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Added 11 mins ago
BG
Branch Manager - Peterbilt
Brandt Group of Companies
North Bay, ON
- Full-time
Brandt Tractor Ltd. has an exciting opportunity for a Branch Manager in our North Bay Brandt Peterbilt location.
Added 11 mins ago
LC
Beauty Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
North Bay, ON
- Full-time
Prepares performance appraisals in association with Front Store Manager
Added 11 mins ago
BG
Heavy Equipment Technician - Leadhand - Construction & Forestry
Brandt Group of Companies
Oro, ON
- Full-time
Provide performance feedback for technicians and staff to the Service Manager, aiding in employee development.
Added 11 mins ago
OA
Part-Time Lot Associate - OpenRoad Audi Boundary
OpenRoad Auto Group
Burnaby, BC
- Part-time
To be aware of and report to the department manager any area of concern as far as supplies, equipment, or other problem areas concerning the care of and delivery of a quality product.
Added 11 mins ago
OA
Financial Services Manager - OpenRoad Honda Burnaby
OpenRoad Auto Group
Burnaby, BC
- Full-time
Strong focus on training, development, and internal promotion opportunities
Added 11 mins ago
OA
Lot Associate - OpenRoad Audi Boundary
OpenRoad Auto Group
Burnaby, BC
- Full-time
To be aware of and report to the department manager any area of concern as far as supplies, equipment, or other problem areas concerning the care of and delivery of a quality product.
Added 11 mins ago
A
Sr. Materials Innovation Manager – Advanced Concepts
ARC'TERYX
North Vancouver, BC
- Full-time
…in-house end-to-end capabilities in research, engineering, design, development, digital and validation allow us to innovate head-to-toe solutions that bring the coast mountain experience to…
Added 11 mins ago
J
Project Manager, Commercial Operations (Sales & Marketing)
Jeeter
Toronto, ON
- $133,475 to $148,930 CAD / year
- Full-time
The Project Manager, Commercial Operations (Sales & Marketing) will support the Commercial Program Manager inside the PMO in coordinating product launch projects and promotions to ensuring…
Added 11 mins ago
LC
Assistant Store Manager Fresh Full Time Day Greenlight Requisition
Loblaw Companies Limited
Merritt, BC
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 26 mins ago
JH
Event and Conference Services Manager - Hotel (relocation to Victoria, BC)
JRoss Hospitality Recruiters
BC · British Columbia, Canada
- Full-time
…ask. We are seeking an experienced Event & Conference Services Manager to lead the events function within a respected full-service waterfront hotel in Victoria. This role oversees a…
Added 26 mins ago
P
Retail Operations Manager
PetSmart
Abbotsford, BC
- Full-time
Support and guide sales associates in merchandise handling, providing training on product knowledge and presentation standards.
Added 26 mins ago
AE
Sr. Materials Innovation Manager – Advanced Concepts
Arc'teryx Equipment
North Vancouver, BC
- Full-time
…in-house end-to-end capabilities in research, engineering, design, development, digital and validation allow us to innovate head-to-toe solutions that bring the coast mountain experience to…
Added 26 mins ago
TT
Program Manager
Top Tier Talent Group
Belleville, ON
- Full-time
Take part in new product development teams (PDTs) to support smooth, on-time launches and program transfers
Added 26 mins ago
R
Assistant Store Manager
RONA
Montreal, QC · Pierrefonds, QC
- Full-time
We operate or service corporate and affiliated dealer stores. With a distinctive product and service offering and complementary store formats ranging from neighbourhood hardware stores to…
Added 26 mins ago
JR
Store Manager - Apparel
JRoss Retail Recruiters
Kamloops, BC
- $47,000 to $53,000 CAD / year
- Full-time
…and a focus on customer connection, they are seeking a Store Manager to lead their Kamloops, BC…
Added 26 mins ago
M
Department Manager, Member Experience
MEC
North Vancouver, BC
- $48,100 to $60,200 CAD / year
- Full-time
What sets MEC apart is our deep expertise, thoughtful product curation, and strong community connection, all focused on serving our members. Our teams bring lived outdoor experience and…
Added 26 mins ago
PM
Paid Social Manager
Publicis Media
Toronto, ON
- Full-time
Working under the direction of and in collaboration with the Social Media Director, the Social Media Manager leads a team in the conception and delivery of innovative, well-targeted,…
Added 26 mins ago
M
Department Manager, Operations Support
MEC
Kitchener, ON
- $48,100 to $60,200 CAD / year
- Full-time
What sets MEC apart is our deep expertise, thoughtful product curation, and strong community connection, all focused on serving our members. Our teams bring lived outdoor experience and…
Added 26 mins ago
K
Senior Manager, Food Innovation Technology
KFC
Vaughan, ON
- Full-time
The Senior Food Innovation Technology Manager is the heart of our business and can balance the art and science of innovation, development, and food safety. They have passion for food and…
Added 26 mins ago
S
Senior Product Manager - SOTI Connect
SOTI
Mississauga, ON
- $120,000 to $140,000 CAD / year
- Full-time
…importantly, be part of a winning team. As the successful Senior Product Manager, you will be responsible for taking ownership of the product line life cycle from strategic planning to…
Added 26 mins ago
DC
Sr. Software Release Project Manager (Scaled Agile /Device Development, Systems Integration)
Danaher Corporation
Concord, ON · Guelph, ON · Toronto, ON · CAN - Concord - AB Sciex LP
- Full-time
Lead planning activities for concurrent hardware and software development programs requiring coordinated integration, validation, and commercial release readiness. Support platform…
Added 26 mins ago
BM
Operations & Training Manager (Bilingual, English & French)
Brand Momentum
Remote, Canada
- $78,000 CAD / year
- Full-time
- Remote
We are seeking a Bilingual Field Capability & Performance Manager to lead training, employee development, and performance improvement for our national field team.
Added 26 mins ago
S
Lead Business Consultant, Enterprise Data Management & Data Integration
SimCorp
Toronto, ON
- Full-time
…courageous. Our people-centered organization focuses on skills development, relationship building, and client success. We take pride in cultivating an environment where all team members can…
Added 26 mins ago
P
Store Manager - Southcentre Mall
Pandora
Calgary, AB
- Full-time
The Store Manager will be the ultimate Pandora Fan. As the Store Manager, you will fully immerse yourself in our brand, culture, product whilst taking immense pride in delivering…
Added 26 mins ago
T
Senior Business Analyst - Enterprise Data Management Office (EDMO)
TD
Toronto, ON
- Full-time
This role will report to an Engineering Manager, Product Group Technology Lead, or equivalent leader within EDMO.

