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Added 8 mins ago
CI
Project Engineer
CF Industries
Courtright, ON
- Full-time
Reporting to the Engineering Supervisor - Projects, the Project Engineer will lead the execution, coordination, construction, and cost control of specific projects from conception to…
Added 2 hours ago
SU
Trade Supervisor, Steel (Afternoon Shift)
Seaspan ULC
North Vancouver, BC
- Full-time
The Trade Supervisor, Steel (Afternoon Shift) is responsible for leading their team of tradespeople by coordinating and overseeing completion of trade activities within the Shipyard. The…
Added 2 hours ago
Coordinator Production
Evolution Mining Limited
Red Lake, ON
…mining activities and working collaboratively with Operations, Technical Services, and Maintenance to ensure production plans are executed safely, efficiently, and in alignment with…
Added 2 hours ago
M
Survey Assistant
McElhanney
AB · Alberta, Canada
- Full-time
High school diploma, technical school education and an understanding of basic surveying is an asset but skills and experience from trades or construction are also relevant.
Added 2 hours ago
M
Survey Assistant
McElhanney
AB · Edmonton, AB
- Full-time
High school diploma, technical school education and an understanding of basic surveying is an asset but skills and experience from trades or construction are also relevant.
Added 8 hours ago
Real Estate Coordinator
Hydro One Networks Inc
Markham, ON
…secure approval of final transaction settlement terms from supervisor or other Company signing…
Added 15 hours ago
Quality Assurance Technician
State Window Corporation
Vaughan, ON
Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified…
Added 1 day ago
ME
Project Engineer - Electrical Construction
Mass. Electric Construction Co.
Toronto, ON
- Full-time
As a Project Engineer, you will be responsible for the administrative and technical aspects of constructing a project, managing a team of field and cost engineers. Do you have strong…
Added 1 day ago
S
DCN Production Supervisor
SLB
Calgary, AB
- Full-time
SLB is seeking a Production Supervisor. This role is responsible for leading and managing a team of approximately 25 production employees in a fast-paced, high-mix manufacturing…
Added 2 days ago
GF
AV Install Technician - Waterloo
GoodLife Fitness
Waterloo, ON
- Full-time
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Added 2 days ago
Program Manager, Public Works
Regional Municipality of Wood Buffalo
Fort McMurray, AB
…tendering packages, and develops, maintains, monitors, and enforces construction schedules, tracks, and controls project costs, and maintains accurate project…
Added 2 days ago
V
Construction and Commissioning Lead
Vale
Canada
- Full-time
Previous experience as a construction lead, supervisor or field engineer preferred
Added 2 days ago
DG
Payroll Coordinator
DCM Group Inc.
Sherwood Park, AB
- Contract
DCM Group - including TES, PCSI, and our U.S. operations - we offer integrated solutions in construction, maintenance, turnaround, and engineering services across industrial and commercial…
Added 2 days ago
B&
Project Coordinator, Refrigeration
Black & McDonald Limited
Stoney Creek, NB
- Full-time
The Project Coordinator is located in our Stoney Creek office and reports directly to the Refrigeration Project Supervisor. Their primary focus is supporting the Refrigeration Projects team…
Added 2 days ago
J
Labourer/Equipment Operator - Regina Specialized Long Term Care
Jardeg
Regina, SK
- Full-time
Support other construction tasks as directed by the supervisor
Added 2 days ago
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Facility Supervisor
BGIS
Lethbridge, AB
- Full-time
The Facility Supervisor ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 2 days ago
BC
Intermediate Structural Engineer
Bantrel Co.
Calgary, AB
- Full-time
Receive technical and administrative supervision from an engineering supervisor.
Added 2 days ago
OG
Maintenance Technician
Onni Group of Companies
Vancouver, BC
- Full-time
Complete special maintenance assignments from the Housekeeping Supervisor or Operations Manager
Added 2 days ago
Technology Analyst Student
PCL Construction
Edmonton, AB
…starting in January 2027. This position will be under the direct supervisor of the Technology Team…
Added 2 days ago
MH
Construction Site Supervisor
Manga Hotel Group
Toronto, ON · Etobicoke, ON
- $90,000 to $120,000 CAD / year
- Full-time
As Manga Hotels continues to expand, we are seeking an experienced and highly organized Construction Site Supervisor to oversee an upcoming major hotel renovation project. In this role, you…
Added 2 days ago
K
Senior Mechanical Engineer - Rotating Equipment
Kent
Calgary, AB
- Full-time
…Edmonton, Alberta office. The successful candidate will provide technical leadership for specifying, selecting, reviewing, and procuring rotating mechanical equipment for industrial…
Added 2 days ago
B
Facility Supervisor
BGIS
Lethbridge, AB
- Full-time
The Facility Supervisor ensures that client facilities are operated and maintained cost-effectively, safely, efficiently as per the operating parameters of the Statement of Work and…
Added 2 days ago
B&
Mechanical Project Coordinator
Black & McDonald Limited
Ottawa, ON
- $60,000 to $70,000 CAD / year
- Full-time
Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and…
Added 2 days ago
BC
Intermediate Structural Engineer
Bantrel Co.
Calgary, AB
- Full-time
Receive technical and administrative supervision from an engineering supervisor.
Added 2 days ago
K
Senior Mechanical Engineer - Rotating Equipment
Kent
Calgary, AB
- Full-time
…Edmonton, Alberta office. The successful candidate will provide technical leadership for specifying, selecting, reviewing, and procuring rotating mechanical equipment for industrial…

State Window Corporation

Executive Receptionist

Vaughan, ON, Canada

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications) · Full-time

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Job details

Pay: Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)
Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

Position: Receptionist
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)

One State is the power of unity – one team, creating what’s next, together.

