Jobs in Canada

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Added 2 months ago
AA
Sales Administrator
Alberta AG Centre
Calgary, AB
- Full-time
Reporting to the Sales Controller, the Sales Administrator supports the Territory and Regional Sales Managers across Alberta Ag Centre’s six Southern Alberta dealerships.
Added 2 months ago
W
Material Controller II
Worley
Moose Jaw, SK
- Full-time
Valid Class 5 driver’s licence required
Added 2 months ago
Identity and Access Management Specialist
Gates Corporation
Brantford, ON
Document processes, configurations, and procedures
Added 2 months ago
MC
Document Control Coordinator - Michels Canada
Michels Canada
Vancouver, BC
- Full-time
The Document Control Coordinator is responsible for ensuring the accurate, timely, and controlled management of all project documentation. This role supports project teams by maintaining…
Added 2 months ago
M
NOC Communications Controller
Metrolinx
Canada
- Full-time
Document incidents through an Incident Management software.
Added 2 months ago
Document Control Coordinator - Michels Canada
Michels Corporation
Vancouver, BC
The Document Control Coordinator is responsible for ensuring the accurate, timely, and controlled management of all project documentation. This role supports project teams by maintaining…
Added 4 months ago
Document Controller
Alstom
Toronto, Ontario
Could you be the full-time Documentation Controller in Toronto, ON we’re looking for?
Added 2 months ago
Q
Senior Director, Technology
Qualcomm
Ottawa, ON
- Full-time
…and/or analog), optimize, verify, validate, implement, and document IP (block/SoC) development for a variety of high performance, high quality, low power world class products. Qualcomm…
Added 4 months ago
IP
Project Coordinator, Ontario
Iconic Power Systems Inc.
Mississauga, Ontario
- $70,000 to $75,000 CAD / year
Must hold a valid Class G Drivers License
Added 4 months ago
H
Architectural Senior Project Manager
HDR
Ottawa, ON
- Full-time
Work with Business/Accounting Manager or Project Controller and Department Manager for project reviews and with company management as needed
Added 4 months ago
H
Architectural Senior Project Manager
HDR
Ottawa, ON
- Full-time
Work with Business/Accounting Manager or Project Controller and Department Manager for project reviews and with company management as needed
Added 4 months ago
Document Controller
Alstom
Toronto, Ontario
Could you be the full-time Documentation Controller in Toronto, ON we’re looking for?
Added 7 months ago
EG
Project Controls Lead
Egis Group
Hamilton, Ontario
- $130,000 to $150,000 CAD / year
- Full-time
The Senior Project Controller is a senior, hands-on project controls professional responsible for delivering integrated controls across cost, schedule, progress measurement, change, risk,…
Added 6 months ago
C
Lead Telecom Engineer - Electrical Utilities
CIMA+
Mississauga, Ontario · Guelph, Ontario
- $108,080 to $148,610 CAD / year
- Full-time
Clearly and comprehensively document the architecture and solutions implemented.
Added 4 months ago
P
Senior Accountant / Finance Manager
Passage
Toronto, Ontario
- Full-time
…We’re looking for someone who wants to grow quickly into a Controller role and is eager to take full ownership of financial operations as the company scales. If you thrive in unstructured…
Added 5 months ago
ME
Controller | Accountant
Miles Employment Group
Burnaby, BC
- Full-time
We are seeking an experienced, hands-on Controller to join a growing and dynamic organization operating within the forestry, manufacturing, sawmill, logistics, and industrial sectors.
Added 5 months ago
Finance - Senior Accountant
Wirelessdna
Toronto, Ontario
Hybrid work model requiring 3 days per week onsite
Added 5 months ago
S
Document Controller
Stantec
North Bay, Ontario
- Full-time
The Document Controller is responsible for the effective management, control, and distribution of project documentation throughout the full project lifecycle. This role ensures that all…
Added 5 months ago
AW
Contrôleur des matériaux (Expedition reception) - Material controller (Shipping receiving)
AJ Walter Aviation
Montreal, Quebec
- Full-time
Perform deliveries and/or pickups by driving a truck or van to and from vendors/clients (valid driver's license required)
Added 5 months ago
T
BOM Controller (Multiple Openings)
Teknion
Toronto, Ontario
- Full-time
We are currently seeking candidates for multiple BOM Controller openings across three of our manufacturing locations.
Added 5 months ago
A
Document Controller
Amico
Mississauga, Ontario
- Full-time
The Document Control Coordinator plays a vital role in managing the flow of information across the project team and external stakeholders. This position ensures the accuracy, security, and…
Added 4 months ago
Document Controller
Alstom
Toronto, Ontario
Could you be the full-time Documentation Controller in Toronto, ON we’re looking for?
Added 2 months ago
Cost Controller (HaLRT)
Aecon
Hamilton, ON
We are currently seeking a Cost Controller with experience in utilities, transit, or heavy civil infrastructure projects to support cost management, forecasting, and reporting activities…
Added 5 months ago
A
Program Cost Controller
AtkinsRéalis
Toronto, Ontario
- Full-time
AtkinsRéalis is hiring a skilled and experienced Program Cost Controller to join our team. The Program Cost Controller will be part of a high-performing project team supporting a…
Added 6 months ago
LP
Technicien comptable / Accounting technician
Les Propriétés Scalia Inc.
Montreal, Quebec
- Full-time
Document and prepare invoices and purchase orders

