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Added 22 mins ago
SM
Administrator – Kelowna, BC
Snore MD
Kelowna, BC
- Full-time
Administrator / Clinical Coordinator – Kelowna, BC
Added 23 mins ago
IC
Consultant – Museum, Events and Outreach Programme Coordinator
International Civil Aviation Organization
Montreal, QC
- Full-time
…focusing on revenue-generating activities, including events, training, publications, periodicals, databases, websites, and printing. These activities support ICAO’s Strategic Objectives and…
Added 23 mins ago
ER
Logistics Coordinator
Esprit RH
Montreal, QC
- $60,000 to $65,000 CAD / year
- Full-time
As a Logistics Coordinator, you will support the import and customer delivery operations. In this role, you’ll coordinate frozen imports and last-mile transportation while working closely…
Added 23 mins ago
GC
Academic Technologist, Pre-Service Fire Program
Georgian College
Barrie, ON
- Internship
Retrieves, sets up and dismantles fire training equipment, supplies and resources to meet curriculum needs
Added 23 mins ago
H
Assessor Coordinator Degree Senior
HealthCareersInSask.ca
Yorkton, SK
- Full-time
Salary or Pay Band: Pay Band Assessor Coordinator - Degree Senior $39.658 to $48.494
Added 23 mins ago
H
Rehabilitation Program Team Coordinator
HealthCareersInSask.ca
Regina, SK
- Full-time
Salary or Pay Band: Pay Band Rehabilitation Program Team Coordinator $45.138 to $55.321
Added 23 mins ago
K
Billing Coordinator (1-year contract)
KPMG
Calgary, AB · ON · Toronto, Ontario
- Temporary
Added 39 mins ago
VC
Clinical Coordinator (RN/RPN), Mental Health & Addictions
Vancouver Coastal Health
Vancouver, BC
- $49.2 to $63.47 CAD / hour
- Full-time
Come work as a Clinical Coordinator (RN/RPN), Mental Health & Addictions with Vancouver Coastal Health (VCH). Apply now to join our team!
Added 39 mins ago
CS
Human Resources Coordinator
Calgary Stampeder Football Club
Calgary, AB
- Full-time
The Human Resources Coordinator provides reliable, detail-oriented administrative support to the HR team and all CSEC employees across the full employee lifecycle with a people first…
Added 39 mins ago
UI
Sales and Service Coordinator
UAP Inc.
L'Orignal, ON
- $46,800 to $58,500 CAD / year
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We offer a competitive salary, an attractive benefits package, and company discounts. Furthermore, we provide ongoing training throughout your career to support and guide your professional…
Added 39 mins ago
Production Coordinator - EA SPORTS™ NHL
Electronic Arts
Vancouver, BC
We’re looking for a proactive Production Coordinator to join our Studio Operations team on a temporary full-time basis for 6-months. We are looking for a problem solver who is passionate…
Added 52 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 52 mins ago
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Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 52 mins ago
R|
Clinical Research Coordinator - Nurse (CIM)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 52 mins ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Training and professional development opportunities,
Added 52 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Training and professional development opportunities,
Added 52 mins ago
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Clinical Research Coordinator - Regulatory
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 52 mins ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Training and professional development opportunities,
Added 52 mins ago
BC
Program Assistant, Full-time Programs
British Columbia Institute of Technology
North Vancouver, BC
- $56,241 to $60,872 CAD / year
- Full-time
- Contract
…and Bridge Watch Rating. Works collaboratively with the Co-op Coordinator, Department Heads, Associate Dean, faculty and other support staff, Registration, library and students to ensure…
Added 52 mins ago
ES
Production Coordinator - EA SPORTS™ NHL
EA SPORTS
Vancouver, BC
- Temporary
We’re looking for a proactive Production Coordinator to join our Studio Operations team on a temporary full-time basis for 6-months. We are looking for a problem solver who is passionate…
Added 52 mins ago
VC
Clinical Coordinator (RN/RPN), Mental Health & Addictions
Vancouver Coastal Health
Vancouver, BC
- Full-time
Come work as a Clinical Coordinator (RN/RPN), Mental Health & Addictions with Vancouver Coastal Health (VCH). Apply now to join our team!
Added 53 mins ago
U
Consultant – Museum, Events and Outreach Programme Coordinator
UNDP
Montreal, QC
- Full-time
…focusing on revenue-generating activities, including events, training, publications, periodicals, databases, websites, and printing. These activities support ICAO’s Strategic Objectives and…
Added 53 mins ago
A
Geotechnical Technical Coordinator
Acciona
ON · CAN - Eglinton Crosstown West
- Full-time
The Geotechnical Technical Coordinator will support the technical delivery and coordination of geotechnical activities across the ECWE SRS project.
Added 57 mins ago
CS
Maintenance coordinator
Commercial Spring and Tool Company Limited
Mississauga, ON
- From $45.19 CAD / hour
- Full-time
- On-site
Hire and oversee training and supervision of staff
Added 1 hour ago
CM
Service Coordinator (Youth Outreach Worker), Youth Wellness Hubs Ontario, Wellington-Guelph
Canadian Mental Health Association
Palmerston, ON
- Full-time
We are recruiting for a Service Coordinator (Youth Outreach Worker), Youth Wellness Hubs Ontario, Wellington-Guelph

Stantec

Document Coordinator

200-325 25th Street SE, Calgary, AB, T2A 7H8, Canada

Full-time

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Job details

Job type: Full-time
Experience: Minimum 3 years’ experience in document coordination related to engineering, construction, industrial or project-based environments.
Working hours: 20 hours per week
Posting language: English
Posted: Oct 28, 2026

Original job description

Your Opportunity

As a Document Coordinator on our Contractor Qualification Team, you will support Stantec's Health, Safety, Security, and Environment (HSSE) function by coordinating contractor qualification systems, compliance activities, and client-required training across multiple North American contractor management platforms. In this role, you will interpret client and platform requirements, organize cross-functional responses, resolve submission issues, monitor compliance status, and ensure accurate, timely, and compliant contractor qualification submissions. This is a great opportunity for a detail-oriented professional who enjoys promoting consistency, visibility, process improvement, and data quality across compliance processes.

