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Added 6 mins ago
L
Mine Superintendent
Ledcor
St. Lawrence, NL
- Full-time
Hire, develop, and manage hourly mine‑site employees in coordination with the Project Manager
Added 7 mins ago
CR
Senior Track Foreman
Cando Rail & Terminals
Brandon, MB
- Full-time
…more. With over 50 operations, we are the 3 largest locomotive fleet in Canada and…
Added 7 mins ago
O
National Accounts Director
OPENLANE
Brampton, ON
- $100,000 to $125,000 CAD / year
- Full-time
A National Account Director who will serve as the primary account relationship manager for commercial sellers. The core focus of this role is (1) to retain our high-value client base to…
Added 35 mins ago
Heavy Duty Mechanic (Shop & Field Service)
Infracon Construction Inc.
Merritt, BC
Reports To: Equipment Manager / Service Manager
Added 51 mins ago
CE
Branch Manager (Pump and Power)
Cooper Equipment Rentals Limited
Edmonton, AB
- Full-time
Oversee inventory and fleet utilization, ensuring equipment is rental ready through effective shop flow; recommend fleet adjustments as needed.
Added 1 hour ago
CR
Railcar Loader
Cando Rail & Terminals
Fort Saskatchewan, AB
- Full-time
…more. With over 50 operations, we are the 3 largest locomotive fleet in Canada and…
Added 1 hour ago
CR
Railcar Loader
Cando Rail & Terminals
Edmonton, AB
- Full-time
…more. With over 50 operations, we are the 3 largest locomotive fleet in Canada and…
Added 1 hour ago
Executive Receptionist
State Window Corporation
Vaughan, ON
Assist fleet administrator with fleet-related tasks;
Added 2 hours ago
TP
Service Manager
T&T Power Group
Wellesley, ON
- $80,000 to $95,000 CAD / year
- Full-time
…qualified individual to fill the opening of the GTA Service Manager…
Added 2 hours ago
E
Management Trainee
Enterprise
Saint John, NB
- Full-time
Whether you see yourself in sales, business development, customer service, retail management, or operations, as a manager in training, you can count on a career path with a clear beginning…
Added 2 hours ago
LN
Corporate Mechanical Maintenance Specialist
Logic NDT Solutions
Calgary, AB
- Full-time
The Corporate Mechanical Maintenance Specialist functions as a portfolio-wide Reliability and Asset Manager, shifting our multi-entity operations from reactive repairs to proactive asset…
Added 2 hours ago
CM
Project Manager, Low Carbon Fleet Program
Coast Mountain Bus Company
Vancouver, BC · Greater Vancouver, BC
- $100,080 to $150,120 CAD / year
- Full-time
The Project Manager, Low Carbon Fleet Programs advances sustainable and strategic studies and initiatives that support the long-term Zero Emission Playbook, including depot transitions,…
Added 2 hours ago
D&
Organizational Development Specialist, Change & Enablement
Day & Ross
Hartland, NB
- Full-time
Reporting to the Manager, Organizational Development, and working closely with HR, business leaders, and project teams, the Specialist leads change impact assessments, crafts clear change…
Added 2 hours ago
EM
Truck Vehicle Service Attendant
Enterprise Mobility
Timmins, ON
- $20 CAD / hour
- Full-time
…and providing light maintenance and inspections on a diverse fleet of Medium- Duty trucks. Our Truck Rental Division provides transportation solutions within the truck rental…
Added 2 hours ago
AI
Engineer – Senior Base – No fixed Base (#1027)
Air Inuit
Quebec, QC
- Internship
From the versatile Twin Otter to the powerful Boeing 737-800NG, a fleet of over 35 aircraft carries not just passengers and cargo, but stories, hopes, and essential services to the people…
Added 2 hours ago
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Sr. Connectivity Partnership Manager
Geotab
Oakville, ON
- Full-time
Role Description The Sr. Connectivity Partnership Manager is a full-time role responsible for leading and expanding strategic connectivity partnerships that drive growth and innovation…
Added 3 hours ago
KB
Assistant Store Manager - Back-end Ops
Kent Building Supplies
Port Hawkesbury, NS
- Full-time
As an Assistant Store Manager – Back‑End Operations, you will play a critical leadership role in ensuring these business lines are supported through safe, efficient, and accurate…
Added 3 hours ago
O
National Accounts Director
OPENLANE
Brampton, ON
- $100,000 to $125,000 CAD / year
- Full-time
A National Account Director who will serve as the primary account relationship manager for commercial sellers. The core focus of this role is (1) to retain our high-value client base to…
Added 3 hours ago
W
Gestionnaire de produits, Composants de matériel roulant (RSC) / Rolling Stock Components (RSC) Product Manager
Wabtec
Montreal, QC
- Full-time
Added 3 hours ago
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Staff Product Manager, Professional Experience
ecobee
Toronto, ON
- Full-time
Our hive is looking for a Staff Product Manager to lead the professional experience, a dedicated focus for ecobee. Professionals strongly influence which controls are installed and…
Added 4 hours ago
GP
Staff Product Manager, Professional Experience
Generac Power Systems
Toronto, ON · Canada - Toronto
- Full-time
Our hive is looking for a Staff Product Manager to lead the professional experience, a dedicated focus for ecobee. Professionals strongly influence which controls are installed and…
Added 4 hours ago
TC
Heavy Duty Mechanic
Tiger Calcium Services Inc.
Nisku, AB
- Full-time
…our team at our Nisku, Alberta facilities. Reporting to the Fleet Maintenance Manager, you will be responsible for performing inspections, diagnostics, maintenance, and repairs on Tiger’s…
Added 4 hours ago
AT
Transportation Coordinator
Arrow Transportation Systems Inc.
Chilliwack, BC
- Full-time
Under the direction of the Division Manager and Operations Supervisor, the Transportation Coordinator’s primary role is to coordinate and oversee the routing and scheduling of our daily…
Added 4 hours ago
WC
Gestionnaire de produits, Composants de matériel roulant (RSC) / Rolling Stock Components (RSC) Product Manager
Wabtec Corporation
Montreal, QC
- $95,000 to $127,000 CAD / year
- Full-time
Added 4 hours ago
SC
Office Administrator
Sky Contracting Inc.
Oakville, ON
- Full-time

