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HH
Saint John Administrative Support (Clinical) (1025) PCN 1258745
Horizon Health Network
Saint John, NB
- Full-time
…of greater than one year and up to two years which includes medical terminology and medical transcription course plus one year of previous experience OR five (5) years of recent experience…
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RU
Senior On-Site Service Specialist, Hospitality
Ricoh USA, Inc.
Montreal, QC
- Full-time
Select the medical, dental, life, and disability insurance coverage that fits your needs.
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LV
Registered Veterinary Technician (RVT) | Help Build What's Next at Leo Vets
Leo Vets
Waterford, ON
- Part-time
At Leo Vets, RVTs are a cornerstone of the care we provide and an integral part of our medical team. We've built a practice where RVTs are valued, empowered, and given opportunities to…
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ND
Office Assistant - FTR - Burnaby - Onsite 1
NTT DATA North America
Burnaby, BC
- Temporary
…position may be used for accommodation of union members based on medical or human rights grounds without previous notice. The Employer must give preference to a union member who has…
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MH
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Max Health Institute & Physiotherapy - Fredericton
NB · New Brunswick, Canada
- Full-time
Completion of a post-secondary administration program and a minimum of 3 years of experience in an administrative role (medical or extended healthcare clinic environment considered an…
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MG
Unit Clerk II (Diagnostic Imaging)
Michael Garron Hospital
Toronto, ON
- Full-time
…and electronic, throughout the DI Department for MGH. Acts as receptionist and performs clerical duties, may be required to check in patients for DI…
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MH
Clerk Typist Receptionist
Mackenzie Health
Richmond Hill, ON
- $27.89 to $31.99 CAD / hour
- Full-time
Distribution of Medical Imaging reports both internally and externally
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S
Coordonnateur(trice) des opérations, gestion des commandes // Operations Coordinator, Order Management
SharkNinja
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- Full-time
Added 31 mins ago
TP
Logistic Coordinator
TOPPAN Packaging Americas
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- Full-time
Added 1 hour ago
TT
Inventory Control Specialist /Spécialiste du contrôle des stocks
THORASYS Thoracic Medical Systems Inc.
Montreal, QC
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…Montreal. We develop, manufacture, and market cutting-edge medical technologies that introduce new approaches for diagnosing and monitoring pulmonary diseases such as asthma and COPD. Our…
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DG
COMMIS AUX PIÈCES | PARTS ADVISOR
Dilawri Group of Companies
Saint-Bruno-de-Montarville, QC · St-Bruno-de-Montarville, QC
- Full-time
Excellent group insurance including dental, medical, life, travel and extended health.
Added 1 hour ago
SF
COORDONNATEUR(TRICE) DES OPÉRATIONS, GESTION DES COMMANDES // OPERATIONS COORDINATOR, ORDER MANAGEMENT
SharkNinja France
Montreal, QC
- Full-time
Added 2 hours ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Vancouver, BC
- $30.03 CAD / hour
- Temporary
…organization, works in a team based environment and performs clerical/receptionist functions in the support of the delivery of client care. Places client/family needs above all other…
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Administrative Support Clerk, Mental Health and Substance Use Services
Fraser Health
New Westminster, BC
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FH
Medical Clinic Receptionist - Burlington
Foundation Health Canada
Burlington, ON
- $18.5 CAD / hour
- Part-time
As we expand into Burlington, we are looking for a friendly, organized, and professional Medical Receptionist to join our team. The successful candidate will play an important role in…
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Unit Clerk
HealthCareersInSask.ca
Rosthern, SK
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Vancouver Coastal Health
Vancouver, BC
- $26.42 to $28.25 CAD / hour
- Temporary
…support. Assists in the processing of referral requests; acts as a receptionist; arranges appointments and maintains and monitors client charts. Checks staff mileage expenses/travel claims,…
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Executive Receptionist
State Window Corporation
Vaughan, ON
Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role…
Added 6 hours ago
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Nurse Practitioner
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UH
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University Health Network
Toronto, ON
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VC
Nursing Unit Assistant (NUA) - Ambulatory Care
Vancouver Coastal Health
Sechelt, BC
- $30.03 CAD / hour
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…organization, works in a team based environment and performs clerical/receptionist functions in the support of the delivery of client care. Places client/family needs above all other…
Added 9 hours ago
SAI Ward Clerk - Temp Full time
University Health Network
Toronto, ON
The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada, integrating medical, surgical and basic science aspects of Hand, Orthopedics, Osteoporosis and…
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UH
Client Service Representative
University Health Network
Toronto, ON
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BP
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…impactful nuclear projects like our Life Extension Program and medical isotope production. Ongoing training and development are part of every job, offering constant growth and…
Added 9 hours ago
R
Senior Receptionist & Switchboard
Ricoh
Toronto, ON
- Full-time
Minimum of 1–2 years of experience in a receptionist or switchboard role

State Window Corporation

Executive Receptionist

Vaughan, ON, Canada

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications) · Full-time

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Job details

Pay: Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)
Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

Position: Receptionist
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $50,000 - $55,000 (salary will be determined based on the candidate's skills, experience and qualifications)

One State is the power of unity – one team, creating what’s next, together.

