Jobs in Canada

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Added 2 months ago
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Yarmouth Indian Reserve No. 33, NS
- Part-time
Update cosmetic commissions database for cosmetic daily sales analysis, sales, hours and commission payment by Cosmetic employee.
Added 2 months ago
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Carbonear, NL
- Part-time
Update cosmetic commissions database for cosmetic daily sales analysis, sales, hours and commission payment by Cosmetic employee.
Added 2 months ago
SD
Store Administrator, Hourly Part Time Day
Shoppers Drug Mart
Carbonear, NL
- Part-time
Update cosmetic commissions database for cosmetic daily sales analysis, sales, hours and commission payment by Cosmetic employee.
Added 2 months ago
WE
Platform Engineer, Support - 9 Month Contract
Woodbine Entertainment
Toronto, ON · Woodbine HQ
- Full-time
Certification(s): Database Administrator Associate, Azure Data Fundamentals, Fabric Analytics, Windows Server Hybrid Administrator Associate, Dynamics 365: Finance and Operations Apps
Added 2 months ago
EF
Cloud Database Administrator
Element Fleet Management
Toronto, ON
- Full-time
We’re looking for a collaborative and technically strong professional to join our team as Cloud Database Administrator (AWS RDS, MS SQL, PostgreSQL, Snowflake). In this role, you will…
Added 2 months ago
UO
Systems Administrator & Business Analyst
University of Niagara Falls Canada
Niagara Falls, ON
- $90,000 to $110,000 CAD / year
The University of Niagara Falls Canada is seeking an experienced Systems Administrator & Business Analyst to support the administration, optimization and continued development of the…
Added 2 months ago
Senior Investment Planner
Government of Alberta
Edmonton, AB
Understanding Benefit Cost Ratio Analysis along with database skills using Access, Excel, Power BI, and AI would also be an asset.
Added 2 months ago
UG
Administrator, Volunteer Resources (Temporary, Full-Time)
Union Gospel Mission (Vancouver)
Vancouver, BC
- Full-time
…supporting people and making a difference behind the scenes? The Administrator, Volunteer Resources, provides administrative and clerical support to Volunteer Resources by facilitating…
Added 2 months ago
Medical Administrator (18-Month Contract)
Rejuvenation
Calgary, AB
Candidates must have flexibility to work within the following hours of operation:
Added 2 months ago
D
Office Administrator - Canmore Downtown Dental
dentalcorp
Canmore, AB
- Full-time
Effectively manage recall system and accurately maintain patient database
Added 2 months ago
HP
Contract Administrator (6 month Contract) (Toronto Hybrid)
HarperCollins Publishers
Toronto, ON
- Other
The Contracts Administrator is primarily responsible for drafting, vetting and negotiating assigned editorial acquisition contracts for trade imprints, as well as supporting Harlequin’s…
Added 3 months ago
System Administrator
Web Hosting Canada (WHC)
Montreal, QC
As a System Administrator, you are the senior escalation point for everything that keeps WHC’s hosting environments secure, fast, and reliable. Reporting to our Lead System Administrator,…
Added 3 months ago
SS
IT Administrator
SysGen Solutions Group
Calgary, AB
- Full-time
As an IT Administrator, you’ll be the go-to tech expert for a portfolio of clients, keeping their systems running smoothly, finding ways to make their technology better, and jumping in when…
Added 3 months ago
M
Administrateur de bases de données l Database Administrator
Medisca
Montreal, QC
- Full-time
Added 3 months ago
AG
EHS Administrator (Contract)
Aecon Group Inc.
Leroy, SK
- Contract
Reporting to the EHS Manager, the EHS Administrator will support the BHP Jansen Potash Mine project.
Added 6 months ago
UG
Casual Office, Clerical, Technical (OCT)
Upper Grand District School Board
Guelph, ON
- Full-time
Reporting to the Administrator, the responsibilities of the Casual Office, Clerical, and Technical Supply Staff are as follows:
Added 3 months ago
MH
New Home Sales Administrator
Mattamy Homes
Toronto, ON · Oakville, ON · Markham, ON · Milton, ON · GTA, ON
- Full-time
In keeping with the Mattamy Mission to provide the Best Homeowner Experience, the New Home Sales Administrator is the first point of contact for prospective homebuyers visiting the Mattamy…
Added 3 months ago
SW
Scotia Jarislowsky Fraser Portfolio Administrator - Toronto
Scotia Wealth Management
Toronto, ON
- Full-time
Additionally, the Portfolio Administrator will support and deliver upon the market and regional goals of operational excellence through ongoing review and enhancement of processes,…
Added 2 months ago
Data Platform Administrator (12-month contract)
ARC Resources Ltd.
Calgary, AB
We are currently seeking a skilled Data Platform Administrator (DBA) to join our Data Analytics team for a 12-month term to play a key role in supporting our enterprise data environment.…
Added 3 months ago
SC
Facility Services Coordinator
Staples Canada
Richmond Hill, ON
- Full-time
…order to completion within the Total Maintenance System (TMS) database and to the…
Added 3 months ago
SI
Data Center NetBox Specialist - Canada
Saransh Inc
Toronto, ON
- Contract
Role: Data Center NetBox Administrator / Specialist
Added 3 months ago
JS
Quality Control (QC) Plan Administrator
JFE Shoji Power Canada Inc.
Burlington, ON
- Contract
Join Our Team: Quality Control Plan Administrator!
Added 3 months ago
M
Manager, EPM & Analytics Applications
Metrolinx
Toronto, ON
- Full-time
This role is an in‑office position (5 days per week)
Added 6 months ago
B
Building Operator II (Electrician)
BGIS
Windsor, ON
- Full-time
Records resolution data within service maintenance management database. Ensures work completed meets quality, contract response and all other requirements
Added 3 months ago
Elevator Administrator
Soufflet Malt Family of Companies
MB · Mariapolis, MB
Reporting to Elevator Manager, the Elevator Administrator is responsible for providing customer service and relations to growers and producers and to provide administrative office support…

