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Added 12 mins ago
CG
General Manager (Food Services) 2 year contract
Compass Group Canada
Burnaby, BC
- Full-time
We are seeking an experienced and dynamic General Manager to oversee the operations. The ideal candidate will be responsible for managing all aspects of the operation, ensuring a high level…
Added 12 mins ago
H
Global Mining Practice Business Development Leader
HDR
Saskatoon, SK
- Full-time
Serve as Client Manager for selected strategic accounts, maintaining executive-level relationships and a current understanding of each client’s organization, assets, priorities and upcoming…
Added 12 mins ago
NS
Maintenance Worker II - Maintenance and Operations
Nova Scotia Health Authority
Halifax, NS
- Full-time
Reporting to the Maintenance & Operations Assistant Manager, the Maintenance Worker II performs a variety of semi-skilled, and unskilled tasks related to the upkeep of Nova Scotia Health…
Added 12 mins ago
MO
Inventory Coordinator
Martin-Brower of Canada Co.
Baie-D'Urfé, QC
- $55,000 to $63,000 CAD / year
- Full-time
Physically review all on-hold product to verify accuracy, identify and address issues to the Warehouse Manager and to Corporate Office
Added 12 mins ago
WH
Pharmacy Manager
Whole Health Pharmacy
Kitchener, ON
- $110,000 to $115,000 USD / year
- Full-time
We are seeking an experienced and motivated Full-Time Pharmacy Manager to lead our Kitchener pharmacy. This is an exciting opportunity for a pharmacist who is passionate about patient care,…
Added 12 mins ago
GO
Senior Lands Administration Officer
Government of Northwest Territories
Yellowknife, NT
- $106,158 to $126,809 CAD / year
- Full-time
Reporting to the Manager, Land Planning and Administration, you will serve as Housing NWT’s technical expert on land administration and complex land issues. You will advise Headquarters and…
Added 28 mins ago
SE
Business Development Representative
SFC Energy North America
Ottawa, ON
- Full-time
Reporting to the Regional Sales Manager, a successful candidate will possess the skills:
Added 28 mins ago
CB
National Account Manager
Canadian Bar Association
Ottawa, ON
- Full-time
Reporting to the Senior Manager, Membership Strategy, the National Account Manager (NAM) is responsible for managing and growing the association’s national accounts and driving membership…
Added 28 mins ago
RH
Marketing Manager
Robert Half
Calgary, AB
- Full-time
…to grow, they are seeking a strategic and hands-on Marketing Manager to lead the marketing function, drive demand generation initiatives, strengthen brand positioning, and further develop…
Added 28 mins ago
LS
HR Officer - Wellness, Health and Safety
Langley School District #35
Langley (District), BC · Langley, BC
- Full-time
Reports to: Senior Manager of Human Resources
Added 28 mins ago
MW
Business Development Associate
Manulife Wealth & Asset Management
Montreal, QC
- Full-time
…alongside a District Vice President and a Business Development Manager. Your mission? Help drive sales growth and build strong advisor…
Added 28 mins ago
B
Property Manager
BGIS
Iqaluit, NU
- Full-time
The Property Manager position supports and assists in the management of commercial real estate in accordance with the Management Agreements. The Property Manager is involved in all aspects…
Added 28 mins ago
BC
Philanthropy Manager, Legacy
BC Children's Hospital Foundation
Vancouver, BC
- Full-time
…with the Director, Gift & Estate Planning, the Philanthropy Manager plays a central role in connecting with donors to inspire and support meaningful legacy gifts that reflect their values,…
Added 28 mins ago
ML
FT Payroll Analyst
Manitoba Liquor & Lotteries Corporation
Winnipeg, MB
- Full-time
Reporting to the Manager, Payroll, the Payroll Analyst is responsible for the analysis, auditing, reconciliation and continuous improvement of payroll related processes, data and outputs to…
Added 28 mins ago
H
Global Mining Practice Business Development Leader
HDR
Calgary, AB
- Full-time
Serve as Client Manager for selected strategic accounts, maintaining executive-level relationships and a current understanding of each client’s organization, assets, priorities and upcoming…
Added 28 mins ago
PC
Service Management Analyst
Payments Canada
ON · Ontario, Canada
- $73,500 to $122,500 CAD / year
- Full-time
Reporting to the Manager, the Service Management Analyst position will play a key role in the ITSM practices team, responsible for practicing key ITIL functions to exceed our governing…
Added 28 mins ago
CG
Manager, Sales Governance and Operations
Calian Group
Ottawa, ON
- Full-time
We are looking for a Manager, Sales Governance & Operations to play a critical leadership role supporting the governance, operational effectiveness, and growth of the ITCS business. In this…
Added 28 mins ago
FN
Manager, Physician Contracts
First Nations Health Authority
Vancouver, BC · Metro Vancouver A, BC
- Full-time
This role sits at the intersection of healthcare transformation, workforce strategy, and service innovation. As Manager, Physician Contracts, you will play a pivotal role in supporting…
Added 28 mins ago
GO
Web Solution Specialist
Government of Northwest Territories
Yellowknife, NT
- $106,158 to $126,809 CAD / year
- Full-time
Reporting to the Manager, Web Services, you will contribute to the design, development and implementation of enterprise websites, portals and web applications. The role has a strong focus…
Added 28 mins ago
Product Owner Sr
Dayforce
Canada
Provides education, counsel and advice on internal projects and opportunities as appropriate.
Added 28 mins ago
YG
Director of Housing
Yuułuʔiłʔatḥ Government
Ucluelet, BC
- Full-time
Classification: Band 8 - Senior Manager / Director
Added 43 mins ago
L
Maintenance Technician
Linde
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- Full-time
…review, pre-employment medical, reference checks, employment and education…
Added 43 mins ago
DU
Communications and Marketing Manager
Dalhousie University
Halifax, NS
- Full-time
Position Title Communications and Marketing Manager
Added 43 mins ago
SC
Physiotherapist
Stellar Consulting Solutions, LLC
Toronto, ON · Scarborough, ON
- Contract
The Physiotherapist is responsible for providing evidence-based assessment, treatment, rehabilitation, and education to individuals living in the community. As a member of the…
Added 43 mins ago
CC
Project Manager (Municipal Infrastructure)
Chandos Construction
Calgary, AB
- Full-time
Project Manager – Critical Infrastructure (Water, Wastewater, Bridges, etc.)

