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Added 6 mins ago
HT
Financial Manager (CSM)
Husky Technologies
Bolton, ON
- Full-time
We are seeking an experienced Financial Leader that can work with various stakeholders within the Finance and Accounting function as well as our Customer Service organization. This…
Added 21 mins ago
AH
Senior Operating Officer, Northeast Corridor and Site Lead
Alberta Health Services
Fort McMurray, AB
- Full-time
Help shape the future of healthcare in Alberta! Alberta Health Services (AHS) is seeking a visionary, strategic leader for the role of Senior Operating Officer (SOO) - Northeast Corridor…
Added 21 mins ago
TR
Permitting and Regulatory Compliance Specialist
Tecnicas Reunidas
Calgary, AB
- Full-time
Técnicas Reunidas Canada E&C is part of the Técnicas Reunidas Group, a global leader in engineering, procurement and construction services for energy and large scale industrial projects is…
Added 21 mins ago
BT
Senior Manager, Small Business Services
Baker Tilly Canada
Winnipeg, MB
- Full-time
We are also open to developing the right candidate into a future leader and will look for Partnership opportunities for the candidate that can showcase exceptional customer service, have a…
Added 21 mins ago
D
Team Leader
Dollarama
Grande Prairie, AB
- Full-time
As part of the management team, the Team Leader provides support to the Store Manager and Assistant Store Manager in overseeing daily retail store operations.
Added 21 mins ago
A
Validation Specialist
Actalent
Cambridge, ON
- $35 to $50 CAD / hour
- Contract
3+ years of validation engineering experience in a GMP-regulated environment.
Added 21 mins ago
A
Validation Specialist
Actalent
Cambridge, ON
- $35 to $50 CAD / hour
- Contract
3+ years of validation engineering experience in a GMP-regulated environment.
Added 22 mins ago
A
Electronics Engineer
Actalent
Oakville, ON
- $40 to $50 CAD / hour
- Contract
35+ years of experience in hardware and device testing in an electronics engineering environment.
Added 22 mins ago
A
System Administrator
Actalent
Vancouver, BC
- $85,000 to $125,000 CAD / year
- Full-time
The role is based in Vancouver, BC, and offers a hybrid working model. The work environment provides exposure to enterprise-grade virtualization, server, identity, and cloud platforms…
Added 22 mins ago
A
Technical Documentation & BOM Specialist
Actalent
Ottawa, ON
- $30 to $50 CAD / hour
- Contract
The role involves working within a dynamic and innovative environment focused on next-generation high-speed networking technology. The engineer will be responsible for inspecting,…
Added 22 mins ago
K
Assistant Store Manager - Halifax Shopping Centre
Knix
Halifax, NS
- Full-time
You lead from the floor, balancing operational excellence with genuine human connection in a fast-paced environment. Coaching and developing people energizes you! Working with your Store…
Added 22 mins ago
G
Conseiller ou Conseillère, Développement des compétences
GIRO
Montreal, QC
- Full-time
Join a Quebec software company that is an international leader
Added 22 mins ago
Director, Client Relationships Eastern Canada
The Canada Life Assurance Company
Halifax, NS · London, ON · Toronto, ON
Acting as a senior leader and trusted partner, you will collaborate closely with Workplace Retirement & Savings partners and key stakeholders to strengthen client relationships, support…
Added 36 mins ago
GT
Goway FAM and Executive Travel Planner
Goway Travel
Toronto, ON
- Full-time
If you thrive in a fast-paced environment and possess strong travel system expertise, excellent English communication, and exceptional attention to detail, join us in delivering seamless…
Added 51 mins ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
Saskatoon, SK
- Full-time
…performance, and operational excellence, while helping create an environment where our teams can grow and…
Added 51 mins ago
WI
Director, Geotechnical Engineering Prairies & North
WSP in Canada
AB · Edmonton, AB
- Full-time
…performance, and operational excellence, while helping create an environment where our teams can grow and…
Added 51 mins ago
CC
Technical Support Analyst
Colas Canada Inc.
St. Albert, AB
- Full-time
…Denver, Colorado. Colas ISS strives to make Colas an industry leader through developing custom mobile applications and business intelligence tools, supporting core applications, maintaining…
Added 51 mins ago
VA
Security Manager
Vaccine and Infectious Disease Organization (VIDO)
Saskatoon, SK
- Full-time
The Vaccine and Infectious Disease Organization (VIDO) is a University of Saskatchewan Research Centre and a global leader in infectious disease research and vaccine development for human…
Added 51 mins ago
RH
Director of Operations
RNS Health Care Services Inc.
Aurora, ON
- Full-time
…Operations, Nursing & Rehab Services, and Performance Management. Working closely with the President/CEO and Executive Leadership Team, the Director of Operations will drive operational…
Added 51 mins ago
D
Assistant Team Leader
Dollarama
Regina, SK
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 51 mins ago
D
Team Leader
Dollarama
Chilliwack, BC
- $19.4 to $19.99 CAD / hour
- Full-time
As part of the management team, the Team Leader provides support to the Store Manager and Assistant Store Manager in overseeing daily retail store operations.
Added 51 mins ago
D
Assistant Team Leader
Dollarama
Grimsby, ON
- $18.1 to $18.6 CAD / hour
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 51 mins ago
D
Assistant Team Leader
Dollarama
Winnipeg, MB
- Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 1 hour ago
OH
Executive Vice President, Provincial Clinical Programs
Ontario Health | Santé Ontario
ON · Ontario, Canada
- Full-time
A strategic and analytically strong leader, they can assess organizational capacity, establish priorities, and make difficult choices in a constrained environment. They understand how…
Added 1 hour ago
A
Gameplay Designer 2 [AQ-24486]
Aquent
Vancouver, BC
- $48 to $52 CAD / hour
- Contract
Experience working effectively in a collaborative, cross-discipline development environment.

