Find work in Canada.

516,448 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 12 mins ago
M(
Marketing Events Coordinator
MaintainX (An Autodesk Company)
Remote, Canada
- Full-time
- Remote
This role sits within Events Marketing. You'll help build and run MaintainX's field and events program, including regional events, user meetups, brand activations, and our flagship…
Added 12 mins ago
S
Junior Project Manager - Engineering & Construction
SECURE
Calgary, AB
- Other
This role offers a combination of office-based project coordination and approximately 10% field travel to operating and construction sites across Alberta, British Columbia, Saskatchewan and…
Added 12 mins ago
AY
Global Operations Coordinator
Avison Young Canada
Toronto, ON
- Full-time
The Global Operations Coordinator serves as a trusted partner to the COO, providing high-level executive support, project coordination, and administrative support.
Added 12 mins ago
MI
HSE Coordinator
Multi-Phase Industrial & Infrastructure Projects Inc.
Regina, SK
- Full-time
Field Safety Leadership: Provide oversight and support to site HSE Advisors, ensuring consistent application of safety protocols across construction and commissioning activities.
Added 12 mins ago
A
Geotechnical Technical Coordinator
ACCIONA
ON · Ontario, Canada
- Full-time
The Geotechnical Technical Coordinator will support the technical delivery and coordination of geotechnical activities across the ECWE SRS project.
Added 12 mins ago
UO
Clinic and Outreach Coordinator
University of New Brunswick
Fredericton, NB
- Full-time
…excellence and innovation in research and clinical care in the field of mobility and rehabilitation engineering to enable positive change across our local and global communities. The…
Added 12 mins ago
VD
Director of Marketing And Business Development
Van Dyke Marketing
AB · Alberta, Canada
- Full-time
…the direction for business development, with a Manager and Coordinator bringing it to life day to day with our lawyers and practice…
Added 27 mins ago
VS
Project Coordinator - Bilingual (EN/FR)
Volanté Systems
Volante - CAN
- Full-time
Volanté is currently seeking a dynamic individual for the role of Project Coordinator to provide reliable, timely, and professional support to the Project Team. The Project Coordinator will…
Added 27 mins ago
QU
Faculty Operations Coordinator
Queen's University
Kingston, ON
- $62,142 to $75,772 CAD / year
- Temporary
The Faculty Operations Coordinator provides operational coordination and executive support, communications leadership, and project management services that advance the Department’s…
Added 27 mins ago
ER
Service Coordinator - Commercial Roofing
Empire Roofing
Windsor, ON
- Full-time
Empire Roofing Corporation is seeking an experienced Service Coordinator to join our growing team. We specialize in commercial and industrial roofing, including TPO flat roofing systems,…
Added 27 mins ago
CO
Recreation Coordinator
City of Dawson
Dawson City, YT
- Full-time
The City of Dawson is seeking applications for a Recreation Coordinator. Reporting to the Parks & Recreation Manager, the Recreation Coordinator is responsible for coordinating the…
Added 27 mins ago
RS
Field Coordinator (Scotia Place Arena)
RWC Systems
Calgary, AB
- Full-time
Degree in Engineering, Construction Management, or a related field.
Added 27 mins ago
TS
Administration/Project Coordinator
The Salvation Army in Canada
Toronto, ON
- Full-time
The Administrative & Projects Coordinator provides administrative and project coordination support to the Territorial Youth Secretaries and the Youth Department. The position coordinates…
Added 27 mins ago
PL
Project Coordinator
Philson Ltd.
Fredericton, NB
- Full-time
As a Project Coordinator you would primarily be responsible for working in conjunction with Field Supervisors and Project Managers on Heavy Civil construction projects that typically range…
Added 27 mins ago
AY
Global Operations Coordinator
Avison Young | Canada
Toronto, ON
- Full-time
The Global Operations Coordinator serves as a trusted partner to the COO, providing high-level executive support, project coordination, and administrative support.
Added 41 mins ago
WF
Language & Culture Coordinator
Waycobah First Nation
Whycocomagh, NS
- Contract
- Temporary
We'koqma'q First Nation is seeking a dedicated and enthusiastic Culture & Language Coordinator to support the preservation, promotion, and revitalization of the Mi'kmaw language and culture…
Added 42 mins ago
JS
Project Coordinator - Bilingual (EN/FR)
Jonas Software
Volante - CAN
- Full-time
Volanté is currently seeking a dynamic individual for the role of Project Coordinator to provide reliable, timely, and professional support to the Project Team. The Project Coordinator will…
Added 42 mins ago
PC
Service Coordinator
People Corporation
Winnipeg, MB · MB - Life Benefits Wpg
- Full-time
The Service Coordinator role serves as a key member of the National Indigenous Solutions Practice and is responsible for delivering exceptional service and administrative support to plan…
Added 56 mins ago
L
Project Coordinator - Energy and Petrochemicals (New Grad)
Ledcor
Edmonton, AB
- Full-time
…AB or other camp-based work in Western Canada. The Project Coordinator, under the direction and guidance of the team, provides technical and/or management support and assists operations…
Added 56 mins ago
S
Document Coordinator
Stantec
Calgary, AB
- Full-time
As a Document Coordinator on our Contractor Qualification Team, you will support Stantec's Health, Safety, Security, and Environment (HSSE) function by coordinating contractor qualification…
Added 56 mins ago
E
45016-Scheduling Coordinator PT
Extendicare
Oshawa, ON · ParaMed Admin Office - CE (King St.)
- Part-time
As a Scheduling Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 57 mins ago
MU
Research Coordinator
McMaster University
Hamilton, ON
- Contract
Working alongside two Principal Investigators, the successful Research Coordinator will have the opportunity to support two projects: one focused on co-design of a family strengthening…
Added 57 mins ago
DF
HACCP Coordinator
Donald's Fine Foods
Langley (District), BC · Langley, BC
- Full-time
The HACCP Coordinator is accountable for developing, implementing, updating, and maintaining the HACCP Program and Preventive Control Programs in accordance with regulatory requirements…
Added 1 hour ago
TS
Truck Lease Coordinator
The Seaboard Transport Group
Toronto, ON · North York, ON
- Full-time
Position Overview: The Sublet Coordinator helps keep our equipment safe and operational by coordinating outsourced repairs, vendor services, purchase orders, and compliance requirements.…
Added 1 hour ago
GG
C-Construction Coordinator - Piping Construction
Grizzlytrek Group
AB
- Full-time
GrizzlyTrek is seeking one Piping Construction and Turnover Coordinator to join our valued client's Owner's construction management team on a major capital energy project in Edmonton,…

