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Added 2 mins ago
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Stantec

Administrative Assistant - Geomatics

300-1331 Clyde Avenue, Ottawa, ON, K2C 3G4, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Working hours: 20 hours per week
Posting language: English
Posted: Oct 5, 2026

Original job description

Your Opportunity

Our Geomatics group is seeking a full-time, highly motivated, and adaptable Administrative Assistant to join our Ottawa office. In this role, you will have the opportunity to work alongside a group of multidisciplinary professionals to help support the operations of the business center.

Your Key Responsibilities

Supporting the business development team by preparing proposals, tenders, and keeping pursuits on track
Provide professional administrative, operational and project related assistance to the management team within the Geomatics group
Perform general office duties including, but not limited to: proof reading and formatting correspondence, use of company templates and ability to customize them for a particular use if needed, assisting with proposal preparation, scheduling meetings, organizing/maintaining office files, processing and preparing submittal packages
Complete land titles searches using Geowarehouse and Terraview
Preparing reports and financial data
Invoice processing, timecard administration, equipment charge-outs and expense claim completion
Maintaining a well-organized electronic and paper filing system and overall record management
Manage proposal pursuit information on the company Pipeline
Adding and updating resumes on the internal company directory

Qualifications

Your Capabilities and Credentials

You are an effective “team player” who has an ability to work with little or no supervision, multi-task and can work effectively in an environment with competing priorities and confidential/sensitive issues. As a self-motivated individual, you excel at working independently and also enjoy a team environment.

Additional qualification details include:

Proficiency in MS Office applications and presentation support tools, specifically Excel (intermediate/advanced), Word, Outlook, PowerPoint and Adobe Acrobat Pro
Proven experience developing responses to detailed requests for proposals (RFPs)
Experience and ability in learning and adapting to programs and processes quickly
Excellent organizational and time management skills
Excellent written and verbal communication and interpersonal skills
Good understanding of how to create, maintain and retrieve information quickly and effectively
Strong writing skills, including proofreading skills and typing accuracy
Must have the ability to work independently and in cooperation with a larger regional team.
Enjoy working with different personality styles and management levels, both in person and across geographies.
Must thrive working assertively in a deadline-driven environment
Previous exposure to projects in the AEC services sector is desirable, with land surveying / geomatics experience strongly preferred

Education and Experience

Minimum 5 years’ administrative and project coordination experience within a consulting company

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will support the Geomatics group by preparing proposals, tenders, and managing project-related documentation. They will also perform general office duties, including financial data processing, scheduling, and maintaining electronic and paper filing systems.

Requirements

Candidates must have at least 5 years of administrative and project coordination experience, preferably within the AEC or land surveying sector. Proficiency in MS Office applications and strong written communication skills are essential for this role.

Skills

Administrative support
Project coordination
Proposal preparation
Technical writing
Proofreading
Microsoft Office
Excel
Word
Outlook
PowerPoint
Adobe Acrobat Pro
Time management
Organizational skills
Data entry
Record management
Communication

Benefits

Health insurance
Dental insurance
Vision insurance
Wellness program
Health care spending account
Wellness spending account
Employee stock purchase program
Group tax-free savings account
Life insurance
Accidental death & dismemberment insurance
Short-term disability plan
Long-term disability plan
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Geomatics
Proposal preparation
Tenders
Geowarehouse
Terraview
AEC services
Land surveying
Project coordination
Financial data
Invoice processing
Timecard administration
Record management
Pipeline
MS Office
Excel
Word
Outlook
PowerPoint
Adobe Acrobat Pro
RFP
Consulting
Hybrid
Stantec

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