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Added 11 mins ago
CE
Senior Geoscience Technologist
Cenovus Energy
Calgary, AB
- Full-time
Paid vacation (including a flex day program for eligible staff)
Added 11 mins ago
Hospitality Service Professional
SAIT
Calgary, AB
…alongside supervisors, faculty, students, and other hospitality staff to support positive guest experiences and the School’s live learning environment. Work is assigned based on operational…
Added 11 mins ago
MH
Therapy Assistant - Oakville
Monarch House
Oakville, ON
- Part-time
Competitive compensation (for part-time and full-time staff)
Added 11 mins ago
Community Engagement Coordinator - #2026096
John Howard Society Of Saskatchewan
Regina, SK
…will work with the Director of External Relations and JHSS staff to promote JHSS programs, support communications strategies and deliver organizational…
Added 11 mins ago
HP
373-26 RPN, Inpatient Surgical Unit, Regular Part-Time, Stratford
Huron Perth Healthcare Alliance
Stratford, ON
- Part-time
…performance, and values the skills and guidance of our people – staff, patients, families and caregivers included to advance our healthcare system. HPHA is a multi-site organization that…
Added 11 mins ago
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374-26 Building Support Services - Plumber, Facilities Management, Full-Time, Stratford
Huron Perth Healthcare Alliance
Stratford, ON
- Full-time
…performance, and values the skills and guidance of our people – staff, patients, families and caregivers included to advance our healthcare system. HPHA is a multi-site organization that…
Added 26 mins ago
SHIFT LEADER
City of Toronto
Toronto, ON
As a Shift Leader, you'll provide day-to-day supervision to assigned staff, ensuring effective teamwork, high standards of work quality and organizational performance, customer service…
Added 41 mins ago
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Perioperative Health Care Assistant
Vancouver Coastal Health
North Vancouver, BC
- $31.64 CAD / hour
- Part-time
…a member of an integrated team to support nursing/technical staff within a high volume Operating Room/OR Suite environment to provide support to patients. Duties include assisting in…
Added 41 mins ago
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Security Control Center Operator Contract Fixed Term Full Time
Woodbine Entertainment
Toronto, ON · Woodbine HQ
- Full-time
…and video evidence that are reliable and defensible in the event of any potential legal…
Added 56 mins ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON · Greater Toronto Area, Canada
- $95,000 to $100,000 CAD / year
- Full-time
Added 56 mins ago
IM
Health And Safety Coordinator
Iron Maple
Dartmouth, NS
- Full-time
Stop work in the event of unsafe work practices or conditions
Added 56 mins ago
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Director, Indigenous Academic Initiatives
Douglas College
New Westminster, BC
- $103,701 to $138,268 CAD / year
- Full-time
…College, and especially to those lacking expert faculty and staff, in their address of Indigenous issues and development and implementation of Indigenous academic plans and…
Added 56 mins ago
VC
Receptionist
Vancouver Career College
Burnaby, BC
- Full-time
The Receptionist provides quality service to students, staff, and visitors through professional front-desk duties and general administrative support. Under the supervision of the Campus…
Added 56 mins ago
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Cardiology Technologist (Diploma) - Royal Columbian Hospital
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New Westminster, BC
- Part-time
Royal Columbian Hospital is conveniently located adjacent to the Sapperton SkyTrain station on the Expo Line1. This makes it easily accessible by public transit for both patients and staff.
Added 1 hour ago
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Senior Program Manager
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Added 1 hour ago
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Manager of Marketing
Pretium Engineering
Burlington, ON
- $75,000 to $94,995 CAD / year
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Added 1 hour ago
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New Westminster, BC · Youth Services, British Columbia
- Full-time
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Considerable experience in staff and volunteer supervision
Added 1 hour ago
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Added 1 hour ago
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Career and Employment Liaison
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…readiness, communications, participation, invoicing, and post-event…
Added 1 hour ago
Technician - I (PM)
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Assist custodial staff with cleaning of the premises (if required).
Added 1 hour ago
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Security Control Center Operator Contract Fixed Term Full Time
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…and video evidence that are reliable and defensible in the event of any potential legal…
Added 1 hour ago
Councillor's Administrative Assistant
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Assume primary responsibility for the review and distribution of all incoming mail, faxes, e-mails and telephone inquiries to appropriate staff member.
Added 1 hour ago
VC
HIV/AIDS Outreach Worker - STOP HIV-AIDS Initiatives
Vancouver Coastal Health
Vancouver, BC
- $33.49 to $35.31 CAD / hour
- Other
…missing vaccines, and for appropriate actions to be taken in the event of any future exposure to a communicable disease or during outbreaks. For all new hires and appointments to Vancouver…
Added 1 hour ago
CS
Server - Part Time
Cogir Senior Living
Kingston, ON · St. Lawrence Place
- Part-time
To attend staff meetings as required to be aware of changes in the Residence that have taken place;
Added 1 hour ago
UO
CUPE - Winter2027 - CHG3122
University of Ottawa
Ottawa, ON · Colonel By Hall
- Part-time
…no exceptions. Any deviation will only be considered in the event of an emergency and must receive prior approval from the…