State Window Corporation

Executive Receptionist

Vaughan, ON, Canada

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications) · Full-time

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Job details

Pay: Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)
Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

Position: Receptionist
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)

One State is the power of unity – one team, creating what’s next, together.

About Us

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years.

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact - transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

Empowered by Innovation
We Make It Happen
Family
Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

About The Role

Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role is responsible for professionally managing incoming calls, greeting and assisting guests, receiving and recording documents and deliveries, and maintaining a welcoming, organized, and professional reception area. The Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as required.

Duties are responsibilities include but are not limited to the following:

Professionally answer, screen and promptly route incoming calls, ensuring messages are accurately relayed to the appropriate individuals;
Provide callers with accurate and timely information while maintaining a high standard of customer service;
Maintain comprehensive knowledge of the company website;
Greet and direct clients upon arrival (offer coffee/water) and monitor all visitors;
Maintain security awareness;
Receive and sort mail and deliveries;
Schedule and track couriers (prepare transmittals if required) and obtain signatures, along with ZAP Courier, FedEx, Purolator, and UPS;
Assist the Accounting Department in the handling of invoices and invoice approvals;
Collect receipts, sort, and reconcile visa statements and provide to Accounting via SAP Concur
Perform administrative functions within the corporate Uber platform, including user account management, trip monitoring, reporting and other dashboard-related tasks;
Sort through cheques and sign off that they have been mailed or picked up;
Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
Coordinate catering if required for boardroom set up for meetings upon notification;
Arrange for weekly breakfast order, quarterly birthday celebrations, and monthly popcorn day;
Assist HR Department and CAO with corporate events;
Maintain inventory and place orders for office items including stationery, lunchroom, and marketing supplies;
Assist fleet administrator with fleet-related tasks;
Ensure the shredding company maintains boxes to prevent overflowing;
Maintain and update the company directory;
Review Bell Mobility invoices on a monthly basis to check staff roaming charges;
Work with Iron Mountain for box storage/recall;
Assist CAO with ordering of new office desks/chairs and other items as required;
Ensure TV monitors are on upon arrive and closed before leaving daily;
Responsible for daily opening and closing procedures of the reception area;
At times required to complete tasks for the Executive Team; and
General/administrative support under direction of the Executive Administrative Assistant/CAO

Requirements & Qualifications

Education

Bachelor's Degree or Diploma in Business Administration is preferred.

Years of Experience

Minimum 1 year in reception/administrative support.

Work Location

In-Office, Monday to Friday
Hours: 8:30am-5:00pm
May require driving company/personal vehicle when picking up food for meetings or other work-related events;
Required to wear PPE in the plant; and
Flexible working overtime as required

Why State?

Comprehensive Benefits: Enjoy dental, medical, and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.

Generous Time Off: Benefit from 3 weeks vacation, 6 personal days, and birthday off!

Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.

Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.

Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.

Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.

Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.

Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.

Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.

Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.

Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.

Eligibility

Must be legally entitled to work in Canada and able to commute daily to the office.

AODA

At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.

We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.

How to Apply

Please apply directly through our website at State Job Postings

Our recruitment process may include the following stages, depending on the role:

Pre-Screen Phone Interview
In-Person Interview
Technical Software Assessment (if applicable to the role)
Driver's Abstract Clearance (if applicable to the role)

We thank all applicants for their interest in exploring employment opportunities with State. However, only qualified candidates will be contacted.

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More about this job

Responsibilities

The receptionist serves as the primary point of contact for visitors and callers while managing front office operations and administrative tasks. Responsibilities include routing calls, greeting guests, handling deliveries, and providing support to the executive and accounting departments.

Requirements

Candidates should possess a minimum of one year of experience in reception or administrative support. A Bachelor's degree or diploma in Business Administration is preferred.

Skills

Reception
Administrative support
Customer service
Switchboard operation
Calendar management
Data entry
Invoice processing
Office supply management
Courier coordination
Event coordination
Security awareness
Communication
Organization
SAP Concur
Microsoft Office

Benefits

Dental insurance
Medical insurance
Paramedical coverage
Safety footwear reimbursement
Paid vacation
Personal days
Birthday off
RRSP program
Discounted group home and auto insurance
Goodlife Fitness corporate membership
Wellness program
Mental health support
Childcare services
Education benefit

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Front Office
Customer Service
SAP Concur
Invoicing
Courier Management
Calendar Management
Office Administration
Construction
Manufacturing
High-rise
Professionalism
Data Entry
Inventory Management
Fleet Support
Event Planning
Communication
Scheduling
Security

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