individual or…
Added 1 hour ago
KG
Assistant Controller
Kelowna's Gospel Mission
Kelowna, BC
- Full-time
The Assistant Controller plays a critical role in supporting the financial operations of Kelowna’s Gospel Mission (KGM). This position is primarily responsible for managing and processing…
Added 1 hour ago
LM
Head of Department – Medical Biology Laboratory
Lacroix Médecine Privée
Quebec, QC
- Full-time
Reporting to the Laboratory Director and working closely with the two Assistant Managers, the successful candidate will be a hands-on manager, present on the shop floor and involved in…
Added 1 hour ago
TP
Financial Controller
The Portfolio Group
Toronto, ON
- $100,000 to $130,000 CAD / year
- Full-time
Monitor cash requirements, working capital, and client account reconciliations to ensure effective management of the company’s financial resources.
Added 1 hour ago
CC
Integrated Case Manager
Calgary Communities Against Sexual Abuse
AB · Calgary, Alberta
- Full-time
- Contract
…leave, for a maximum of 14 months. This position reports to the Assistant Director of Clinical Services. If you have a great attitude and possess an anti-oppressive/feminist analysis of…
Added 1 hour ago
Mechanical Engineering - Teaching Assistants (Winter 2027)
McGill University
Macdonald Eng. Bldg.
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 1 hour ago
MU
Social Media Assistant
McGill University
Montreal, QC · Bronfman Building
- Part-time
…apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 1 hour ago
AS
Business Administrator – Investment Operations
Argosy Securities Inc.
Toronto, ON
- Full-time
· Assisting with new account openings, transfers, transactions and account updates.
Added 1 hour ago
D
Administrative assistant
Desjardins
Montreal, QC
- Full-time
As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a…
Added 1 hour ago
S
Administrative Assistant - Geomatics
Stantec
Ottawa, ON
- Full-time
Our Geomatics group is seeking a full-time, highly motivated, and adaptable Administrative Assistant to join our Ottawa office. In this role, you will have the opportunity to work alongside…
Added 1 hour ago
Executive Administrator - Corporate Affairs
Hydro One Networks Inc
Toronto, ON
We are seeking a highly organized, proactive Administrative Assistant to support the three directors that lead our Communications, Marketing and Research and Insights teams in a fast-paced,…
Added 1 hour ago
Assistant Route Service Sales Representative - Temporary
Cintas
Ottawa, ON
Cintas is seeking an Assistant Route Service Sales Representative. Responsibilities include providing route service to a set customer base, through the pick-up and delivery of uniforms and…
Added 1 hour ago
Assistant Route Service Sales Representative
Cintas
Ottawa, ON
Cintas is seeking an Assistant Route Service Sales Representative. Responsibilities include providing route service to a set customer base, through the pick-up and delivery of uniforms and…
Added 2 hours ago
C
Assistant Accountant
Concept2
Kingston, ON
- $30 to $34 CAD / hour
- Part-time
…composite racing oars, is seeking a detail-oriented and organized Assistant Accountant to support its finance and accounting activities in Kingston, Ontario. This part-time position helps…
Added 2 hours ago
SD
Part Time Intervenor to Support People Who Are Deafblind
Sensity Deafblind and Sensory Support Network of Canada
Caistorville, ON
- Part-time
Benefit plan including a health spending account.
Added 2 hours ago
SD
Full Time Intervenor to Support People Who Are Deafblind
Sensity Deafblind and Sensory Support Network of Canada
Caistorville, ON
- Full-time
Benefit plan including a health spending account.
Added 2 hours ago
SH
Educational Assistant D
Sisler High School
Winnipeg, MB
- Full-time
Under the supervision and direction of the Principal and/or designate, the Educational Assistant D is responsible for providing both instructional and general assistance to individual or…
Added 2 hours ago
SH
Educational Assistant D
Sisler High School
Winnipeg, MB
- Contract
Under the supervision and direction of the Principal and/or designate, the Educational Assistant D is responsible for providing both instructional and general assistance to individual or…
Added 2 hours ago
Administrative Assistant, FGPS
Wilfrid Laurier University
Waterloo, ON
The Administrative Assistant (Graduate and Postdoc Studies) is responsible for a broad range of student support and administrative functions to support the Faculty of Graduate and…
Added 3 hours ago
SC
Accounting Manager
Scout Campers
Abbotsford, BC
- Full-time
Prepare and review journal entries, account reconciliations, accruals, prepaid expenses, fixed assets, and other balance sheet accounts.

