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Added 13 mins ago
TC
Manager, Benefits & Pension
Toromont Cat
Concord, ON
- Full-time
Bachelor’s degree in Human resources, Business Administration, and/or equivalent experience (10+ years and 4-6 years overseeing a team).
Added 14 mins ago
CS
Human Resources Coordinator
Calgary Stampeder Football Club
Calgary, AB
- Full-time
The Human Resources Coordinator provides reliable, detail-oriented administrative support to the HR team and all CSEC employees across the full employee lifecycle with a people first…
Added 14 mins ago
IO
Administrative Assistant, Recruitment
Isaac Operations
Remote, Canada
- $60,000 to $65,000 CAD / year
- Full-time
- Remote
Partner closely with the People team, hiring teams, and the EA team to anticipate needs and keep interviews on track.
Added 14 mins ago
F
Engineering Manager, AI
Felix
Remote, Canada
- $190,000 to $240,000 CAD / year
- Full-time
- Remote
Partner with Clinical, Pharmacy and CX teams to keep humans appropriately in the loop, and to make sure what we build holds up to clinical and regulatory scrutiny
Added 14 mins ago
YHM1 WHS Medical Administrator, YHM1 WHS
Amazon
Hamilton, ON
…offers basic life & AD&D insurance, paid time off, and other resources to improve health and well-being. We thank all applicants for their interest, however only those interviewed will be…
Added 27 mins ago
CO
Director, Health, Safety, & Organizational Resilience
City of Saint John
Saint John, NB
- Full-time
Influence and partner with senior leaders, departmental leadership teams, managers, and employees to embed safety and risk management into strategic planning, operational decision-making,…
Added 27 mins ago
O(
Curo - Bilingual Property & Casualty Claims Express Advisor
OTIP (Ontario Teachers Insurance Plan)
Waterloo, ON
- Full-time
…survey statistics and OTIP’s document imaging system (ODIS) and partner’s…
Added 27 mins ago
TS
Healthy Workplace, Absence Partner Specialist
The Salvation Army in Canada
Canada
- Temporary
The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.
Added 28 mins ago
SD
Human Resources Business Partner - SDM Northern Alberta
Shoppers Drug Mart
AB · Edmonton, AB
- Full-time
As the Human Resources Business Partner is an Internal Consultant/Advisor to regional resources and Associate-Owners for all Human Resources Management disciplines.
Added 43 mins ago
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Senior Manager, Data & AI Technology
OLG
Sault Ste. Marie, ON · Toronto, ON · Foster Drive Office
- Full-time
Support budgeting, forecasting, software license optimization, workforce planning, and resource allocation to make effective use of technology investments and operational resources.
Added 43 mins ago
CT
2P Order Operations Consultant
Canadian Tire Corporation
Toronto, ON
- Full-time
Partner with the Transportation team to support order tracking with carrier partners, helping investigate delivery status impacting Online Assortment orders.
Added 43 mins ago
BC
Coordinator, People & Culture - Corporate
Bird Construction
Mississauga, ON
- Full-time
…team and ensuring a consistent and effective application of Human Resources legislation, policies, procedures, and…
Added 58 mins ago
M
Director, Partnerships Strategy & Corporate Development
Manulife
Toronto, ON
- Full-time
Manage and maintain partner pipeline for new growth opportunities
Added 58 mins ago
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Talent Acquisition and Development Specialist - SaaS
YuJa
Toronto, ON · North York, ON
- $50,000 to $55,000 CAD / year
- Full-time
In this role, you will serve as a strategic partner across the employee lifecycle - owning full-cycle recruiting while also supporting and scaling learning and development initiatives…
Added 1 hour ago
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Marketing Events Coordinator
MaintainX (An Autodesk Company)
Remote, Canada
- Full-time
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Partner with design, content, and demand gen to bring events to life: landing pages, signage, swag, the full on-site experience.
Added 1 hour ago
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Deloitte
Toronto, ON
- Full-time
Partner with HR and IT stakeholders to improve processes, data quality, system integrations, and user experience.
Added 1 hour ago
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Senior People Partner
Haystack
Canada
- Full-time
This employer is a high-growth technology company seeking a strategic partner to support internal teams in building engaged, high-performing work environments. The role focuses on bridging…
Added 1 hour ago
DF
Executive Director
Dress for Success Central Alberta
Red Deer, AB
- Full-time
…is responsible for advancing strategic priorities, securing resources, building meaningful partnerships, fostering an exceptional workplace culture, and ensuring the effective delivery and…
Added 1 hour ago
GL
Talent Acquisition Manager (Corporate & Technical Recruitment)
goeasy Ltd.
Mississauga, ON
- Full-time
Partner with leaders and HR partners to understand hiring needs, define role requirements, and provide practical recruitment recommendations.
Added 1 hour ago
MD
Application and Data Support Specialist - Information Technology Spec 2
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…inclusion, and invests in employees by providing benefits, support resources, and training and development…
Added 1 hour ago
Curo - Bilingual Property & Casualty Claims Express Advisor
OTIP Group of Companies (OTIP, Orbit, Curo)
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…survey statistics and OTIP’s document imaging system (ODIS) and partner’s…
Added 1 hour ago
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Human Resources Generalist
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Toronto, ON
- $65,000 to $80,000 CAD / year
- Full-time
…standard of talent. As we scale our international operations, the Human Resources Generalist serves as the core operational anchor of our Human Resources department and an essential…
Added 1 hour ago
P4
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Ensure required materials, resources, and services are available to meet operational deadlines.
Added 1 hour ago
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People Partner (Part-Time)
EcoOnline
Toronto, ON
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Added 1 hour ago
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Executive Director
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Red Deer, AB
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Stantec

