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Added 7 mins ago
PL
Safety Team Leader - Transportation
Penske Logistics
Woodstock, ON
- Full-time
In the event of an accident, Safety Site Supervisor is responsible for the following items:
Added 22 mins ago
NM
Equipment Operator
Newmont Mining Corporation
Dease Lake 9, BC
- Full-time
Reporting to the Mining Operations Supervisor, an Equipment Operator is responsible for the safe and productive operation of various types of Excavators, Dozers, Graders, and Loaders,…
Added 22 mins ago
AG
LV Technician
Artemis Gold - Blackwater Project
BC
- Other
Reporting to the Supervisor – Maintenance, the LV Mechanic is responsible performing routine maintenance and repairs on Light Vehicles in the mining industry. Supports the Maintenance…
Added 37 mins ago
SC
Food Safety Program Manager
Sysco Canada Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide…
Added 37 mins ago
CC
Mechanical Shop Supervisor
Cobalt Construction
YT · Whitehorse, Yukon
- Full-time
Job Title: Mechanical Shop Supervisor / Fleet Manager
Added 37 mins ago
S
Food Safety Program Manager
Sysco
Toronto, ON · Sysco Toronto
- Full-time
Is willing to work safely with minimal environmental impact and understands the importance of reporting all hazards, incidents, and environmental spills immediately to their Supervisor.
Added 37 mins ago
SC
Food Safety Program Manager
Sysco Canada Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide…
Added 1 hour ago
AI
Maintenance Control Technician
Air Inuit
Montreal, QC
- Full-time
The division currently operates a fleet of four aircraft, consisting of two Dash 8 Q400s and two Dash 8-300s. In 2026, these aircraft will be replaced by a modern fleet of ATR72-600s,…
Added 1 hour ago
SR
Mechanic - Level 2
Sunbelt Rentals, Inc.
Burlington, ON
- Full-time
…site with the proper equipment. Not only do we offer a vast fleet that ranks among the best in the industry, we pair it all with a friendly and knowledgeable staff. Our employees are our…
Added 2 hours ago
GE
Operator
GFL Environmental Inc.
Berry Mills, NB
- Full-time
…services company in North America. Recognized by our signature fleet of bright green trucks and equipment and commitment to the health & safety of our employees, customers, and communities…
Added 3 hours ago
AA
Coordonnateur (trice) logistique / Logistics Coordinator
Avera Audiovisual
Montreal, QC
- Full-time
Identify logistical issues and collaborate with the Operations Supervisor, to propose improvement solutions;
Added 3 hours ago
WM
Container Welder (First shift)
Waste Management, Inc. (WM)
Ottawa, ON · CARP, ON
- Full-time
Work with modern fleet technology, specialized equipment and evolving systems that keep your skills sharp.
Added 4 hours ago
Casual Mechanic
City of Quinte West
Quinte West, ON
Reporting to the Supervisor of Fleet Services, the Mechanic is responsible for inspecting, diagnosing, repairing and maintaining the municipality’s fleet and related equipment to ensure…
Added 4 hours ago
RS
Material Handler Night Shift Wednesday - Saturday
Ryder Supply Chain Solutions
Winnipeg, MB · CAN - Winnipeg MB Gamble Pl
- Full-time
…enhance the way they do business. Building and maintaining a fleet takes time, resources, and expertise few companies can spare. At Ryder, we have a long history of investing in our…
Added 4 hours ago
Emergency Vehicle Technician (Heavy Duty Mechanic)
City of Richmond
Richmond, BC
Oral and written assignments are received from the Supervisor (EVT-Captain) who reviews work performance in terms of effective journeyman services provided.
Added 4 hours ago
P
Safety Team Leader - Transportation
Penske
Woodstock, ON
- Full-time
- In the event of an accident, Safety Site Supervisor is responsible for the following items:
Added 5 hours ago
S
Sales Consultant Trainee
Sysco
ON · Sysco Southwestern Ontario
- Full-time
Is willing to work safely with minimal environmental impact and understands the importance of reporting all hazards, incidents, and environmental spills immediately to their supervisor.
Added 6 hours ago
GE
Long Haul Driver
GFL Environmental Inc.
Charlottetown, PE
- Full-time
Complete pre-trip and post-trip safety lane inspections and reports, daily truck report, route sheets and other documentation requested by supervisor daily.
Added 11 hours ago
KC
Fleet Specialist
Kia Canada
Mississauga, ON
- Full-time
The role of the Fleet Specialist will be to provide support to both the Fleet Manager and Supervisor. The Specialist will report directly to the Fleet Supervisor. The incumbent will…
Added 12 hours ago
BV
FIELD TECHNICIAN 1 - ENTRY LEVEL POSITION 1
Bureau Veritas | Marine & Offshore
Fort St. John, BC
- Full-time
Field sampling of various product and process streams. Seek and follow guidance provided by Team Leads, Senior PM’s and Supervisor. Ensure the production of high quality, legally defensible…
Added 16 hours ago
GC
Industrial Mechanic (Millwright)
Glencore Canada
Sparwood, BC
- $128,000 to $134,000 CAD / year
- Full-time
Reporting to the Maintenance Supervisor, Industrial Mechanics in our plant are responsible for inspecting, repairing, and maintaining stationary equipment. This is a full-time hourly…
Added 18 hours ago
UP
Field Operations Supervisor
United Petroleum Transport
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Field Operations Supervisor – Fuel Transportation
Added 21 hours ago
LM
Aircraft Maintenance
Lockheed Martin
Quinte West, ON
- Full-time
…maintenance, repair and modification on the RCAF CC130J Hercules Fleet operated and maintained at 8 Wing Trenton. This position will work directly with the Lockheed Martin Aeronautics…
Added 21 hours ago
CO
Equipment Repair Supervisor
College of the North Atlantic
Stephenville, NL
- Full-time
Plan, organize, and supervise the maintenance and repair of the College's fleet, including heavy equipment, cranes, trucks, and light vehicles.
Added 21 hours ago
VT
Outside Parts Sales
Velocity Truck Centres, Canada
Langford, BC
- Full-time
…solutions and ensuring customer satisfaction and supporting their fleet maintenance needs. This role requires a self-motivated, results-driven individual with a passion for customer service…

