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Added 9 mins ago
Account Executive, CoStar Data & Analytics - Ottawa, Ontario, CAN
CoStar
Ottawa, ON
Full-time
As an Account Executive, you will be responsible for selling new business while managing and growing your client portfolio through the value of CoStar products. This is a consultative role…
Added 9 mins ago
Sr. Director, Insurance and Simplii Finance
Simplii Financial
Toronto, ON
Full-time
…groups: Insurance, Simplii, Marketing, Digital Platforms & Client Engagement, and AI, Data, and Analytics Office. The responsibilities include ensuring all financial reporting, forecasting,…
Added 27 mins ago
Senior Director - Chief Developer and AI Adoption
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Toronto, ON
Full-time
…the transformation program to develop innovative ideas and solutions in support of our clients and organization. We hire people with a broad range of technical skills and leadership…
Added 27 mins ago
Proposal Specialist
Staples Inc.
Richmond Hill, ON
Full-time
…delegating tasks, communicating critical deadlines, conducting executive reviews, and holding stakeholders accountable…
Added 56 mins ago
Key Account Manager
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…maximizing contract value, driving member adoption, and ensuring our solutions align with healthcare providers’ goals for cost efficiency, quality improvement, and patient outcomes. The KAM…
Added 56 mins ago
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…initiatives, and developing sustainable architecture standards and…
Added 56 mins ago
Digital Architect - GOAPRDJP000001022
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Finance Project Transformation Senior Associate
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Added 57 mins ago
Corporate Traveller - Customer Success Manager - Montreal, QC
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Added 57 mins ago
Senior Copywriter
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…leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic…
Added 57 mins ago
Senior Director, Patent Analysis & Reverse Engineering
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…combines strategic leadership with hands-on involvement in client relationships, project management, and technical analysis. The ideal candidate will demonstrate a strong understanding or…
Added 57 mins ago
Senior Project Manager
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Toronto, ON
…innovative and human first, award-winning work for blue chip client partners including AstraZeneca, Colgate-Palmolive, Dell, Ford, Microsoft, Nestlé, The Coca-Cola Company, and Wendy's. The…
Added 1 hour ago
Executive Assistant (RIBO Licensed) - Welland
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Youngs Insurance Brokers Inc. is hiring an Executive Assistant located in our Welland office. This full-time position oversees the customer service and policy retention of existing client…
Added 1 hour ago
Manager, Banking and Capital Markets
KPMG
ON · Toronto, Ontario
Full-time
Taking a holistic view, we tailor our approaches to our client’s key concerns. We strive to optimize operations by leveraging creative and innovative solutions to raise service quality…
Added 1 hour ago
Senior Consultant, Banking and Capital Markets
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ON · Toronto, Ontario
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Added 1 hour ago
Manager - Stress Testing Data, Controls and Analytics
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…mappings, transformation logic, controls, reconciliations and executive-ready reporting. The individual must be able to challenge results, investigate issues to root cause, translate…
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Director, Advanced Analytics & AI
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…strategic priorities, and recommend sophisticated models and AI solutions that support business goals, with a focus on Wealth and Fraud. You'll lead, manage, and mentor a team of junior and…
Added 1 hour ago
Senior Manager, Digital Product Strategy
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Our Digital Product Strategy team shapes the direction of high-impact digital banking experiences by connecting client needs, business priorities, and delivery planning. As a Senior…
Added 1 hour ago
Research Grants Officer
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…needs of individual (e.g., researcher) and institutional (e.g., executive, chairs/deans) stakeholders while also ensuring compliance with funding agency regulations and requirements. The…
Added 1 hour ago
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We are looking for a Sales Executive to join our Sales team to help drive the company's growth. This is a dynamic role where you will contribute across the organization, own a territory and…
Added 1 hour ago
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We are currently seeking a qualified Account Manager to join our team. The Account Manager is responsible for managing client relationships, supporting new and existing business…
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Enterprise Sales for Canada - Merchant Services - Executive Director
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Toronto, ON
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As Executive Director, Enterprise Sales for Canada within Merchant Services, you will lead a team responsible for driving accelerated growth across the largest Merchant Services portfolio…
Added 1 hour ago
Senior Project Manager – Rail & Transit
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…rail systems, bus rapid transit, and zero-emission mobility solutions, our experts combine deep technical knowledge with innovative thinking to enhance the efficiency and sustainability of…
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Other duties may be assigned as operational or client requirements evolve.