Document Coordinator

200-325 25th Street SE, Calgary, AB, T2A 7H8, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Experience: Minimum 3 years’ experience in document coordination related to engineering, construction, industrial or project-based environments.
Working hours: 20 hours per week
Posting language: English
Posted: Oct 28, 2026

Original job description

Your Opportunity

As a Document Coordinator on our Contractor Qualification Team, you will support Stantec's Health, Safety, Security, and Environment (HSSE) function by coordinating contractor qualification systems, compliance activities, and client-required training across multiple North American contractor management platforms. In this role, you will interpret client and platform requirements, organize cross-functional responses, resolve submission issues, monitor compliance status, and ensure accurate, timely, and compliant contractor qualification submissions. This is a great opportunity for a detail-oriented professional who enjoys promoting consistency, visibility, process improvement, and data quality across compliance processes.

Your Key Responsibilities

Administer and maintain contractor qualification records and documentation within the Contractor Qualification Databases (CQDs), including subcontractor trackers, bulletins, memos, contractor licenses, hiring-specific records, contracts, agreements, acknowledgement forms, questionnaires, RAVS (Review and Verification Services), grades, notices, and related compliance documentation.

Manage client-required training requirements and completion tracking within the CQDs, ensuring timely completion and compliance.

Monitor due items, expiries, grades, notices, permissions, rejections, and outstanding actions across assigned contractor qualification platforms.

Obtain required information from internal and external stakeholders to ensure complete and accurate submissions.

Follow up on incomplete, rejected, or deficient submissions and coordinate corrective actions to maintain contractor qualification status.

Interpret client and platform requirements and communicate expectations to stakeholders across HSSE, Sustainability, Risk, Insurance, Cybersecurity, Legal, Finance, Human Resources, and operational teams.

Identify opportunities to improve process consistency, efficiency, visibility, reporting, and data quality across contractor qualification systems.

Escalate complex compliance or qualification issues requiring specialized expertise or cross-functional involvement.

Maintain subcontractor site trackers.

Prepare, coordinate, or support evaluation reports and compliance reviews.