About Us

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years.

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact - transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

Empowered by Innovation
We Make It Happen
One Team
Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

About The Role

Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role is responsible for professionally managing incoming calls, greeting and assisting guests, receiving and recording documents and deliveries, and maintaining a welcoming, organized, and professional reception area. The Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as required.

Duties are responsibilities include but are not limited to the following:

Professionally answer, screen and promptly route incoming calls, ensuring messages are accurately relayed to the appropriate individuals;
Provide callers with accurate and timely information while maintaining a high standard of customer service;
Maintain comprehensive knowledge of the company website;
Greet and direct clients upon arrival (offer coffee/water) and monitor all visitors;
Maintain security awareness;
Receive and sort mail and deliveries;
Schedule and track couriers (prepare transmittals if required) and obtain signatures, along with ZAP Courier, FedEx, Purolator, and UPS;
Assist the Accounting Department in the handling of invoices and invoice approvals;
Collect receipts, sort, and reconcile visa statements and provide to Accounting via SAP Concur
Perform administrative functions within the corporate Uber platform, including user account management, trip monitoring, reporting and other dashboard-related tasks;
Sort through cheques and sign off that they have been mailed or picked up;
Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
Coordinate catering if required for boardroom set up for meetings upon notification;
Arrange for weekly breakfast order, quarterly birthday celebrations, and monthly popcorn day;
Assist HR Department and CAO with corporate events;
Maintain inventory and place orders for office items including stationery, lunchroom, and marketing supplies;
Assist fleet administrator with fleet-related tasks;
Ensure the shredding company maintains boxes to prevent overflowing;
Maintain and update the company directory;
Review Bell Mobility invoices on a monthly basis to check staff roaming charges;
Work with Iron Mountain for box storage/recall;
Assist CAO with ordering of new office desks/chairs and other items as required;
Ensure TV monitors are on upon arrive and closed before leaving daily;
Responsible for daily opening and closing procedures of the reception area;
At times required to complete tasks for the Executive Team; and
General/administrative support under direction of the Executive Administrative Assistant/CAO

Requirements & Qualifications

Education

Bachelor's Degree or Diploma in Business Administration is preferred.

Years of Experience

Minimum 1 year in reception/administrative support.

Work Location

In-Office, Monday to Friday
Hours: 8:30am-5:00pm
May require driving company/personal vehicle when picking up food for meetings or other work-related events;
Required to wear PPE in the plant; and
Flexible working overtime as required

Why State?

Comprehensive Benefits: Enjoy dental, medical, and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.

Generous Time Off: Benefit from 3 weeks vacation, 6 personal days, and birthday off!

Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.

Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.

Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.

Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.

Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.

Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.

Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.

Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.

Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.

Eligibility

Must be legally entitled to work in Canada and able to commute daily to the office.

AODA

At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.

We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.

How to Apply

Please apply directly through our website at State Job Postings

Our recruitment process may include the following stages, depending on the role:

Pre-Screen Phone Interview
In-Person Interview
Technical Software Assessment (if applicable to the role)
Driver's Abstract Clearance (if applicable to the role)

We thank all applicants for their interest in exploring employment opportunities with State. However, only qualified candidates will be contacted.

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More about this job

Responsibilities

The Receptionist serves as the primary point of contact for visitors and callers while managing front office operations and administrative tasks. Responsibilities include handling incoming calls, coordinating deliveries, supporting the accounting and HR departments, and maintaining the reception area.

Requirements

Candidates should possess at least one year of experience in reception or administrative support. A Bachelor's degree or Diploma in Business Administration is preferred.

Skills

Reception
Administrative support
Customer service
Switchboard operation
Data entry
Invoice processing
Calendar management
Office supply management
Courier coordination
Security awareness
Event coordination
SAP Concur
Microsoft Office
Communication
Professionalism

Benefits

Dental insurance
Medical insurance
Paramedical coverage
Safety footwear reimbursement
Paid vacation
Personal days
Birthday off
RRSP program
Discounted group home and auto insurance
Goodlife Fitness corporate membership
Wellness program
Mental health support
Childcare services
Education benefit

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Front Office
Customer Service
SAP Concur
Invoicing
Courier Management
Office Administration
Construction
Manufacturing
High-rise
Scheduling
Inventory Management
Fleet Support
Corporate Events
Professionalism
Communication
Data Management
Security
Collaboration

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