State Window Corporation

Executive Receptionist

Vaughan, ON, Canada

Compensation: $22.00 Hourly/40 Hours per week · Full-time

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Job details

Pay: Compensation: $22.00 Hourly/40 Hours per week
Job type: Full-time
Working hours: 40 Hours per week
Posting language: English
Posted: Nov 3, 2026

Original job description

Position: Receptionist
Location: Vaughan, Ontario
Employment Type: Full-Time, Permanent
Vacancy Status: This Posting is for an Existing Vacancy

Compensation: $22.00 Hourly/40 Hours per week

One State is the power of unity – one team, creating what’s next, together.

About Us

Founded in 2007, State has quickly established itself as one of the fastest growing construction and manufacturing companies in Canada. Guided by our “One State” methodology, a unified approach that emphasizes collaboration, innovation and excellence, we are committed to becoming North America’s most sought-after provider of full envelope façade solutions. Our innovative product line includes high-performance glass window walls, Uni-Wall systems, curtain walls, cladding, window inserts and balcony railing systems each tailored for high-rise condominium projects. We are honored to have been recognized as one of Canada’s Best Managed Companies for the last 5 years.

We are seeking enthusiastic individuals who want to thrive in a rapidly growing organization with an inclusive and engaging culture. A career at State means joining a team dedicated to making a meaningful impact - transforming city skylines with innovation and quality, one project at a time.

Our talented and dedicated team is driven by our core values:

Empowered by Innovation
We Make It Happen
One Team
Brutally Honest

We take immense pride in our work, our people, and our unwavering commitment to excellence.

About The Role

Reporting directly to the Executive Administrative Assistant and indirectly to the CAO. The Receptionist serves as the first point of contact for visitors, clients and employees. This role is responsible for professionally managing incoming calls, greeting and assisting guests, receiving and recording documents and deliveries, and maintaining a welcoming, organized, and professional reception area. The Receptionist supports the smooth day-to-day operation of the front office and provides administrative assistance as required.

Duties are responsibilities include but are not limited to the following:

Professionally answer, screen and promptly route incoming calls, ensuring messages are accurately relayed to the appropriate individuals;
Provide callers with accurate and timely information while maintaining a high standard of customer service;
Maintain comprehensive knowledge of the company website;
Greet and direct clients upon arrival (offer coffee/water) and monitor all visitors;
Maintain security awareness;
Receive and sort mail and deliveries;
Schedule and track couriers (prepare transmittals if required) and obtain signatures, along with ZAP Courier, FedEx, Purolator, and UPS;
Assist the Accounting Department in the handling of invoices and invoice approvals;
Collect receipts, sort, and reconcile visa statements and provide to Accounting via SAP Concur
Perform administrative functions within the corporate Uber platform, including user account management, trip monitoring, reporting and other dashboard-related tasks;
Sort through cheques and sign off that they have been mailed or picked up;
Maintain calendar for boardrooms/collaboration rooms and address any conflicts as they arise;
Coordinate catering if required for boardroom set up for meetings upon notification;
Arrange for weekly breakfast order, quarterly birthday celebrations, and monthly popcorn day;
Assist HR Department and CAO with corporate events;
Maintain inventory and place orders for office items including stationery, lunchroom, and marketing supplies;
Assist fleet administrator with fleet-related tasks;
Ensure the shredding company maintains boxes to prevent overflowing;
Maintain and update the company directory;
Review Bell Mobility invoices on a monthly basis to check staff roaming charges;
Work with Iron Mountain for box storage/recall;
Assist CAO with ordering of new office desks/chairs and other items as required;
Ensure TV monitors are on upon arrive and closed before leaving daily;
Responsible for daily opening and closing procedures of the reception area;
At times required to complete tasks for the Executive Team; and
General/administrative support under direction of the Executive Administrative Assistant/CAO

Requirements & Qualifications

Education

Bachelor's Degree or Diploma in Business Administration is preferred.