Stantec

Document Controller

225-180 Shirreff Avenue, North Bay, ON, P1B 7K9, Canada

Full-time

Apply on hdhl.fa.us6.oraclecloud.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 5 years of experience in document control within engineering, construction, industrial, or project‑based environments
Working hours: 20 hours per week
Posting language: English
Posted: May 29, 2026

Original job description

At our core, we are a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create. Join us as we assist mining companies in getting mined materials to communities around the globe.

Your Opportunity

The Document Controller is responsible for the effective management, control, and distribution of project documentation throughout the full project lifecycle. This role ensures that all project documents are accurate, current, compliant, and accessible to authorized stakeholders, while adhering to internal standards and client‑specific requirements.

Working closely with Project Managers, Engineers, Project Services, and external clients, the Document Controller plays a critical role in supporting successful project delivery by maintaining document integrity, supporting information flow, and reducing project risk. This role requires strong attention to detail, excellent organizational skills, the ability to manage multiple priorities, and a solid understanding of document control practices within a project‑based environment.

If you are the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet you!

Key Responsibilities

Document Control & Lifecycle Management

Establish, maintain, and manage document control processes in accordance with organizational standards and client requirements
Control the full document lifecycle, including:
- Document creation and intake
- Review and approval workflows
- Revision and version control
- Transmittal and distribution
- Final close‑out and archiving
Ensure only current, approved documents are issued, used, and stored
Track document status and revisions to prevent use of superseded information
Maintain accurate, up‑to‑date document registers, metadata, and logs

Transmittals & Document Distribution

Prepare, issue, and track document transmittals to internal teams, clients, and external stakeholders
Maintain inbound and outbound transmittal logs and confirmation of receipt
Ensure traceability of document exchanges and approvals
Manage deadlines for document submissions, reviews, and client responses

Quality Assurance & Compliance

Perform quality checks on documentation to ensure:
- Correct formatting, numbering, and naming conventions
- Accurate metadata and revision history
- Compliance with project, regulatory, and client standards
Support audits, quality reviews, and verification activities related to document control
Ensure compliance with contractual document control requirements
Identify gaps, inconsistencies, and risks related to document management and recommend corrective actions

Electronic Document Management Systems (EDMS)

Manage and maintain project documentation within EDMS platforms such as SharePoint, ProjectWise, ACC or similar systems
Configure document libraries, permissions, workflows, and folder structures as required
Ensure controlled access to sensitive and confidential information
Support migration, archiving, and close‑out of project document repositories