Staples Inc.

Proposal Specialist

Richmond Hill, ON, Canada

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

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Original job description

Some of what you will do:

Reporting to the proposal team manager, the proposal specialist owns the proposal process from the kick-off meeting through to submission. They serve as the project manager for complex, verbiage and compliance driven RFx opportunities for both prospective and existing customers of all sizes. The proposal specialist plays an integral role in driving revenue and increasing profitability through conversion, retention, and penetration.

Specifically, You Will:

Provide operational leadership for proposal development, charting project plans and bid schedules, spearheading kickoff calls, delegating tasks, communicating critical deadlines, conducting executive reviews, and holding stakeholders accountable throughout.
Strategize with the sales team to identify win themes, customer pain points, and key value drivers to create a unified bid strategy for revenue generation.
Collaborate across all organizational functions and levels, building alignment between the proposal, pricing, sales, merchandising, transportation, operations, legal, risk management, and credit teams.
Gather, analyze and organize data from other departments, discerning key information and integrating it into the response.
Draft and creates proposal that capture Staples Professional’s value proposition and align our offering with customer needs. Edits and revises drafts based on customer addenda and stakeholder feedback.
Work well in situations with many unknowns and knows how to solve challenges and guide others through ambiguity.

Some of what you need:

A university degree with emphasis on communications, business, marketing, and/or journalism.
Project management skills with demonstrated ability to keep projects on track through proactive communication, prioritization, problem solving, time/task management, ability to manage multiple projects, and organization.
Advanced computer skills: Must have advanced skills in the entire MS Office Suite including Word, Excel, PowerPoint, Teams and Outlook, and an ability to learn new software quickly.
Excellent communication skills, both verbal and written, to clearly explain concepts in professional documents using easy-to-understand English.
Proposal process knowledge with an understanding of what to look for in an RFx, kickoff calls, content management, and on-time delivery of projects.
Strong interpersonal skills with an ability to foster positive working relationships across all business areas.
Ability to work independently under pressure, especially under tight client deadlines with minimal supervision.

Physical Environment/Working Conditions:

Hybrid Work Model (4 days working in the Richmond Hill office).

Some of what you will get:

Associate discount
Health and Dental benefits
RRSP/DPSP
Performance bonuses
Learning & Development programs
And more…

#MakeAnImpact

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for an existing vacancy.

About the Team

At Staples Canada we are dynamic, inspiring partners to our customers and the communities in which we live. As The Working and Learning Company, we inspire people to work smarter, learn more and grow every day. We’re looking for curious, approachable, and passionate individuals who love finding solutions. If that’s you, let’s work, learn, and grow together.

We are building an inclusive and diverse team

Staples Canada is continuously working towards creating an inclusive and diverse work environment. We welcome, value and thrive on perspectives and contributions from backgrounds that vary by race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability. If you have a disability or special need that requires accommodation, please let us know.

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More about this job

Responsibilities

The proposal specialist manages the end-to-end proposal process, including project planning, bid strategy development, and cross-functional collaboration. They are responsible for drafting and editing complex proposals while ensuring alignment with customer needs and organizational value propositions.

Requirements

Candidates must hold a university degree in a relevant field and possess strong project management and advanced Microsoft Office skills. Excellent verbal and written communication abilities are required to effectively manage RFx opportunities and stakeholder relationships.

Skills

Project management
Proposal development
Bid strategy
Communication
Microsoft Office Suite
Data analysis
Time management
Problem solving
Stakeholder management
Technical writing
RFx management
Interpersonal skills
Strategic planning
Revenue generation
Content management

Benefits

Associate discount
Health and Dental benefits
RRSP/DPSP
Performance bonuses
Learning & Development programs

Visa sponsorship

Not detected in the job text

Keywords

Proposal Specialist
RFx
Project Management
Bid Strategy
Revenue Generation
Stakeholder Accountability
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Microsoft Outlook
Content Management
Business Development
Technical Writing
Compliance
Sales Support
Cross-functional Collaboration
Data Analysis
Proposal Process
Hybrid Work

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