Stantec

Administrative Assistant - Geomatics

300-1331 Clyde Avenue, Ottawa, ON, K2C 3G4, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Working hours: 20 hours per week
Posting language: English
Posted: Oct 5, 2026

Original job description

Your Opportunity

Our Geomatics group is seeking a full-time, highly motivated, and adaptable Administrative Assistant to join our Ottawa office. In this role, you will have the opportunity to work alongside a group of multidisciplinary professionals to help support the operations of the business center.

Your Key Responsibilities

Supporting the business development team by preparing proposals, tenders, and keeping pursuits on track
Provide professional administrative, operational and project related assistance to the management team within the Geomatics group
Perform general office duties including, but not limited to: proof reading and formatting correspondence, use of company templates and ability to customize them for a particular use if needed, assisting with proposal preparation, scheduling meetings, organizing/maintaining office files, processing and preparing submittal packages
Complete land titles searches using Geowarehouse and Terraview
Preparing reports and financial data
Invoice processing, timecard administration, equipment charge-outs and expense claim completion
Maintaining a well-organized electronic and paper filing system and overall record management
Manage proposal pursuit information on the company Pipeline
Adding and updating resumes on the internal company directory

Qualifications

Your Capabilities and Credentials

You are an effective “team player” who has an ability to work with little or no supervision, multi-task and can work effectively in an environment with competing priorities and confidential/sensitive issues. As a self-motivated individual, you excel at working independently and also enjoy a team environment.

Additional qualification details include:

Proficiency in MS Office applications and presentation support tools, specifically Excel (intermediate/advanced), Word, Outlook, PowerPoint and Adobe Acrobat Pro
Proven experience developing responses to detailed requests for proposals (RFPs)
Experience and ability in learning and adapting to programs and processes quickly
Excellent organizational and time management skills
Excellent written and verbal communication and interpersonal skills
Good understanding of how to create, maintain and retrieve information quickly and effectively
Strong writing skills, including proofreading skills and typing accuracy
Must have the ability to work independently and in cooperation with a larger regional team.
Enjoy working with different personality styles and management levels, both in person and across geographies.
Must thrive working assertively in a deadline-driven environment
Previous exposure to projects in the AEC services sector is desirable, with land surveying / geomatics experience strongly preferred

Education and Experience

Minimum 5 years’ administrative and project coordination experience within a consulting company

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will support the Geomatics group by preparing proposals, tenders, and managing project-related documentation. They will also perform general office duties, including financial data processing, scheduling, and maintaining electronic and paper filing systems.

Requirements

Candidates must have at least 5 years of administrative and project coordination experience, preferably within the AEC or land surveying sector. Proficiency in MS Office applications and strong written communication skills are essential for this role.

Skills

Administrative support
Project coordination
Proposal preparation
Technical writing
Proofreading
Microsoft Office
Excel
Word
Outlook
PowerPoint
Adobe Acrobat Pro
Time management
Organizational skills
Data entry
Record management
Communication

Benefits

Health insurance
Dental insurance
Vision insurance
Wellness program
Health care spending account
Wellness spending account
Employee stock purchase program
Group tax-free savings account
Life insurance
Accidental death & dismemberment insurance
Short-term disability plan
Long-term disability plan
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Geomatics
Proposal preparation
Tenders
Geowarehouse
Terraview
AEC services
Land surveying
Project coordination
Financial data
Invoice processing
Timecard administration
Record management
Pipeline
MS Office
Excel
Word
Outlook
PowerPoint
Adobe Acrobat Pro
RFP
Consulting
Hybrid
Stantec

Report this job