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Added 3 mins ago
BB
Seasonal Retail Associate
Best Buy Canada
Ottawa, ON
- Part-time
Technical Service Representative: Set up and connect our customers’ devices in the store and in their homes, so they can enjoy their new tech right away. Must have a valid driver’s license.
Added 3 mins ago
Team Lead - Outreach
Canadian Mental Health Association- Peel Branch
Brampton, ON
Valid Canadian driver’s license and access to an insured automobile in good repair.
Added 3 mins ago
V
Production Technician
Vylor
Chatham-Kent, ON · NA-CA-Chatham-Production
- Full-time
High attention to detail, can multitask, maintain an organized workplace, and have excellent problem-solving skills
Added 3 mins ago
ON
Support Staff
Ontario Northland
North Bay, ON
- $25.44 CAD / hour
- Full-time
…the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human…
Added 3 mins ago
OS
Operational Excellence Co-op Student
Orion Steel Group
Calgary, AB · Red Deer, AB
- Full-time
A repeatable data collection method (time study sheets, queries, templates) so the analysis can be refreshed after you leave
Added 3 mins ago
Environment Technician Trainee (1 Year Term)
Orano
SK · McClean Lake, Saskatchewan
…marijuana recreationally may not pass a substance test as marijuana can remain in the user’s system for as many as 30 days after…
Added 4 mins ago
MB
Retail Operation Manager
Moosehead Breweries
Saint John, NB
- $80,000 to $90,000 CAD / year
- Full-time
Driver's license, with the ability to travel as the business necessitates
Added 18 mins ago
C
Food Manager Trainee
Co-op
Brandon, MB
- Full-time
Applicants must have a reliable vehicle and a willingness to work in various assigned locations within our market area. Valid driver's license is considered an asset.
Added 18 mins ago
NR
Maintenance Technician
Northview Residential REIT
Bonnyville, AB
- Full-time
At Northview, we are a passionate, community-focused team dedicated to making our properties the best they can be. We are proud to live, work, and play in the neighborhoods we serve, next…
Added 18 mins ago
Enterostomal Therapy Nurse
Bayshore
Oakville, ON
…procedures for which recognized training and current competency can be…
Added 18 mins ago
Store Associate
Sherwin-Williams
Welland, ON
Must have a valid, unrestricted Driver’s License
Added 18 mins ago
Store Associate
Sherwin-Williams
Welland, ON
You’ll be able to record and complete your video interview anytime, anywhere! While you can complete this video interview on your own schedule, we ask that this step be completed within 7…
Added 18 mins ago
Assistant Store Manager
Sherwin-Williams
Toronto, ON · Etobicoke, ON
Must have a valid, unrestricted Driver’s License
Added 18 mins ago
Planning & Development Assistant - Planning and Development
Capital Regional District
Victoria, BC
Added 18 mins ago
S
Bilingual Insurance CSR (Mandarin/ Cantonese)
Savvital
Remote, Canada
- Full-time
- Remote
Experience handling vehicle or driver additions and removals, policy changes, and insurance quotations.
Added 18 mins ago
Letter Carrier - Delivery Agent
Canada Post - Postes Canada
Vancouver, BC
Canada Post is an exciting place to work! And you can be part of it!
Added 18 mins ago
E
Utility Services Representative
Enbridge
Timmins, ON
- Full-time
As a USR, you will receive top-level technical training to maximize your career path, skills and expertise that can lead to future career opportunities across the company.
Added 18 mins ago
E
Clinical Educator - RN/RPN
Extendicare
Toronto, ON
- Full-time
Possesses a valid driver’s license and vehicle and able to travel across the district to deliver education to staff
Added 18 mins ago
E
Clinical Supervisor - RPN
Extendicare
Sudbury, ON · ParaMed - Sudbury (Falconbridge)
- Full-time
Must possess a valid driver’s license and access to reliable transportation
Added 18 mins ago
C
Reporter-Editor (French Services) (On Site)
CBC/Radio-Canada
Saskatoon, SK
- Full-time
Valid driver's licence and a driving record that meets CBC/Radio-Canada’s insurance requirements.
Added 18 mins ago
CC
Bulk Truck Delivery Driver
Contact Chemicals Inc.
AB · Red Deer County, AB
- Full-time
We’re looking for a Bulk Truck Delivery Driver to join our team based out of Red Deer.
Added 18 mins ago
E3
Operations Manager
Environmental 360 Solutions
Sudbury, ON · Greater Sudbury, ON
- $80,000 to $90,000 CAD / year
- Full-time
· A valid G driver’s license, access to a vehicle and the ability to travel to various locations.
Added 18 mins ago
LM
Construction Sales & Rentals Representative
Leavitt Machinery
AB · Edmonton, AB
- Full-time
…and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful…
Added 18 mins ago
Sr. Specialist - Embedded Software Developer
L3Harris Technologies
ON · Waterdown, ON
Lead board bring-up, including bootloader (CBoot, UEFI), kernel configuration, device tree development, and driver integration on new hardware platforms
Added 19 mins ago
Q
Marketing Events Coordinator
Quanser
Markham, ON
- Full-time
We offer a fast-paced, dynamic, and creative environment where your opinions and ideas can make a difference. People who thrive here are all incredibly smart and self-starters who enjoy…

State Window Corporation

Executive Receptionist

Vaughan, ON, Canada

Compensation: $22.00 Hourly/40 Hours per week · Full-time

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Job details

Pay: Compensation: $22.00 Hourly/40 Hours per week
Job type: Full-time
Working hours: 40 Hours per week
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Receptionist
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $22.00 Hourly/40 Hours per week

One State is the power of unity – one team, creating what’s next, together.

