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Added 12 mins ago
WH
Quality Improvement Coordinator
Wellness HealthCare
AB
- Full-time
General Summary:An exempt position responsible for directing and coordinating quality management efforts, including development, implementation, education, data collection, and analysis.
Added 12 mins ago
O
Office Manager, Executive Leadership Support
Optum
Richmond, BC
- Full-time
…expertise in the industry and innovative technology empower us to help organizations reduce costs while improving risk management, quality and revenue growth. Ready to help us deliver…
Added 12 mins ago
CD
Guidance Counselor (Adult General Education)
Centre de services scolaire Marguerite-Bourgeoys - CSSMB
Westmount, QC
- Full-time
The guidance counselor in adult general education will be part of an experienced team focused on the success and perseverance of students by supporting them in their educational paths and…
Added 13 mins ago
Clerk, Grade 5 (Accounts Payable)
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
Respond to general enquiries in person and on the telephone.
Added 13 mins ago
IL
Accounting Assistant
Isidore landscapes Inc.
Richmond, BC
- Full-time
We are looking for an Accounting Assistant to help keep up with our increasing workload. We are looking for goal-oriented people who have a passion for their work and who can flourish…
Added 27 mins ago
CI
Orthopaedic Surgeon
Calian in Space & Technology
AB · Edmonton, AB
- Full-time
At Calian, we help organizations overcome obstacles, manage risks, and drive progress. Since 1982, we’ve grown from a small consulting firm into a trusted global company across defence,…
Added 27 mins ago
P
Pet Groomer & Salon Trainer
PetSmart
AB · Edmonton, AB
- Full-time
Responsible for pet parent experience and the outcomes of interactions conducted over the telephone, in person or online, and responding to general pet parent concerns.
Added 28 mins ago
S
Administrateur(-trice) de contrats / Contracts Administrator
Smardt
Dorval, QC
- Full-time
Added 28 mins ago
BG
Financial Analyst
Brandt Group of Companies
Calgary, AB
- Full-time
Retirement savings programs: Company matching pension and RRSP programs to help you invest in your future.
Added 28 mins ago
EC
Développeur(euse) QA / QA Developer
Eaton Corporation
Brossard, QC
- Full-time
Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business…
Added 40 mins ago
UO
Contracts Specialist - Legal services, Office of General Counsel
University of Calgary
Calgary, AB
- Contract
The Legal Services within the Office of General Counsel invites applications for a Contracts Specialist. This Full-time Fixed Term position is for approximately 12 months (based on length…
Added 40 mins ago
PC
Legal Counsel (12-month Term)
Payments Canada
ON · Ontario, Canada
- $105,750 to $176,250 CAD / year
- Contract
…business day! If you are passionate about payments and want to help ensure that these financial transactions in Canada are carried out safely and securely, working with us is for…
Added 42 mins ago
T
Project Cost Analyst
TransLink
Vancouver, BC
- Full-time
…vibrant city? At TransLink, one of BC’s Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence. Put your future in…
Added 42 mins ago
TN
Business Development Specialist
True North Manufacturing Inc.
Midland, ON
- Contract
…industries, including the conflow process model, our products help to greatly reduce costs and lead-time while simultaneously improving…
Added 42 mins ago
T
Project Cost Analyst
TransLink
Vancouver, BC · Greater Vancouver, BC
- $6,351 to $7,617 CAD / month
- Full-time
…vibrant city? At TransLink, one of BC’s Top Employers, you'll help make Metro Vancouver a better place to live, built on transportation excellence. Put your future in…
Added 42 mins ago
MI
Service Clerk - Part Time
Metro Inc.
Ottawa, ON
- Part-time
Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Our front-end team is fundamental to…
Added 42 mins ago
MI
Meat Cutter - Full Time
Metro Inc.
Ottawa, ON · Nepean, ON
- Full-time
Be in the action and help make the difference when serving our customers. Become a brand ambassador and share your passion for food with our customers! Our Meat team is fundamental to…
Added 42 mins ago
1
Certified Dental Assistant- Calgary, AB - 12605
123Dentist
Calgary, AB
- $25 to $35 CAD / hour
- Full-time
Provide dynamic chairside assistance to dentists during general and restorative procedures. Welcome and seat patients, review health histories, and prepare them for treatment. Capture…
Added 42 mins ago
S
Administrateur(-trice) de contrats / Contracts Administrator
Smardt
Dorval, QC
- Full-time
Added 43 mins ago
C
Part-Time Hardware Clerk I
Co-op
North Battleford, SK
- Part-time
…that keeps 100% of its profits in your community. Our profits help to provide great jobs, build welcoming facilities and support local groups and charitable organizations that make our…
Added 43 mins ago
C
Part-Time Project Service Clerk I
Co-op
North Battleford, SK
- Part-time
…that keeps 100% of its profits in your community. Our profits help to provide great jobs, build welcoming facilities and support local groups and charitable organizations that make our…
Added 43 mins ago
Commercial Sales Associate
Sherwin-Williams
Kingston, ON
Added 43 mins ago
Underwriting Associate (Property)
Swiss Re
Toronto, ON
…and clerical procedures including handling files and records, general economic and accounting principles, and principles and processes for providing customer service. This includes meeting…
Added 43 mins ago
B
Assistant Branch Manager
BMO
Sudbury, ON
- Full-time
General knowledge of retail banking products and services.
Added 56 mins ago
HM
Family Practitioner/General Practitioner
Health Match BC
Langley (District), BC · City of Langley, BC
- Full-time
…for consultative services which has multiple specialists to help with patient care: Including internal medicine, geriatrics, rheumatology, orthopedic surgery, psychiatry, optometry, and…