Stantec

Document Coordinator

200-325 25th Street SE, Calgary, AB, T2A 7H8, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 3 years’ experience in document coordination related to engineering, construction, industrial or project-based environments.
Working hours: 20 hours per week
Posting language: English
Posted: Oct 28, 2026

Original job description

Your Opportunity

As a Document Coordinator on our Contractor Qualification Team, you will support Stantec's Health, Safety, Security, and Environment (HSSE) function by coordinating contractor qualification systems, compliance activities, and client-required training across multiple North American contractor management platforms. In this role, you will interpret client and platform requirements, organize cross-functional responses, resolve submission issues, monitor compliance status, and ensure accurate, timely, and compliant contractor qualification submissions. This is a great opportunity for a detail-oriented professional who enjoys promoting consistency, visibility, process improvement, and data quality across compliance processes.

Your Key Responsibilities

Administer and maintain contractor qualification records and documentation within the Contractor Qualification Databases (CQDs), including subcontractor trackers, bulletins, memos, contractor licenses, hiring-specific records, contracts, agreements, acknowledgement forms, questionnaires, RAVS (Review and Verification Services), grades, notices, and related compliance documentation.

Manage client-required training requirements and completion tracking within the CQDs, ensuring timely completion and compliance.

Monitor due items, expiries, grades, notices, permissions, rejections, and outstanding actions across assigned contractor qualification platforms.

Obtain required information from internal and external stakeholders to ensure complete and accurate submissions.

Follow up on incomplete, rejected, or deficient submissions and coordinate corrective actions to maintain contractor qualification status.

Interpret client and platform requirements and communicate expectations to stakeholders across HSSE, Sustainability, Risk, Insurance, Cybersecurity, Legal, Finance, Human Resources, and operational teams.