Years of Experience

Minimum 1 year in reception/administrative support.

Work Location

In-Office, Monday to Friday
Hours: 8:30am-5:00pm
May require driving company/personal vehicle when picking up food for meetings or other work-related events;
Required to wear PPE in the plant; and
Flexible working overtime as required

Why State?

Comprehensive Benefits: Enjoy dental, medical, and paramedical coverage, plus reimbursement for prescription eyewear and safety footwear every two years.

Generous Time Off: Benefit from 3 weeks vacation, 6 personal days, and birthday off!

Performance Evaluation: We prioritize ongoing feedback and development through structured bi-annual performance reviews and ongoing check ins with your direct supervisor/manager.

Training: We provide custom onboarding training plans designed for each role to assist you with being set up for success.

Have Fun and Learn: Join in on our fun staff social events and attend company wide townhalls that provide ongoing updates and enjoy our vibrant workplace culture.

Insurance & Savings: Access discounted rates for group home and auto insurance and participate in our RRSP program.

Wellness Focus: Stay active with a discounted corporate membership to Goodlife Fitness. Enjoy summer office hours and a wellness program that provides confidential support for employees and their families covering mental health, wellness, childcare services and more.

Technology: We leverage state-of-the-art technology to drive precision, efficiency, and innovation across every project.

Social Responsibility & Diversity, Equity, Inclusion & Belonging Programs: We foster an inclusive workplace where everyone feels valued and supported. Our State Women’s Empowerment Group (SWEG) seeks to support women in our organization through mentorship and confidence building. Additionally, through the State Education Benefit, State employees can apply for a recognition award upon submitting their child’s report card.

Sustainability: Our commitment is demonstrated through initiatives like maintaining beehives on our premises and our active ESG committee.

Office: Our open office concept fosters collaboration and creativity across all teams. Designed to encourage seamless communication and cross-functional synergy, our modern workspace reflects our commitment to innovation and unity.

Eligibility

Must be legally entitled to work in Canada and able to commute daily to the office.

AODA

At State we are dedicated to fostering diversity, equity, inclusion and belonging in the workplace. We encourage and welcome applications from all individuals. Accommodations are available upon request for all stages of the hiring process.

We use Artificial Intelligence (AI) tools to screen, assess or select candidates as part of our hiring process.

How to Apply

Please apply directly through our website at State Job Postings

Our recruitment process may include the following stages, depending on the role:

Pre-Screen Phone Interview
In-Person Interview
Technical Software Assessment (if applicable to the role)
Driver's Abstract Clearance (if applicable to the role)

We thank all applicants for their interest in exploring employment opportunities with State. However, only qualified candidates will be contacted.

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More about this job

Responsibilities

The receptionist serves as the primary point of contact for visitors and callers while providing administrative support to the executive team and various departments. Responsibilities include managing front office operations, coordinating office supplies and events, and assisting with accounting and HR-related tasks.

Requirements

Candidates should possess a minimum of one year of experience in reception or administrative support roles. A Bachelor's degree or diploma in Business Administration is preferred for this position.

Skills

Reception
Administrative support
Customer service
Telephone etiquette
Data entry
Calendar management
Office administration
Inventory management
Invoice processing
Event coordination
Communication
Security awareness
Microsoft Office
SAP Concur

Benefits

Dental insurance
Medical insurance
Paramedical coverage
Safety footwear reimbursement
Paid vacation
Personal days
Birthday off
RRSP program
Group home and auto insurance
Goodlife Fitness membership
Wellness program
Mental health support
Childcare services
Education benefit

Visa sponsorship

Not detected in the job text

Keywords

Receptionist
Administrative Assistant
Construction
Manufacturing
Front Office
Customer Service
SAP Concur
Invoicing
Fleet Administration
Office Management
Event Planning
Professionalism
Communication
Data Management
Scheduling
Security
Procurement
Business Administration
High-rise Construction
Façade Solutions

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