Stantec

Administrative Assistant - Geomatics

300-1331 Clyde Avenue, Ottawa, ON, K2C 3G4, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Working hours: 20 hours per week
Posting language: English
Posted: Oct 5, 2026

Original job description

Your Opportunity

Our Geomatics group is seeking a full-time, highly motivated, and adaptable Administrative Assistant to join our Ottawa office. In this role, you will have the opportunity to work alongside a group of multidisciplinary professionals to help support the operations of the business center.

Your Key Responsibilities

Supporting the business development team by preparing proposals, tenders, and keeping pursuits on track
Provide professional administrative, operational and project related assistance to the management team within the Geomatics group
Perform general office duties including, but not limited to: proof reading and formatting correspondence, use of company templates and ability to customize them for a particular use if needed, assisting with proposal preparation, scheduling meetings, organizing/maintaining office files, processing and preparing submittal packages
Complete land titles searches using Geowarehouse and Terraview
Preparing reports and financial data
Invoice processing, timecard administration, equipment charge-outs and expense claim completion
Maintaining a well-organized electronic and paper filing system and overall record management
Manage proposal pursuit information on the company Pipeline
Adding and updating resumes on the internal company directory

Qualifications

Your Capabilities and Credentials

You are an effective “team player” who has an ability to work with little or no supervision, multi-task and can work effectively in an environment with competing priorities and confidential/sensitive issues. As a self-motivated individual, you excel at working independently and also enjoy a team environment.

Additional qualification details include:

Proficiency in MS Office applications and presentation support tools, specifically Excel (intermediate/advanced), Word, Outlook, PowerPoint and Adobe Acrobat Pro
Proven experience developing responses to detailed requests for proposals (RFPs)
Experience and ability in learning and adapting to programs and processes quickly
Excellent organizational and time management skills
Excellent written and verbal communication and interpersonal skills
Good understanding of how to create, maintain and retrieve information quickly and effectively
Strong writing skills, including proofreading skills and typing accuracy
Must have the ability to work independently and in cooperation with a larger regional team.
Enjoy working with different personality styles and management levels, both in person and across geographies.
Must thrive working assertively in a deadline-driven environment
Previous exposure to projects in the AEC services sector is desirable, with land surveying / geomatics experience strongly preferred

Education and Experience

Minimum 5 years’ administrative and project coordination experience within a consulting company

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will support the Geomatics group by preparing proposals, tenders, and managing project-related documentation. They will also perform general office duties, including financial data processing, scheduling, and maintaining electronic and paper filing systems.

Requirements

Candidates must have at least 5 years of administrative and project coordination experience, preferably within the AEC or land surveying sector. Proficiency in MS Office applications and strong written communication skills are essential for this role.

Skills

Administrative support
Project coordination
Proposal preparation
Technical writing
Proofreading
Microsoft Office
Excel
Word
Outlook
PowerPoint
Adobe Acrobat Pro
Time management
Organizational skills
Data entry
Record management
Communication

Benefits

Health insurance
Dental insurance
Vision insurance
Wellness program
Health care spending account
Wellness spending account
Employee stock purchase program
Group tax-free savings account
Life insurance
Accidental death & dismemberment insurance
Short-term disability plan
Long-term disability plan
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Geomatics
Proposal preparation
Tenders
Geowarehouse
Terraview
AEC services
Land surveying
Project coordination
Financial data
Invoice processing
Timecard administration
Record management
Pipeline
MS Office
Excel
Word
Outlook
PowerPoint
Adobe Acrobat Pro
RFP
Consulting
Hybrid
Stantec

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