Staples Canada

Facility Services Coordinator

Richmond Hill, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Jul 28, 2026

Original job description

Job Description

Some of what you will do:

This position will be responsible to remotely support Canadian Retail in a high volume, fast paced environment. This includes planning and executing a variety of complex projects within cross functional areas of the business, acting as the primary contact. The Facility Services Coordinator will ensure a seamless customer service approach to Facility-related requests. This will include the execution of programs and services that keep our sites brand ready, operational, and efficient. The Coordinator also provides feedback to Management on contractor relations, project execution and budget adherence to ensure implementation of tasks that support our locations. A high level of independent thought and multi-tasking is required for this role.

Specifically, You Will

Customer & Brand Experience – 30%

Independently ensures the timely execution of all repair and maintenance requests from Retail sites by fulfilling work orders within the guidelines of the Service Level Agreement. This includes the assignment of the proper priority code, contractor selection, accurate and descriptive synopsis of the problem and documented communication from creation of the work order to completion within the Total Maintenance System (TMS) database and to the field.
Subject Matter Expert in programs/categories designated by the manager. Example: Security Alarm/Balers/Dock and Door
Quote Processing – from Demand and Service and Maintenance programs - provide direction to sites by completing historical and financial analysis, obtain approval as needed (Capital or Expense items). Quotes to be acknowledged within 2 days and actioned (inclusive of RFQ) within 2 weeks.

Service Deliverables/Financial Reporting – 30%

Manage monthly and quarterly Total Maintenance System reconciliation protocols. This includes analysis of all open/closed work orders/purchase orders. Contractor and team follow-up to ensure system details are accurate and work is complete as per plan and budget
Manage Contractor Performance Ratings (metrics and reporting) and distribute feedback to team and participate in ensure appropriate action is taken to make necessary performance improvements
Produce timely Services program summary updates to Management, including spreadsheets, reporting and metrics inclusive of any recommendations, modifications to improve overall program efficiency

Contractor Relations – 20%

Creation and management of Performance Improvement Plans within the system for contractors that fail to meet our Terms and Conditions
Review monthly metrics, address areas of opportunities and provides contractor performance feedback to Management
Strong understanding of the Contractor Website, including advocacy for adoption, system updates, improvements

Program Knowledge/Administration – 20%

Ownership of all Facility Services Preventative Maintenance and Service programs – including frequency, scope of work, NTE’s
Understanding of Lease Abstracts and Common Area Maintenance locations to reduce expenses
Find balance between Priority issues, e-mail, work orders and quote requests through effective time management

Some Of What You Need

Computerized maintenance management software administrator - add new and update existing equipment, locations, preventive maintenance tasks and schedules
Solid knowledge of facility management and maintenance business work processes – best practices
Ability to review and interpret financial data and proposals for viability
Ability to work independently or as part of a team
Excellent time management skills
Ability to hold contractors accountable and to set reasonable and measurable performance expectations
Understands and follows Environmental, Health & Safety standards and policies

Physical Demands/working Conditions

Office environment – Hybrid, with 4 days onsite in Richmond Hill, subject to the hybrid policy.

Some Of What You Will Get

Associate discount
Health and Dental benefits
RRSP/DPSP
Performance bonuses
Learning & Development programs
And more...

#MakeAnImpact 

About Us

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About The Team

About the Team

At Staples Canada we are dynamic, inspiring partners to our customers and the communities in which we live. As The Working and Learning Company, we inspire people to work smarter, learn more and grow every day. We’re looking for curious, approachable, and passionate individuals who love finding solutions. If that’s you, let’s work, learn, and grow together.

We are building an inclusive and diverse team

Staples Canada is continuously working towards creating an inclusive and diverse work environment. We welcome, value and thrive on perspectives and contributions from backgrounds that vary by race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. If you have a disability or special need that requires accommodation, please let us know.

Apply on LinkedIn About employer

More about this job

Responsibilities

The role is responsible for remotely supporting Canadian Retail sites by managing repair and maintenance requests and executing facility-related programs. This includes overseeing contractor performance, managing budgets, and ensuring sites remain operational and brand-ready.

Requirements

Candidates need experience with computerized maintenance management software and a solid understanding of facility management business processes. Strong skills in financial data interpretation, contractor accountability, and time management are required.

Skills

Facility Management
Contractor Management
Budget Adherence
Financial Analysis
CMMS Administration
Time Management
Project Execution
Preventative Maintenance
Environmental Health & Safety Standards
Vendor Relations
Reporting & Metrics

Benefits

Associate Discount
Health Benefits
Dental Benefits
RRSP/DPSP
Performance Bonuses
Learning & Development Programs

Visa sponsorship

Not detected in the job text

Keywords

Total Maintenance System
TMS
CMMS
Facility Services
Preventative Maintenance
Lease Abstracts
Common Area Maintenance
RFQ
Service Level Agreement
SLA
Retail Facilities
Contractor Performance Ratings
Performance Improvement Plans
Environmental Health & Safety
EHS
Richmond Hill

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Work requirements

Jobs in Canada