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Added 13 mins ago
RA
Facilities Coordinator
Rise Air
Saskatoon, SK
- Full-time
The Facilities Coordinator oversees building operations, maintenance, and facility systems across all company bases, ensuring assets are maintained to a high standard and employees and the…
Added 13 mins ago
NP
Coordinator, Maintenance & Projects
Niagara Parks Commission
Niagara Falls, ON
- Full-time
…within established policies, procedures and guidelines the Coordinator, Maintenance and Projects will supervise, organize, schedule and coordinate the assignment of engineering departmental…
Added 13 mins ago
CH
Summer Internship - Field Service Coordinator
Clean Harbors
Guelph, ON
- Full-time
Clean Harbors in Guelph, ON is seeking a Field Service Project Manager Intern to join our growing team during the Summer of 2027! We are searching for a reliable, team-oriented individual…
Added 13 mins ago
Marketing Coordinator
Audiokinetic
Montreal, QC
We are looking for a highly organized, proactive, and hands-on Marketing Coordinator to coordinate and execute projects across marketing. This role is for someone who enjoys making things…
Added 13 mins ago
Global Mobility Coordinator
University of Toronto
Toronto, ON
As the Global Mobility Coordinator, you will act as the main point of contact for all inbound and outbound exchange and study abroad students from UTSC campus and will coordinate and…
Added 28 mins ago
Client Services Technologist
City of Edmonton
AB
…Client Services Technologist to serve as the primary link and project coordinator for maintenance and technical programs across City-owned and leased facilities. Reporting to the Supervisor…
Added 28 mins ago
BR
Quality Coordinator
BRC Restoration Inc.
Burlington, ON
- Full-time
The Quality Coordinator is responsible for ensuring building construction activities comply with project specifications, codes, and industry standards. This site-based role supports quality…
Added 28 mins ago
F
Parts and Operations Coordinator - Stettler
Foremost
AB · Stettler, AB
- Full-time
Foremost is seeking an organized, detail-oriented individual to join our Stettler operations as a Parts & Operations Coordinator, reporting through the Project Coordination group. The…
Added 42 mins ago
A
Marketing Coordinator
Audiokinetic
Montreal, QC
- Full-time
We are looking for a highly organized, proactive, and hands-on Marketing Coordinator to coordinate and execute projects across marketing. This role is for someone who enjoys making things…
Added 42 mins ago
BI
Health And Safety Coordinator
BUILD®️Recruitment Inc.
Ottawa, ON
- Full-time
Collaborate with project teams, subcontractors, and clients
Added 42 mins ago
AC
Operations Coordinator
AVI-SPL Canada
Montreal, QC
- Full-time
Maîtrise de Microsoft Office (Word, Excel, Outlook), de Microsoft Project et d’Adobe Acrobat.
Added 42 mins ago
AC
Operations Coordinator
AVI-SPL Canada
Montreal, QC
- Full-time
Maîtrise de Microsoft Office (Word, Excel, Outlook), de Microsoft Project et d’Adobe Acrobat.
Added 42 mins ago
DG
Sales Coordinator
Dandurand Group
Calgary, AB
- Full-time
This integral position coordinates and executes activities related to sales in Alberta. The Sales Coordinator reports to the Field Sales Director, providing support with any sales &…
Added 42 mins ago
HC
Warehouse/Project Coordinator
HCS Contracting
London, ON
- Full-time
HCS Contracting is looking for a motivated, reliable, and organized individual to join our London team as a Warehouse / Project Coordinator. This is an excellent opportunity for someone…
Added 58 mins ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 58 mins ago
MG
Indigenous Workforce Development Coordinator
Mikisew Group
Fort McMurray, AB
- Full-time
Mikisew Group is currently seeking qualified candidates for the position of Coordinator - Indigenous Workforce Development (IWD) to join our organization. This position will be based at our…
Added 58 mins ago
Project Coordinator
E.S. FOX LIMITED
Hamilton, ON
Our office in Hamilton, ON, is looking for a Project Coordinator to join our team.
Added 1 hour ago
CO
Project Coordinator (Neighbourhood Development Office)
City of Kitchener
Kitchener, ON
- Full-time
As a Project Coordinator (Neighbourhood Development Office - NDO), you will play a key role in advancing the City's LoveMyHood program and supporting resident-led initiatives that…
Added 1 hour ago
C
Event Coordinator
Cantrav
Montreal, QC
- Full-time
Role Description The Event Coordinator is a full-time, on-site role based in the Montreal, responsible for supporting tboth our Program Operations and Event Production teams.
Added 1 hour ago
C
Event Coordinator
Cantrav
Canmore, AB
- Full-time
Role Description The Event Coordinator is a full-time, on-site role based in the Rockies, AB (Banff, Canmore, Calgary), responsible for supporting tboth our Program Operations and Event…
Added 1 hour ago
FI
Planning and Readiness Coordinator
Fleetway Inc.
Halifax, NS
- Full-time
…deployment of world-class training capabilities supporting a legacy project while enabling Canada's next generation of naval platform technologies. Through effective planning, coordination,…
Added 1 hour ago
FH
Registered Nurse, Transition Line - Cardiac Stepdown - Burnaby Hospital
Fraser Health Authority
Burnaby, BC
- $41.42 to $59.52 CAD / hour
- Full-time
The Burnaby Hospital redevelopment project is a multi-phase project that will transform the hospital into a modernized medical and surgical health care campus. Phase one is slated to open…
Added 1 hour ago
D
Workforce Coordinator (HR Coordinator)
Dexian
Mississauga, ON
- $30 to $40 USD / month
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 1 hour ago
CO
Senior Communications Specialist
College of Pharmacists of Manitoba
Winnipeg, MB
- Full-time
The Senior Communications Specialist also provides leadership and mentorship to the Communications Coordinator and collaborates across all departments to ensure communication initiatives…
Added 1 hour ago
Project Coordinator
Government of Alberta
Calgary, AB
Reporting to the Senior Project Manager, the Project Coordinator will work closely to support the development and implementation of assigned capital projects. This role is critical to the…