Provide cross-functional coverage during absences, workload peaks, and changing business priorities to ensure continuity of service.

Partner with project managers, field teams, internal document owners, and external stakeholders to gather required information and resolve outstanding qualification items.

Coordinate responses to contractor qualification requests and compliance requirements.

Qualifications

Your Capabilities and Credentials

Strong organizational, coordination, and project management skills.

Exceptional attention to detail and information accuracy.

Demonstrated ability to manage multiple priorities, deadlines, and compliance requirements simultaneously.

Effective written and verbal communication skills with the ability to coordinate across multiple stakeholder groups.

Advanced document control and record management capabilities.

Strong analytical and problem-solving skills with the ability to interpret complex qualification requirements.

Proficiency navigating contractor qualifications, compliance, and training management systems.

Sound judgment when handling sensitive compliance and contractor information.

Continuous improvement mindset with a focus on process efficiency, consistency, and data quality.

Strong stakeholder management and follow-through capabilities.

Education and Experience

Minimum 3 years’ experience in document coordination related to engineering, construction, industrial or project-based environments.

Diploma or degree in business administration, occupational health and safety, risk management, information management, or a related field; or an equivalent combination of education and relevant experience.

Experience administering multiple contractor qualification, prequalification, or compliance management systems.

Experience interpreting client qualification requirements and translating them into actionable deliverables.

Experience coordinating complex questionnaires, training requirements, documentation, corrective actions, and compliance follow-up activities.

Experience working collaboratively with HSSE, ESG, Risk, Insurance, Cybersecurity, Legal, Finance, Human Resources, and operational stakeholders.

Experience resolving incomplete, rejected, or deficient submissions and driving corrective actions to completion.

Training or certification in contractor management, compliance, document control, occupational health and safety, or related disciplines is considered an asset.

Proficiency with Microsoft 365 applications, spreadsheets, document repositories, and web-based contractor management platforms; comfortable using Microsoft Copilot.

Working Conditions

Primarily office-based with extended computer use remaining sedentary for long periods of time.

Flexible in-office and remote work arrangement (hybrid)

Additional Information

This job description outlines the core responsibilities and qualifications required for this role. Duties may evolve to meet changing project or organizational requirements.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

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More about this job

Responsibilities

Administer contractor qualification records, training requirements, and compliance status across multiple contractor management platforms, ensuring submissions are accurate and timely. Coordinate with internal and external stakeholders to resolve deficiencies, support compliance reviews, and improve process consistency, reporting, and data quality.

Requirements

Requires at least three years of document coordination experience in engineering, construction, industrial, or project-based environments, along with a diploma or degree in a related field or equivalent experience. Candidates should have experience with contractor qualification systems, interpreting client requirements, coordinating compliance documentation and corrective actions, and using Microsoft 365 and web-based platforms.

Skills

Document Coordination
Document Control
Record Management
Contractor Qualification
Compliance Management
Training Coordination
Stakeholder Management
Project Coordination
Attention to Detail
Data Quality
Process Improvement
Analytical Problem-Solving
Corrective Action Coordination
Microsoft 365
Microsoft Copilot
Communication

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Wellness Program
Health Care Spending Account
Wellness Spending Account
Employee Stock Purchase Program
Group Tax-Free Savings Account
Life Insurance
Accidental Death and Dismemberment Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Emergency Travel Benefits
Tuition Reimbursement
Professional Membership Fee Coverage
Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Contractor Prequalification
Document Control
Record Management
Compliance Management
HSSE
Sustainability
Risk Management
Insurance
Cybersecurity
Client Requirements
Client-Required Training
Subcontractor Trackers
Contractor Licenses
Contracts and Agreements
Questionnaires
RAVS
Compliance Reviews
Corrective Actions
Data Quality
Process Improvement
Microsoft 365
Microsoft Copilot
Spreadsheets
Document Repositories
Web-Based Platforms

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