State Window Corporation

Executive Receptionist

Vaughan, ON, Canada

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications) · Full-time

Apply About employer

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Job details

Pay: Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)
Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

Position: Receptionist
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)

One State is the power of unity – one team, creating what’s next, together.

About Us

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years.

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact - transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

Empowered by Innovation
We Make It Happen
One Team
Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

About The Role

Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role is responsible for professionally managing incoming calls, greeting and assisting guests, receiving and recording documents and deliveries, and maintaining a welcoming, organized, and professional reception area. The Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as required.

Duties are responsibilities include but are not limited to the following:

Professionally answer, screen and promptly route incoming calls, ensuring messages are accurately relayed to the appropriate individuals;
Provide callers with accurate and timely information while maintaining a high standard of customer service;
Maintain comprehensive knowledge of the company website;
Greet and direct clients upon arrival (offer coffee/water) and monitor all visitors;
Maintain security awareness;
Receive and sort mail and deliveries;
Schedule and track couriers (prepare transmittals if required) and obtain signatures, along with ZAP Courier, FedEx, Purolator, and UPS;
Assist the Accounting Department in the handling of invoices and invoice approvals;
Collect receipts, sort, and reconcile visa statements and provide to Accounting via SAP Concur
Perform administrative functions within the corporate Uber platform, including user account management, trip monitoring, reporting and other dashboard-related tasks;
Sort through cheques and sign off that they have been mailed or picked up;
Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
Coordinate catering if required for boardroom set up for meetings upon notification;
Arrange for weekly breakfast order, quarterly birthday celebrations, and monthly popcorn day;
Assist HR Department and CAO with corporate events;
Maintain inventory and place orders for office items including stationery, lunchroom, and marketing supplies;
Assist fleet administrator with fleet-related tasks;
Ensure the shredding company maintains boxes to prevent overflowing;
Maintain and update the company directory;
Review Bell Mobility invoices on a monthly basis to check staff roaming charges;
Work with Iron Mountain for box storage/recall;
Assist CAO with ordering of new office desks/chairs and other items as required;
Ensure TV monitors are on upon arrive and closed before leaving daily;
Responsible for daily opening and closing procedures of the reception area;
At times required to complete tasks for the Executive Team; and
General/administrative support under direction of the Executive Administrative Assistant/CAO

Requirements & Qualifications

Education

Bachelor's Degree or Diploma in Business Administration is preferred.

Years of Experience

Minimum 1 year in reception/administrative support.

Work Location

In-Office, Monday to Friday
Hours: 8:30am-5:00pm
May require driving company/personal vehicle when picking up food for meetings or other work-related events;
Required to wear PPE in the plant; and
Flexible working overtime as required

Why State?

Comprehensive Benefits: Enjoy dental, medical, and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.

Generous Time Off: Benefit from 3 weeks vacation, 6 personal days, and birthday off!

Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.

Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.

Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.

Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.

Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.

Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.

Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.

Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.

Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.

Eligibility

Must be legally entitled to work in Canada and able to commute daily to the office.

AODA

At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.

We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.

How to Apply

Please apply directly through our website at State Job Postings

Our recruitment process may include the following stages, depending on the role:

Pre-Screen Phone Interview
In-Person Interview
Technical Software Assessment (if applicable to the role)
Driver's Abstract Clearance (if applicable to the role)

We thank all applicants for their interest in exploring employment opportunities with State. However, only qualified candidates will be contacted.

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More about this job

Responsibilities

The Receptionist serves as the primary point of contact for visitors and callers while managing front office operations and administrative tasks. Responsibilities include handling incoming calls, coordinating deliveries, supporting the accounting and HR departments, and maintaining the reception area.

Requirements

Candidates should possess at least one year of experience in reception or administrative support. A Bachelor's degree or Diploma in Business Administration is preferred.

Skills

Reception
Administrative support
Customer service
Switchboard operation
Data entry
Invoice processing
Calendar management
Office supply management
Courier coordination
Security awareness
Event coordination
SAP Concur
Microsoft Office
Communication
Professionalism

Benefits

Dental insurance
Medical insurance
Paramedical coverage
Safety footwear reimbursement
Paid vacation
Personal days
Birthday off
RRSP program
Discounted group home and auto insurance
Goodlife Fitness corporate membership
Wellness program
Mental health support
Childcare services
Education benefit

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Front Office
Customer Service
SAP Concur
Invoicing
Courier Management
Office Administration
Construction
Manufacturing
High-rise
Scheduling
Inventory Management
Fleet Support
Corporate Events
Professionalism
Communication
Data Management
Security
Collaboration

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