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Stantec

Construction Contract Administrator - Mechanical

200-325 25th Street SE, Calgary, AB, T2A 7H8, Canada

Job type: Full-time
Working hours: 20 hours per week
Posting language: English
Posted: Sep 18, 2026

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Original job description

Your Opportunity

Stantec is currently seeking a Mechanical Construction Administrator to join our Buildings Business Unit based in Calgary and delivering projects in the Alberta region.

As a Construction Administrator, you will be part of an integrated multidisciplinary team. The CA interprets and administers construction contracts and ensures project work is completed in accordance with the contract documents, design drawings, and specifications. This is achieved through effective management of construction contract administration processes You will be responsible for oversight of the construction phase of projects from contract award through mobilization, active construction, commissioning, turnover, closeout, and the warranty period. The CA may be engaged during the design and preconstruction phases to identify and address potential issues in advance of construction.

The ideal candidate is a proactive problem-solver with strong technical expertise, exceptional communication skills, and a passion for building construction that achieves our client’s cost, schedule, quality, and safety objectives.

Your Key Responsibilities

Interpret and administer construction contracts and ensure the project work is completed in accordance with the contract documents, design drawings, and specifications.
Serve as the primary liaison between the engineers and architects, owner, project managers, general contractors, subconsultants, and other project stakeholders during construction.
Chair construction meetings and prepare meeting minutes or summaries. Identify recurring issues, design conflicts, and potential construction risks, escalating critical items to project leadership as appropriate. Supporting project leadership, including the Project Manager and Design Lead, in construction-phase decision-making
Management of RFI process including receiving and prioritizing of contractor RFIs. Maintain logs, track status and ensure timely responses. Coordinate multidisciplinary reviews with architects, engineers, and specialty consultants to obtain comments as required. Coordinate design clarifications and technical responses between the contractor and design disciplines.
Review of Contractor submittals including shop drawings, product data, mock-ups, samples, and technical data to ensure conformance with contract documents, design drawings and specifications. Maintain logs, track status and ensure timely responses. Coordinate multidisciplinary review comments as required.
Conduct regular site visits to observe construction progress and validate general conformance of work or to witness testing and commissioning events. Monitor workmanship quality. Identify and document any deficiencies, non-conforming work, or quality concerns. Prepare field review reports. Maintain logs, track status and ensure timely responses. Verify and corrective action that is noted as completed by the contractor. Coordinate multidisciplinary site reviews and reporting as required.
Monitor construction schedule to maintain a clear understanding of construction progress, schedule status, and upcoming milestones. Track critical path. Assess progress against schedule and identify delays and risks including procurement impacts. Communicate key updates and risks to the project team.
Manage Change Processes. Review proposed changes for schedule impacts. Coordinate input for, and prepare project change documents including Site Instructions, Change Directives, Contemplated Change Notices, and Change Orders. Support evaluation of change order pricing.
Coordinate multidisciplinary review comments as required Maintain logs, track status and ensure timely responses.
Review progress payment applications and provide recommendations for payment and holdback. Verify work completed and validate quantities including stored materials claims.
Provide support during the warranty period. Collect warranties Track warranty issues and claims, coordinate corrective work, and conduct warranty reviews and final warranty inspections to verify repairs.
Provide support for turnover documentation and project closeout including reviewing O&M manuals, training documentation and as-built documentation. Conduct substantial performance inspections and verify completion of contract requirements. Support owner training sessions. Coordinate commissioning activities, witness equipment testing, track commissioning deficiencies and resolution. Coordinate final inspections. Confirm final testing records. Support final payment certification.

Qualifications

Your Capabilities and Credentials

Strong knowledge of procurement and contracting principles, methods, procedures, practices, and construction contracts. Working knowledge of CCDC contracts and project delivery methods
A solid understanding of construction means and methods and ability to identify constructability issues
Working knowledge of personal computers, mobile devices. Familiarity with construction management and document control platforms (e.g., Newforma, Procore, Aconex, Autodesk Build) Proficiency with Microsoft Office Suite, AutoCAD, Adobe, Bluebeam, and other related tools is preferred.
Working knowledge of relevant engineering principles, applicable legislation, standards, and scheduling practices.
Ability to read and interpret drawings and specifications recognize code and specification compliance issues
Valid driver's license and ability to travel to project sites. Regional travel is required to support site observations, construction meetings, and project delivery and may, at times, involve consecutive days on site.
Ability to promote collaboration and timely decision-making to support overall project delivery and schedule objectives.
Ability to maintain accurate construction administration records and project documentation collaboratively with document control personal and document control systems.
Ability to coordinate cross-discipline construction contract administration teams in support of coordinated project delivery during the construction phase. Ability to coordinate the efforts of others to accomplish project objectives.
Sound judgment and strong analytical and problem-solving abilities.
Effective interpersonal, negotiation, presentation, verbal, and written communication skills.
Demonstrated organizational, administrative, and decision-making skills, with the ability to manage changing priorities and project deadlines.

Education and Experience

Minimum 5 years of demonstrated experience in construction administration for construction-phase project delivery working with general contractors and multi-disciplined design teams on large-scale commercial, institutional, municipal, or industrial projects is preferred.
Certified Construction Contract Administrator (CCCA) designation would be considered an asset.
Candidates must be eligible to undergo security screening, which may include background checks, identity verification, and disclosure of personal history in accordance with Government of Canada security screening requirements.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may require travel and include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

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More about this job

Responsibilities

The Construction Administrator interprets and administers mechanical construction contracts to ensure project work aligns with design drawings and specifications. They serve as the primary liaison between stakeholders, manage RFIs and submittals, conduct site visits, and oversee project closeout and warranty processes.

Requirements

Candidates should have at least 5 years of experience in construction administration for large-scale projects and possess strong knowledge of CCDC contracts and procurement principles. Proficiency in construction management software and the ability to interpret complex technical drawings and specifications are essential.

Skills

Mechanical engineering principles
CCDC contracts
Project delivery
RFI management
Shop drawing review
Site inspection
Construction scheduling
Change order management
Commissioning
Project closeout
Technical communication
Problem-solving
Document control
Multidisciplinary team coordination

Benefits

Health insurance
Dental plan
Vision plan
Wellness program
Health care spending account
Wellness spending account
Employee stock purchase program
Group tax-free savings account
Life insurance
Accidental death & dismemberment insurance
Short-term disability plan
Long-term disability plan
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Mechanical
Stantec
Buildings Business Unit
CCDC
Newforma
Procore
Aconex
Autodesk Build
AutoCAD
Bluebeam
Microsoft Office Suite
Procurement
Commissioning
Shop Drawings
RFI
Change Orders
Warranty
O&M Manuals
Substantial Performance
Site Instructions
Construction Management
Document Control
Multidisciplinary
Engineering
Architecture
Project Delivery
Quality Assurance
Safety Objectives
Technical Expertise

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