About Us

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years.

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact - transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

Empowered by Innovation
We Make It Happen
One Team
Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

About The Role

Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role is responsible for professionally managing incoming calls, greeting and assisting guests, receiving and recording documents and deliveries, and maintaining a welcoming, organized, and professional reception area. The Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as required.

Duties are responsibilities include but are not limited to the following:

Professionally answer, screen and promptly route incoming calls, ensuring messages are accurately relayed to the appropriate individuals;
Provide callers with accurate and timely information while maintaining a high standard of customer service;
Maintain comprehensive knowledge of the company website;
Greet and direct clients upon arrival (offer coffee/water) and monitor all visitors;
Maintain security awareness;
Receive and sort mail and deliveries;
Schedule and track couriers (prepare transmittals if required) and obtain signatures, along with ZAP Courier, FedEx, Purolator, and UPS;
Assist the Accounting Department in the handling of invoices and invoice approvals;
Collect receipts, sort, and reconcile visa statements and provide to Accounting via SAP Concur
Perform administrative functions within the corporate Uber platform, including user account management, trip monitoring, reporting and other dashboard-related tasks;
Sort through cheques and sign off that they have been mailed or picked up;
Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
Coordinate catering if required for boardroom set up for meetings upon notification;
Arrange for weekly breakfast order, quarterly birthday celebrations, and monthly popcorn day;
Assist HR Department and CAO with corporate events;
Maintain inventory and place orders for office items including stationery, lunchroom, and marketing supplies;
Assist fleet administrator with fleet-related tasks;
Ensure the shredding company maintains boxes to prevent overflowing;
Maintain and update the company directory;
Review Bell Mobility invoices on a monthly basis to check staff roaming charges;
Work with Iron Mountain for box storage/recall;
Assist CAO with ordering of new office desks/chairs and other items as required;
Ensure TV monitors are on upon arrive and closed before leaving daily;
Responsible for daily opening and closing procedures of the reception area;
At times required to complete tasks for the Executive Team; and
General/administrative support under direction of the Executive Administrative Assistant/CAO

Requirements & Qualifications

Education

Bachelor's Degree or Diploma in Business Administration is preferred.

Years of Experience

Minimum 1 year in reception/administrative support.

Work Location

In-Office, Monday to Friday
Hours: 8:30am-5:00pm
May require driving company/personal vehicle when picking up food for meetings or other work-related events;
Required to wear PPE in the plant; and
Flexible working overtime as required

Why State?

Comprehensive Benefits: Enjoy dental, medical, and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.

Generous Time Off: Benefit from 3 weeks vacation, 6 personal days, and birthday off!

Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.

Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.

Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.

Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.

Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.

Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.

Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.

Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.

Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.

Eligibility

Must be legally entitled to work in Canada and able to commute daily to the office.

AODA

At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.

We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.

How to Apply

Please apply directly through our website at State Job Postings

Our recruitment process may include the following stages, depending on the role:

Pre-Screen Phone Interview
In-Person Interview
Technical Software Assessment (if applicable to the role)
Driver's Abstract Clearance (if applicable to the role)

We thank all applicants for their interest in exploring employment opportunities with State. However, only qualified candidates will be contacted.

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More about this job

Responsibilities

The Receptionist serves as the primary point of contact for visitors and callers while managing front office operations and administrative tasks. Responsibilities include handling incoming calls, coordinating deliveries, supporting the accounting and HR departments, and maintaining the reception area.

Requirements

Candidates should possess at least one year of experience in reception or administrative support. A Bachelor's degree or Diploma in Business Administration is preferred.

Skills

Reception
Administrative support
Customer service
Switchboard operation
Data entry
Invoice processing
Calendar management
Office supply management
Courier coordination
Security awareness
Event coordination
SAP Concur
Microsoft Office
Communication
Professionalism

Benefits

Dental insurance
Medical insurance
Paramedical coverage
Safety footwear reimbursement
Paid vacation
Personal days
Birthday off
RRSP program
Discounted group home and auto insurance
Goodlife Fitness corporate membership
Wellness program
Mental health support
Childcare services
Education benefit

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Front Office
Customer Service
SAP Concur
Invoicing
Courier Management
Office Administration
Construction
Manufacturing
High-rise
Scheduling
Inventory Management
Fleet Support
Corporate Events
Professionalism
Communication
Data Management
Security
Collaboration

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