Stantec

Document Controller

200-325 25th Street SE, Calgary, AB, T2A 7H8, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Experience: 1-3 years of experience in an administrative role (project experience an asset)
Working hours: 20 hours per week
Posting language: English
Posted: Oct 28, 2026

Original job description

Your Opportunity

Your role will be to provide administrative support to our team through a variety of functions related to design, construction, and project management, but with an emphasis on supporting the construction contract administration team with document control through the construction phase.

Your Key Responsibilities

Track, log and distribute deliverables during the construction phase of projects
Coordinate with all disciplines to assist with updating logs and providing updates on deliverables
Maintain project team directories, file emails, and communicate changes or process updates to the team both internally and externally
Assist project teams in preparing change management documentation and certificates of payment for multiple projects
Prepare weekly updates and logs to the team for project coordination on deliverables
Assist in tracking project management deliverables across multiple projects
Assist in assembling and executing contractual agreements
Assist with Quality Control and Quality Assurance related to contract administration and project management deliverables
Attend meetings and work cooperatively with all team members
Adhere to corporate policies and procedures for both Stantec and the client
Other administrative duties as required

Qualifications

Your Capabilities and Credentials

Proficient in MS Office Suite, including Word, Excel as well as Teams and SharePoint
Proficient in Blue Beam and working experience in a document control platform such as Newforma (or Onware etc)
Strong organizational and time management skills, with the ability to prioritize and organize multiple concurrent assignments
Excellent written and verbal communication skills
High attention to detail
Ability to perform effectively under pressure in a dynamic and fast-paced environment
Capable of performing repetitive tasks with a high level of proficiency and accuracy
Must be willing and able to take initiative when needed
Willingness to learn and accept feedback

Education and Experience

1-3 years of experience in an administrative role (project experience an asset)

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

About Stantec

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Apply About employer

More about this job

Responsibilities

The role involves providing administrative support to the construction contract administration team by tracking, logging, and distributing project deliverables. You will also assist in preparing change management documentation, maintaining project directories, and ensuring quality control across multiple projects.

Requirements

Candidates must have 1-3 years of administrative experience and proficiency in MS Office, Blue Beam, and document control platforms like Newforma. Strong organizational skills, attention to detail, and the ability to work in a fast-paced environment are essential.

Skills

Document control
Administrative support
Project management
MS Office Suite
Blue Beam
Newforma
SharePoint
Microsoft Teams
Change management
Quality control
Quality assurance
Organizational skills
Time management
Communication skills
Attention to detail

Benefits

Health insurance
Dental insurance
Vision insurance
Wellness program
Health care spending account
Wellness spending account
Employee stock purchase program
Group tax-free savings account
Life insurance
Accidental death & dismemberment insurance
Short-term disability plan
Long-term disability plan
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid time off

Visa sponsorship

Not detected in the job text

Keywords

Document Controller
Construction
Contract Administration
Project Management
Administrative Support
MS Office
Blue Beam
Newforma
SharePoint
Microsoft Teams
Quality Control
Quality Assurance
Change Management
Deliverables
Engineering
Architecture
Sustainability
Infrastructure
Data Management
File Management
Corporate Policies
Client Relations
Time Management
Communication
Reporting

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