State Window Corporation

Executive Receptionist

Vaughan, ON, Canada

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications) · Full-time

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Job details

Pay: Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)
Job type: Full-time
Posting language: English
Posted: Oct 27, 2026

Original job description

Position: Receptionist
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)

One State is the power of unity – one team, creating what’s next, together.

About Us

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years.

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact - transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

Empowered by Innovation
We Make It Happen
Family
Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

About The Role

Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role is responsible for professionally managing incoming calls, greeting and assisting guests, receiving and recording documents and deliveries, and maintaining a welcoming, organized, and professional reception area. The Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as required.

Duties are responsibilities include but are not limited to the following:

Professionally answer, screen and promptly route incoming calls, ensuring messages are accurately relayed to the appropriate individuals;
Provide callers with accurate and timely information while maintaining a high standard of customer service;
Maintain comprehensive knowledge of the company website;
Greet and direct clients upon arrival (offer coffee/water) and monitor all visitors;
Maintain security awareness;
Receive and sort mail and deliveries;
Schedule and track couriers (prepare transmittals if required) and obtain signatures, along with ZAP Courier, FedEx, Purolator, and UPS;
Assist the Accounting Department in the handling of invoices and invoice approvals;
Collect receipts, sort, and reconcile visa statements and provide to Accounting via SAP Concur
Perform administrative functions within the corporate Uber platform, including user account management, trip monitoring, reporting and other dashboard-related tasks;
Sort through cheques and sign off that they have been mailed or picked up;
Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
Coordinate catering if required for boardroom set up for meetings upon notification;
Arrange for weekly breakfast order, quarterly birthday celebrations, and monthly popcorn day;
Assist HR Department and CAO with corporate events;
Maintain inventory and place orders for office items including stationery, lunchroom, and marketing supplies;
Assist fleet administrator with fleet-related tasks;
Ensure the shredding company maintains boxes to prevent overflowing;
Maintain and update the company directory;
Review Bell Mobility invoices on a monthly basis to check staff roaming charges;
Work with Iron Mountain for box storage/recall;
Assist CAO with ordering of new office desks/chairs and other items as required;
Ensure TV monitors are on upon arrive and closed before leaving daily;
Responsible for daily opening and closing procedures of the reception area;
At times required to complete tasks for the Executive Team; and
General/administrative support under direction of the Executive Administrative Assistant/CAO

Requirements & Qualifications

Education

Bachelor's Degree or Diploma in Business Administration is preferred.

Years of Experience

Minimum 1 year in reception/administrative support.

Work Location

In-Office, Monday to Friday
Hours: 8:30am-5:00pm
May require driving company/personal vehicle when picking up food for meetings or other work-related events;
Required to wear PPE in the plant; and
Flexible working overtime as required

Why State?

Comprehensive Benefits: Enjoy dental, medical, and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.

Generous Time Off: Benefit from 3 weeks vacation, 6 personal days, and birthday off!

Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.

Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.

Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.

Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.

Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.

Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.

Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.

Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.

Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.

Eligibility

Must be legally entitled to work in Canada and able to commute daily to the office.

AODA

At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.

We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.

How to Apply

Please apply directly through our website at State Job Postings

Our recruitment process may include the following stages, depending on the role:

Pre-Screen Phone Interview
In-Person Interview
Technical Software Assessment (if applicable to the role)
Driver's Abstract Clearance (if applicable to the role)

We thank all applicants for their interest in exploring employment opportunities with State. However, only qualified candidates will be contacted.

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More about this job

Responsibilities

The receptionist serves as the primary point of contact for visitors and callers while managing front office operations and administrative tasks. Responsibilities include routing calls, greeting guests, handling deliveries, and providing support to the executive and accounting departments.

Requirements

Candidates should possess a minimum of one year of experience in reception or administrative support. A Bachelor's degree or diploma in Business Administration is preferred.

Skills

Reception
Administrative support
Customer service
Switchboard operation
Calendar management
Data entry
Invoice processing
Office supply management
Courier coordination
Event coordination
Security awareness
Communication
Organization
SAP Concur
Microsoft Office

Benefits

Dental insurance
Medical insurance
Paramedical coverage
Safety footwear reimbursement
Paid vacation
Personal days
Birthday off
RRSP program
Discounted group home and auto insurance
Goodlife Fitness corporate membership
Wellness program
Mental health support
Childcare services
Education benefit

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Front Office
Customer Service
SAP Concur
Invoicing
Courier Management
Calendar Management
Office Administration
Construction
Manufacturing
High-rise
Professionalism
Data Entry
Inventory Management
Fleet Support
Event Planning
Communication
Scheduling
Security

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