Your Key Responsibilities

Administer and maintain contractor qualification records and documentation within the Contractor Qualification Databases (CQDs), including subcontractor trackers, bulletins, memos, contractor licenses, hiring-specific records, contracts, agreements, acknowledgement forms, questionnaires, RAVS (Review and Verification Services), grades, notices, and related compliance documentation.

Manage client-required training requirements and completion tracking within the CQDs, ensuring timely completion and compliance.

Monitor due items, expiries, grades, notices, permissions, rejections, and outstanding actions across assigned contractor qualification platforms.

Obtain required information from internal and external stakeholders to ensure complete and accurate submissions.

Follow up on incomplete, rejected, or deficient submissions and coordinate corrective actions to maintain contractor qualification status.

Interpret client and platform requirements and communicate expectations to stakeholders across HSSE, Sustainability, Risk, Insurance, Cybersecurity, Legal, Finance, Human Resources, and operational teams.

Identify opportunities to improve process consistency, efficiency, visibility, reporting, and data quality across contractor qualification systems.

Escalate complex compliance or qualification issues requiring specialized expertise or cross-functional involvement.

Maintain subcontractor site trackers.

Prepare, coordinate, or support evaluation reports and compliance reviews.

Provide cross-functional coverage during absences, workload peaks, and changing business priorities to ensure continuity of service.

Partner with project managers, field teams, internal document owners, and external stakeholders to gather required information and resolve outstanding qualification items.

Coordinate responses to contractor qualification requests and compliance requirements.

Qualifications

Your Capabilities and Credentials

Strong organizational, coordination, and project management skills.

Exceptional attention to detail and information accuracy.

Demonstrated ability to manage multiple priorities, deadlines, and compliance requirements simultaneously.

Effective written and verbal communication skills with the ability to coordinate across multiple stakeholder groups.

Advanced document control and record management capabilities.

Strong analytical and problem-solving skills with the ability to interpret complex qualification requirements.

Proficiency navigating contractor qualifications, compliance, and training management systems.

Sound judgment when handling sensitive compliance and contractor information.

Continuous improvement mindset with a focus on process efficiency, consistency, and data quality.

Strong stakeholder management and follow-through capabilities.

Education and Experience

Minimum 3 years’ experience in document coordination related to engineering, construction, industrial or project-based environments.

Diploma or degree in business administration, occupational health and safety, risk management, information management, or a related field; or an equivalent combination of education and relevant experience.

Experience administering multiple contractor qualification, prequalification, or compliance management systems.

Experience interpreting client qualification requirements and translating them into actionable deliverables.

Experience coordinating complex questionnaires, training requirements, documentation, corrective actions, and compliance follow-up activities.

Experience working collaboratively with HSSE, ESG, Risk, Insurance, Cybersecurity, Legal, Finance, Human Resources, and operational stakeholders.

Experience resolving incomplete, rejected, or deficient submissions and driving corrective actions to completion.

Training or certification in contractor management, compliance, document control, occupational health and safety, or related disciplines is considered an asset.

Proficiency with Microsoft 365 applications, spreadsheets, document repositories, and web-based contractor management platforms; comfortable using Microsoft Copilot.

Working Conditions

Primarily office-based with extended computer use remaining sedentary for long periods of time.

Flexible in-office and remote work arrangement (hybrid)

Additional Information

This job description outlines the core responsibilities and qualifications required for this role. Duties may evolve to meet changing project or organizational requirements.

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

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More about this job

Responsibilities

Administer contractor qualification records, training requirements, and compliance status across multiple contractor management platforms, ensuring submissions are accurate and timely. Coordinate with internal and external stakeholders to resolve deficiencies, support compliance reviews, and improve process consistency, reporting, and data quality.

Requirements

Requires at least three years of document coordination experience in engineering, construction, industrial, or project-based environments, along with a diploma or degree in a related field or equivalent experience. Candidates should have experience with contractor qualification systems, interpreting client requirements, coordinating compliance documentation and corrective actions, and using Microsoft 365 and web-based platforms.

Skills

Document Coordination
Document Control
Record Management
Contractor Qualification
Compliance Management
Training Coordination
Stakeholder Management
Project Coordination
Attention to Detail
Data Quality
Process Improvement
Analytical Problem-Solving
Corrective Action Coordination
Microsoft 365
Microsoft Copilot
Communication

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Wellness Program
Health Care Spending Account
Wellness Spending Account
Employee Stock Purchase Program
Group Tax-Free Savings Account
Life Insurance
Accidental Death and Dismemberment Insurance
Short-Term Disability Insurance
Long-Term Disability Insurance
Emergency Travel Benefits
Tuition Reimbursement
Professional Membership Fee Coverage
Paid Time Off

Visa sponsorship

Not detected in the job text

Keywords

Contractor Prequalification
Document Control
Record Management
Compliance Management
HSSE
Sustainability
Risk Management
Insurance
Cybersecurity
Client Requirements
Client-Required Training
Subcontractor Trackers
Contractor Licenses
Contracts and Agreements
Questionnaires
RAVS
Compliance Reviews
Corrective Actions
Data Quality
Process Improvement
Microsoft 365
Microsoft Copilot
Spreadsheets
Document Repositories
Web-Based Platforms

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