Identify opportunities to improve process consistency, efficiency, visibility, reporting, and data quality across contractor qualification systems.

Escalate complex compliance or qualification issues requiring specialized expertise or cross-functional involvement.

Maintain subcontractor site trackers.

Prepare, coordinate, or support evaluation reports and compliance reviews.

Provide cross-functional coverage during absences, workload peaks, and changing business priorities to ensure continuity of service.

Partner with project managers, field teams, internal document owners, and external stakeholders to gather required information and resolve outstanding qualification items.

Coordinate responses to contractor qualification requests and compliance requirements.

Qualifications

Your Capabilities and Credentials

Strong organizational, coordination, and project management skills.

Exceptional attention to detail and information accuracy.

Demonstrated ability to manage multiple priorities, deadlines, and compliance requirements simultaneously.

Effective written and verbal communication skills with the ability to coordinate across multiple stakeholder groups.

Advanced document control and record management capabilities.

Strong analytical and problem-solving skills with the ability to interpret complex qualification requirements.

Proficiency navigating contractor qualifications, compliance, and training management systems.

Sound judgment when handling sensitive compliance and contractor information.

Continuous improvement mindset with a focus on process efficiency, consistency, and data quality.

Strong stakeholder management and follow-through capabilities.

Education and Experience

Minimum 3 years’ experience in document coordination related to engineering, construction, industrial or project-based environments.

Diploma or degree in business administration, occupational health and safety, risk management, information management, or a related field; or an equivalent combination of education and relevant experience.

Experience administering multiple contractor qualification, prequalification, or compliance management systems.

Experience interpreting client qualification requirements and translating them into actionable deliverables.

Experience coordinating complex questionnaires, training requirements, documentation, corrective actions, and compliance follow-up activities.

Experience working collaboratively with HSSE, ESG, Risk, Insurance, Cybersecurity, Legal, Finance, Human Resources, and operational stakeholders.

Experience resolving incomplete, rejected, or deficient submissions and driving corrective actions to completion.

Training or certification in contractor management, compliance, document control, occupational health and safety, or related disciplines is considered an asset.

Proficiency with Microsoft 365 applications, spreadsheets, document repositories, and web-based contractor management platforms; comfortable using Microsoft Copilot.

Working Conditions

Primarily office-based with extended computer use remaining sedentary for long periods of time.

Flexible in-office and remote work arrangement (hybrid)

Additional Information

This job description outlines the core responsibilities and qualifications required for this role. Duties may evolve to meet changing project or organizational requirements.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Apply About employer

More about this job

Responsibilities

Administer contractor qualification records, training requirements, and compliance status across multiple contractor management platforms, ensuring submissions are accurate and timely. Coordinate with internal and external stakeholders to resolve deficiencies, support compliance reviews, and improve process consistency, reporting, and data quality.

Requirements

Requires at least three years of document coordination experience in engineering, construction, industrial, or project-based environments, along with a diploma or degree in a related field or equivalent experience. Candidates should have experience with contractor qualification systems, interpreting client requirements, coordinating compliance documentation and corrective actions, and using Microsoft 365 and web-based platforms.

Skills

Document Coordination
Document Control
Record Management
Contractor Qualification
Compliance Management
Training Coordination
Stakeholder Management
Project Coordination
Attention to Detail
Data Quality
Process Improvement
Analytical Problem-Solving
Corrective Action Coordination
Microsoft 365
Microsoft Copilot
Communication

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Wellness Program
Health Care Spending Account
Wellness Spending Account
Employee Stock Purchase Program
Group Tax-Free Savings Account
Life Insurance
Accidental Death and Dismemberment Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Emergency Travel Benefits
Tuition Reimbursement
Professional Membership Fee Coverage
Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Contractor Prequalification
Document Control
Record Management
Compliance Management
HSSE
Sustainability
Risk Management
Insurance
Cybersecurity
Client Requirements
Client-Required Training
Subcontractor Trackers
Contractor Licenses
Contracts and Agreements
Questionnaires
RAVS
Compliance Reviews
Corrective Actions
Data Quality
Process Improvement
Microsoft 365
Microsoft Copilot
Spreadsheets
Document Repositories
Web-Based Platforms

Report this job