State Window Corporation

Executive Receptionist

Vaughan, ON, Canada

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications) · Full-time

Apply About employer

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Job details

Pay: Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)
Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

Position: Receptionist
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)

One State is the power of unity – one team, creating what’s next, together.

About Us

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years.

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact - transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

Empowered by Innovation
We Make It Happen
One Team
Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

About The Role

Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role is responsible for professionally managing incoming calls, greeting and assisting guests, receiving and recording documents and deliveries, and maintaining a welcoming, organized, and professional reception area. The Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as required.

Duties are responsibilities include but are not limited to the following:

Professionally answer, screen and promptly route incoming calls, ensuring messages are accurately relayed to the appropriate individuals;
Provide callers with accurate and timely information while maintaining a high standard of customer service;
Maintain comprehensive knowledge of the company website;
Greet and direct clients upon arrival (offer coffee/water) and monitor all visitors;
Maintain security awareness;
Receive and sort mail and deliveries;
Schedule and track couriers (prepare transmittals if required) and obtain signatures, along with ZAP Courier, FedEx, Purolator, and UPS;
Assist the Accounting Department in the handling of invoices and invoice approvals;
Collect receipts, sort, and reconcile visa statements and provide to Accounting via SAP Concur
Perform administrative functions within the corporate Uber platform, including user account management, trip monitoring, reporting and other dashboard-related tasks;
Sort through cheques and sign off that they have been mailed or picked up;
Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
Coordinate catering if required for boardroom set up for meetings upon notification;
Arrange for weekly breakfast order, quarterly birthday celebrations, and monthly popcorn day;
Assist HR Department and CAO with corporate events;
Maintain inventory and place orders for office items including stationery, lunchroom, and marketing supplies;
Assist fleet administrator with fleet-related tasks;
Ensure the shredding company maintains boxes to prevent overflowing;
Maintain and update the company directory;
Review Bell Mobility invoices on a monthly basis to check staff roaming charges;
Work with Iron Mountain for box storage/recall;
Assist CAO with ordering of new office desks/chairs and other items as required;
Ensure TV monitors are on upon arrive and closed before leaving daily;
Responsible for daily opening and closing procedures of the reception area;
At times required to complete tasks for the Executive Team; and
General/administrative support under direction of the Executive Administrative Assistant/CAO

Requirements & Qualifications

Education

Bachelor's Degree or Diploma in Business Administration is preferred.

Years of Experience

Minimum 1 year in reception/administrative support.

Work Location

In-Office, Monday to Friday
Hours: 8:30am-5:00pm
May require driving company/personal vehicle when picking up food for meetings or other work-related events;
Required to wear PPE in the plant; and
Flexible working overtime as required

Why State?

Comprehensive Benefits: Enjoy dental, medical, and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.

Generous Time Off: Benefit from 3 weeks vacation, 6 personal days, and birthday off!

Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.

Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.

Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.

Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.

Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.

Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.

Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.

Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.

Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.

Eligibility

Must be legally entitled to work in Canada and able to commute daily to the office.

AODA

At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.

We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.

How to Apply

Please apply directly through our website at State Job Postings

Our recruitment process may include the following stages, depending on the role:

Pre-Screen Phone Interview
In-Person Interview
Technical Software Assessment (if applicable to the role)
Driver's Abstract Clearance (if applicable to the role)

We thank all applicants for their interest in exploring employment opportunities with State. However, only qualified candidates will be contacted.

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More about this job

Responsibilities

The Receptionist serves as the primary point of contact for visitors and callers while managing front office operations and administrative tasks. Responsibilities include handling incoming calls, coordinating deliveries, supporting the accounting and HR departments, and maintaining the reception area.

Requirements

Candidates should possess at least one year of experience in reception or administrative support. A Bachelor's degree or Diploma in Business Administration is preferred.

Skills

Reception
Administrative support
Customer service
Switchboard operation
Data entry
Invoice processing
Calendar management
Office supply management
Courier coordination
Security awareness
Event coordination
SAP Concur
Microsoft Office
Communication
Professionalism

Benefits

Dental insurance
Medical insurance
Paramedical coverage
Safety footwear reimbursement
Paid vacation
Personal days
Birthday off
RRSP program
Discounted group home and auto insurance
Goodlife Fitness corporate membership
Wellness program
Mental health support
Childcare services
Education benefit

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Front Office
Customer Service
SAP Concur
Invoicing
Courier Management
Office Administration
Construction
Manufacturing
High-rise
Scheduling
Inventory Management
Fleet Support
Corporate Events
Professionalism
Communication
Data Management
Security
Collaboration

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