Staples Canada

IT Operations Process Coordinator

Richmond Hill, ON, Canada

Full-time

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Job details

Job type: Full-time
Experience: 3–5 years of experience in IT operations, project coordination, or infrastructure / data center support.
Posting language: English
Posted: Oct 27, 2026

Original job description

Some of what you will do:

Support the Data Center Operations team by coordinating day-to-day maintenance activities, tracking infrastructure project tasks, and maintaining the operational documentation that keeps the data center environment running reliably. Serve as the coordination point between engineers, vendors, and leadership - making sure maintenance windows are scheduled, work is tracked to completion, and records are accurate and audit-ready. Maintain task and project tracking using tools such as ServiceNow or Jira Kanban boards to ensure visibility and accountability across the team.

Specifically, You Will:

Coordinate scheduling of routine and preventive maintenance for data center infrastructure (server rooms, network closets, power, and cooling systems).
Track maintenance windows and change activities using ServiceNow, or an equivalent ITSM tool, to minimize disruption to production systems.
Serve as the first point of coordination for on-site vendor visits and service calls.
Track tasks, timelines, and dependencies for data center infrastructure projects using a Kanban board (e.g., Jira) or equivalent tracking tool.
Maintain project trackers and flag schedule or resource risks to the Manager, Data Center Operations.
Support post-project documentation and close-out activities.
Maintain accurate runbooks, maintenance logs, asset inventories, and vendor service records.
Support change management documentation and audit / compliance readiness for the data center environment.
Identify and document opportunities to standardize or improve recurring operational processes.
Coordinate communication between the Data Center Operations team, vendors, and other Enterprise Technology and Systems groups.
Support purchase order and invoice tracking for data center vendor contracts, in partnership with vendor management.
Prepare status updates, dashboards, and reporting materials for team and leadership review.

Some of what you need:

Post-secondary education in Information Technology, Business Administration, or a related field, or equivalent work experience.
3–5 years of experience in IT operations, project coordination, or infrastructure / data center support.
Experience supporting vendor relationships or contract / PO administration is an asset.
Experience in a retail, distribution, or multi-site IT environment is an asset.
Strong organizational skills with proven ability to manage multiple concurrent tasks and deadlines.
Working knowledge of ITSM / ticketing tools such as ServiceNow, and task or project tracking tools such as Jira Kanban boards, for tracking incidents, changes, and tasks.
Proficiency in Microsoft Excel, Word, and PowerPoint for tracking and reporting.
Excellent written and verbal communication skills; comfortable coordinating between technical and non-technical stakeholders.
Exposure to ITIL practices (change, incident, and problem management) is an asset.
Familiarity with data center infrastructure (servers, storage, networking, power / cooling systems) is an asset.

Physical demands/working conditions:

Office environment – Hybrid, with 4 days onsite in Richmond Hill, subject to the hybrid policy.
Occasional data center site visits may be required to support maintenance coordination.

Some of what you will get:

Associate discount
Health and Dental benefits
RRSP/DPSP
Performance bonuses
Learning & Development programs
And more...

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

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More about this job

Responsibilities

The IT Operations Process Coordinator supports the Data Center Operations team by managing maintenance schedules, tracking infrastructure projects, and maintaining operational documentation. They serve as a primary point of contact for vendors and internal stakeholders to ensure audit readiness and process efficiency.

Requirements

Candidates should have 3–5 years of experience in IT operations or project coordination and possess strong organizational skills. Proficiency in ITSM tools like ServiceNow and project tracking tools like Jira is required, along with post-secondary education in a related field.

Skills

IT Operations
Project Coordination
Data Center Infrastructure
ServiceNow
Jira
Kanban
ITSM
Change Management
Vendor Management
Documentation
Asset Inventory
Communication
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
ITIL

Benefits

Associate discount
Health and Dental benefits
RRSP/DPSP
Performance bonuses
Learning & Development programs

Visa sponsorship

Not detected in the job text

Keywords

IT Operations
Data Center
Project Coordination
ServiceNow
Jira
Kanban
ITSM
Infrastructure
Maintenance
Vendor Management
Change Management
Audit Readiness
Compliance
Runbooks
Asset Inventory
ITIL
Incident Management
Problem Management
Microsoft Office
Reporting
Dashboards
Purchase Orders
Invoicing
Server Rooms
Network Closets
Power Systems
Cooling Systems
Stakeholder Management
Hybrid Work
Enterprise Technology

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