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STARS

Receptionist / Administrative Assistant

Calgary, AB, T2E 8M7, Canada

Job type: Full-time
Apply by: Oct 12, 2026
Experience: High school diploma and 2+ years of experience in office administration and/or reception
Posting language: English
Posted: Sep 24, 2026

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Original job description

Receptionist / Administrative Assistant
Full Time

Why STARS
At STARS, we come to work every day with a purpose…to save lives. Whether you work in the aircraft or at one of our six bases, everyone at STARS plays a vital role in helping to provide critical care, anywhere. Since flying our first mission in 1985, we have never lost sight of what is most important – our VIPS, or Very Important Patients. Each year, we fly over 3,000 missions, providing worldclass critical medical care whenever and wherever we are needed, and every team member contributes to helping that VIP. We are a lifeline to the community when time and clinical expertise can make all the difference.

We are currently looking for a Receptionist / Administrative Assistant at our Calgary base in the Corporate Services department.

While you may not be flying the helicopter or providing patient care, as a member of STARS’ Corporate Services team, you will play an important role in STARS’ life-saving mission. Be part of something bigger. Be part of our team.

Key Responsibilities:
Reception & Customer Service

Serve as brand ambassador as the first point of contact for visitors, contractors, guests, and stakeholders, both in person and on the phone
Manage incoming and outgoing mail and courier shipments

Administrative Support

Provide administrative support to the Provincial Director and general support to the base as needed
Coordinate and support base events such as recognition events and meetings, including making catering arrangements
Code and process invoices, and reconcile corporate credit card statements

Facilities & Base Operations

Act as the main contact to coordinate contractors and vendors to keep the base safe and well maintained
Manage supplies, equipment, fleet vehicles, service contracts, and ensure appropriate preventative maintenance is scheduled

Qualifications & Requirements:

High school diploma and 2+ years of experience in office administration and/or reception
Excellent verbal and written communication skills, with a professional, courteous, and customer-focused approach
Comfortable with technology, including strong Microsoft Office skills (Outlook, Word, Excel, PowerPoint, and Teams)
Highly organized and detail-oriented, with the ability to prioritize competing demands, work independently, take initiative, and contribute effectively as part of a team

What we offer:
At STARS, every day we come to work with a purpose, to save lives. Maybe that’s your purpose too.

We provide a strong total reward offering inclusive of a salary tailored to your education and experience, comprehensive organization-paid health and dental benefits, free parking and more. But the real reward is joining a legacy – a legacy of lives saved, of hope in the fact of the unimaginable, and of pride in making a difference.

When you join STARS, you become part of a community that knows we’re stronger together. It takes a team to deliver the highest standards of care, and we need you to help us be our best.

Elevate your career. Be part of something bigger. Be part of STARS.

How to Apply/ Deadline to apply:
If you are the person we are looking for and would like to make a difference with your career, please make sure to apply by closing date: October 12, 2026.

Want to learn more?
Looking to support life-saving missions from a business perspective? See how our Corporate Services team helps STARS run efficiently and effectively. Learn More About Corporate Services

By clicking "submit", you provide Shock Trauma Air Rescue Service (STARS) consent to collect, use and disclose your personal information for the purpose of evaluating, establishing and/or managing an employment relationship with you. You acknowledge that your personal information may be transferred outside Canada, and may be accessible to law enforcement and national security authorities outside Canada. If you have questions about this consent, or wish to obtain further details about STARS' privacy practices, please contact our privacy officer at privacy@stars.ca or review our privacy policy at https://stars.ca/privacy-policy/ .

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More about this job

Responsibilities

The role serves as the primary point of contact for visitors and provides comprehensive administrative support to the Provincial Director and base operations. Responsibilities include managing office supplies, coordinating vendors, processing invoices, and supporting base events.

Requirements

Candidates must have a high school diploma and at least two years of experience in office administration or reception. Proficiency in Microsoft Office and strong verbal and written communication skills are required.

Skills

Reception
Customer service
Administrative support
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Invoice processing
Facilities management
Communication
Organization
Detail-oriented
Time management

Benefits

Health benefits
Dental benefits
Free parking

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Corporate Services
Customer Service
Brand Ambassador
Invoicing
Facilities Management
Vendor Coordination
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Fleet Management
Preventative Maintenance
Office Administration

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