Project & Administrative Support

Support project deliverables by formatting, editing, and proofreading documents
Coordinate and support project meetings (where requested)
Manage and track Requests for Information (RFIs) and other project correspondence
Assist with project start‑up and close‑out activities, including document handover packages
Act as a PM Framework ambassador and support points related to document controls

Coordination & Stakeholder Support

Act as a central point of contact for document‑related inquiries
Liaise with project teams, clients, vendors, and subcontractors regarding document control requirements
Provide guidance and support to engineers, project managers, and support staff on document control procedures and Stantec standards
Maintain professional communication with internal and external stakeholders

Continuous Improvement & Training

Provide training and onboarding support to project teams on document control systems and processes
Contribute to the development and improvement of document control standards, templates, and procedures
Identify opportunities to improve efficiency, consistency, and quality within document control activities
Share best practices and lessons learned across projects

Health, Safety & Responsibility

Promote and support a culture of safety and compliance within all project activities
Ensure documentation supports health, safety, environmental, and regulatory requirements where applicable

Qualifications

Required

Minimum 5 years of experience in document control within engineering, construction, industrial, or project‑based environments
Proven experience managing large volumes of technical documentation
Strong understanding of document control processes, standards, and best practices
Excellent organizational, prioritization, and time‑management skills
High level of accuracy and attention to detail
Strong written and verbal communication skills
Ability to work independently and manage multiple projects simultaneously
Ability to work under pressure and meet deadlines

Technical Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Adobe Acrobat Professional
Experience with EDMS platforms (e.g., SharePoint, ProjectWise, ACC, others)
Familiarity with Visio and document workflow tools preferred
Understanding of the project lifecycle, project management and project services fundamentals

Education

Post‑secondary education in a related field, or equivalent combination of education and experience
Experience in a consulting engineering or heavy industrial environment is an asset

Working Conditions

Primarily office‑based with extended computer use
Flexible in‑office and remote work arrangement

Additional Information

This job description outlines the core responsibilities and qualifications required for this role. Duties may evolve to meet changing project or organizational requirements.

#EnergyAcceleration

At Stantec, we know the work we do matters. From decarbonizing mines to modernizing electric grids and building the infrastructure that fuels communities, we’re powering the world. Our clients come to us with their biggest, most complex challenges because that’s where we thrive. And we’re looking for problem solvers, high achievers, and visionaries to help us.

Join us for a chance to grow professionally at one of the world’s top design firms while building our clean energy future.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Apply on hdhl.fa.us6.oraclecloud.com About employer

More about this job

Responsibilities

Manage the full lifecycle of project documentation, ensuring accuracy, compliance, and accessibility for all stakeholders. Coordinate document transmittals, maintain EDMS platforms, and support project delivery through rigorous quality checks and administrative support.

Requirements

Requires a minimum of 5 years of document control experience in engineering, construction, or industrial environments. Must be proficient in EDMS platforms and Microsoft Office with a post-secondary education in a related field.

Skills

Document Control
EDMS Management
Version Control
Transmittal Tracking
Quality Assurance
SharePoint
ProjectWise
Autodesk Construction Cloud
Microsoft Office
Adobe Acrobat Professional
Technical Documentation
Project Lifecycle Management
RFI Tracking
Stakeholder Coordination
Audit Support
Metadata Management

Benefits

Health Plans
Dental Plans
Vision Plans
Wellness Program
Health Care Spending Account
Wellness Spending Account
Employee Stock Purchase Program
Group Tax-Free Savings Account
Life Insurance
Accidental Death & Dismemberment Insurance
Short-Term Disability Plans
Long-Term Disability Plans
Emergency Travel Benefits
Tuition Reimbursement
Professional Membership Fee Coverage
Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Document Control
EDMS
SharePoint
ProjectWise
ACC
Transmittals
Version Control
RFI
Engineering
Construction
Industrial
Quality Assurance
Metadata
Project Lifecycle
Technical Documentation
Visio
Audit
Compliance
Archiving
Project Management

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Work requirements

Jobs in Canada