About Us

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years.

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact - transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

Empowered by Innovation
We Make It Happen
One Team
Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

About The Role

Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role is responsible for professionally managing incoming calls, greeting and assisting guests, receiving and recording documents and deliveries, and maintaining a welcoming, organized, and professional reception area. The Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as required.

Duties are responsibilities include but are not limited to the following:

Professionally answer, screen and promptly route incoming calls, ensuring messages are accurately relayed to the appropriate individuals;
Provide callers with accurate and timely information while maintaining a high standard of customer service;
Maintain comprehensive knowledge of the company website;
Greet and direct clients upon arrival (offer coffee/water) and monitor all visitors;
Maintain security awareness;
Receive and sort mail and deliveries;
Schedule and track couriers (prepare transmittals if required) and obtain signatures, along with ZAP Courier, FedEx, Purolator, and UPS;
Assist the Accounting Department in the handling of invoices and invoice approvals;
Collect receipts, sort, and reconcile visa statements and provide to Accounting via SAP Concur
Perform administrative functions within the corporate Uber platform, including user account management, trip monitoring, reporting and other dashboard-related tasks;
Sort through cheques and sign off that they have been mailed or picked up;
Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
Coordinate catering if required for boardroom set up for meetings upon notification;
Arrange for weekly breakfast order, quarterly birthday celebrations, and monthly popcorn day;
Assist HR Department and CAO with corporate events;
Maintain inventory and place orders for office items including stationery, lunchroom, and marketing supplies;
Assist fleet administrator with fleet-related tasks;
Ensure the shredding company maintains boxes to prevent overflowing;
Maintain and update the company directory;
Review Bell Mobility invoices on a monthly basis to check staff roaming charges;
Work with Iron Mountain for box storage/recall;
Assist CAO with ordering of new office desks/chairs and other items as required;
Ensure TV monitors are on upon arrive and closed before leaving daily;
Responsible for daily opening and closing procedures of the reception area;
At times required to complete tasks for the Executive Team; and
General/administrative support under direction of the Executive Administrative Assistant/CAO

Requirements & Qualifications

Education

Bachelor's Degree or Diploma in Business Administration is preferred.

Years of Experience

Minimum 1 year in reception/administrative support.

Work Location

In-Office, Monday to Friday
Hours: 8:30am-5:00pm
May require driving company/personal vehicle when picking up food for meetings or other work-related events;
Required to wear PPE in the plant; and
Flexible working overtime as required

Why State?

Comprehensive Benefits: Enjoy dental, medical, and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.

Generous Time Off: Benefit from 3 weeks vacation, 6 personal days, and birthday off!

Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.

Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.

Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.

Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.

Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.

Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.

Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.

Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.

Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.

Eligibility

Must be legally entitled to work in Canada and able to commute daily to the office.

AODA

At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.

We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.

How to Apply

Please apply directly through our website at State Job Postings

Our recruitment process may include the following stages, depending on the role:

Pre-Screen Phone Interview
In-Person Interview
Technical Software Assessment (if applicable to the role)
Driver's Abstract Clearance (if applicable to the role)

We thank all applicants for their interest in exploring employment opportunities with State. However, only qualified candidates will be contacted.

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More about this job

Responsibilities

The receptionist serves as the primary point of contact for visitors and callers while providing administrative support to the executive team and various departments. Responsibilities include managing front office operations, coordinating office supplies and events, and assisting with accounting and HR-related tasks.

Requirements

Candidates should possess a minimum of one year of experience in reception or administrative support roles. A Bachelor's degree or diploma in Business Administration is preferred for this position.

Skills

Reception
Administrative support
Customer service
Telephone etiquette
Data entry
Calendar management
Office administration
Inventory management
Invoice processing
Event coordination
Communication
Security awareness
Microsoft Office
SAP Concur

Benefits

Dental insurance
Medical insurance
Paramedical coverage
Safety footwear reimbursement
Paid vacation
Personal days
Birthday off
RRSP program
Group home and auto insurance
Goodlife Fitness membership
Wellness program
Mental health support
Childcare services
Education benefit

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Construction
Manufacturing
Front Office
Customer Service
SAP Concur
Invoicing
Fleet Administration
Office Management
Event Planning
Professionalism
Communication
Data Management
Scheduling
Security
Procurement
Business Administration
High-rise Construction
Façade Solutions

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